Sponsored Programs Support Center Specialist-Intermediate (Pre-Award)

UT Health San Antonio; San Antonio (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

UT Health San Antonio seeks a Sponsored Programs Support Center Specialist - Intermediate to work with assigned departments on pre-award activities. You will assist PIs and the Office of Sponsored Programs with timely information for quality proposals and monitor the portfolio of sponsored awards.

The role requires understanding of sponsored programs administration, budgets, and compliance. You will engage in JIT preparation, RPPR submissions, and coordination with compliance units while

Qualifications

• General knowledge of proposal administration and compliance elements.
• Familiarity with federal/state sponsor regulations and OMB Uniform Guidance.
• Experience with proposal development and financial administration software.

Responsibilities

• Communicate submission deadlines and sponsor due dates to PIs.
• Coordinate all proposal submissions and budget components for PIs.
• Ensure proposals are entered in Cayuse or applicable system before routing to OSP.

Skills

Sponsored programs

Budget management

Regulatory compliance

Proposal coordination

Financial reporting

Analytical skills

Education

Bachelor's degree

Tools

Cayuse

Job description

Sponsored Programs Support Center Specialist-Intermediate (Pre-Award)

Job Description

The position of Sponsored Programs Support Center Specialist - Intermediate will be responsible for working with assigned departments to perform pre-award sponsored program activities while delivering excellent customer service. Under general supervision, this position will perform support functions for UT Health San Antonio's Principal Investigators (PIs), with a focus on ensuring that PIs and the Office of Sponsored Programs (OSP) have accurate and timely information to prepare and submit quality sponsored program proposals to sponsors, as well as monitor their portfolio of sponsored awards. This role is critical to supporting and enhancing UT Health SA's research and sponsored programs mission.

Responsibilities

• Proactively communicates internal submission deadlines and sponsor due dates to PIs.
• Coordinates all proposal submissions, including sub award proposal components, for PIs within their assigned portfolio, including developing and assisting with administrative components of the proposal (e.g., budget, budget justification, bio-sketches, etc.).
• Ensures proposal is entered into Cayuse or other submission system as applicable, prior to routing to OSP in accordance with established internal deadlines.
• Revises and updates proposals after the OSP reviews. Supports the OSP in submitting proposal, when applicable.
• Coordinates preparation and review of JIT information (e.g., IRB approval, IACUC approval, etc.).
• Revises and corrects JIT information based on the reporting office review.
• Assists PI with completing Research Performance Progress Report (RPPR) and other progress report submissions.
• Prepares and submits to the reporting office transfer grant applications for new incoming faculty.
• Supports Principal Investigators (PIs) in understanding sponsored program administration, policies, and compliance on an ongoing basis.
• Assists in connecting PIs to compliance units to ensure proactive monitoring and management of needed protocols.
• Coordinates the routing of industry clinical trial budgets and agreements to the Clinical Trials Office and the OSP.
• Reviews awarded budget compared to proposal budget, appropriate compliance documentation, etc., and sends revised budget to OSP for processing after PI approval.
• Coordinates payroll appointments with departmental personnel for sponsored programs. Assist departmental personnel to ensure that payroll distributions are correct for faculty, support staff, and graduate students and the like.
• Submits requests for award extensions, revisions, carry forward, etc. to OSP, and assists PIs in transferring awards in and out of the institution.
• Reviews and processes monthly EA-Grants Review and Analysis certifications for all assigned investigators.
• Reports award spend rate periodically and manages award close outs at least 120,90,60 and 30 days from end date.
• Reviews expenditures monthly and confirms expenses posted to the general ledger are appropriate with applicable Cost Principles, sponsor, and institutional policies; coordinates personnel and non-payroll cost transfers with the PI and applicable UT Health SA offices.
• Prepares invoices for the Office of Sponsored Programs (OSP) approval for milestone based or complex sponsor invoices.
• Supports the OSP with financial reporting reconciliation and validation of report prior to submission to sponsor; ensures all adjustments are processed in a timely matter to support award closeout by 120 days after the award ends, or as dictated by sponsor deadline.
• Assists with development and submission program reviews and other activities related to the grant.
• Attends regular meetings, training sessions, and professional development workshops to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the Sponsored Programs Support Center Specialist - Supervisor.

Qualifications

• General knowledge and understanding of the administrative and compliance components of a proposal, including: interpretation of standard proposal requirements, terms, and conditions; development of budget and budget justification; review and development of bio-sketches; review and consolidation of necessary sub award documentation; evaluation of compliance elements; evaluation of proposal administration components, such as facility and other resourcing needs.
• General knowledge of applicable federal, state, and other sponsor regulations related to sponsored programs, especially the OMB Uniform Guidance.
• Experience working with sponsored program proposal development and financial administration software applications.
• Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet both internal and external deadlines.
• Capability to work with all types of sponsored programs including training, public service, and basic science and clinical research.
• Attention to detail, problem-solving, and ability to prioritize multiple projects and responsibilities to meet deadlines.
• Analytical and problem-solving skills, including experience examining and analyzing financial transactions to develop accurate reports, identify viable solutions.

EDUCATION:

• Bachelor’s degree is required.

Required Skills

• Two (2) years of sponsored programs administration or sponsored programs accounting experience is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture .

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Job Info

• Job Identification 8415
• Job Category Finance
• Posting Date 11/02/2026, 04:23 PM
• Locations 0001 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (Remote)
• Job Schedule Full time
• Job Shift 8am-5pm Mon-Fri
• Organization M1027 - Pre-Award RAS, M1024 - LSOM Financial Service Support, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center