Sponsored Programs & Projects Coordinator

Virginia Tech; Blacksburg (VA); On-site; USD 32,000 - 53,000; Full time

Job summary

Virginia Tech in Blacksburg seeks a Program Support Specialist to provide administrative, fiscal, and programmatic support for faculty-led research, Extension, outreach, and grant-funded initiatives.

The role coordinates sponsored projects, conferences, leadership programs, and community engagement activities. It works with PIs, the Department Head, and CALS Business Services to ensure efficient delivery and responsible stewardship of resources.

Qualifications

• Demonstrated experience providing administrative, fiscal, programmatic, or project support in a professional office environment.
• Experience coordinating events, meetings, conferences, or educational programs.
• Experience supporting budget monitoring, maintaining financial records, processing purchasing activities, or completing fiscal transactions.
• Proficiency in Microsoft Office applications, Adobe Acrobat
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively with faculty, staff, students, and external stakeholders.

Responsibilities

• Provide administrative, fiscal, and programmatic support for faculty-led research, Extension, outreach, and grant-funded initiatives.
• Serve as a central coordination point for sponsored projects, conferences, leadership programs, and community engagement activities.
• Assist with reporting, compliance activities, and procurement processes.
• Collaborate with faculty PIs, Department Head, CALS Business Services, and Virginia Tech offices to ensure efficient program delivery.
• Support portfolio activities including Center for Cooperative Problem Solving and Center for Food Systems and Community Transformation.

Skills

Administrative support

Event coordination

Budget monitoring

Microsoft Office

Adobe Acrobat

Written and verbal communication

Multitasking

Organizational skills

Collaboration with stakeholders

Independent work

Education

Bachelor's degree (business, public administration, education, communications, agricultural sciences, community development)

Tools

Adobe Acrobat

Adobe Creative Suite

Canva

Ensemble

Job description

Virginia Tech in Blacksburg seeks a Program Support Specialist to provide administrative, fiscal, and programmatic support for faculty-led research, Extension, outreach, and grant-funded initiatives.

The role coordinates sponsored projects, conferences, leadership programs, and community engagement activities. It works with PIs, the Department Head, and CALS Business Services to ensure efficient delivery and responsible stewardship of resources.