Sponsored Funding Administrator

Purdue University; West Lafayette (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

Purdue University in West Lafayette, IN seeks a Sponsored Funding Administrator to support post-award grant and contract setup. The role analyzes award documents for deliverables, invoicing, and reporting, and enters details into the Purdue award system.

You will liaise with sponsors and collaborate with Business Office, faculty and other university staff. Responsibilities include account setup, reconciliation, and compliance with Uniform Guidance and sponsor terms.

Qualifications

• Bachelor's degree required.
• Two or more years in research administration or related field.
• Strong attention to detail and customer service.
• Ability to interpret Uniform Guidance and sponsor requirements.
• Excellent written and verbal communication.

Responsibilities

• Set up and manage sponsored grants in the Purdue award system.
• Collaborate with faculty, business office, and staff on account setup and reconciliation.
• Interpret regulations and ensure compliance for awards.
• Coordinate outreach and act as a liaison to sponsors.
• Support process improvements in post-award activities.

Skills

Attention to detail

Analytical skills

Communication skills

Project coordination

Independent work

Education

Bachelor's degree

Job description

Job Title: Sponsored Funding Administrator

City: West Lafayette

Job Description:

Job Summary

The Post Award Sponsored Funding Administrator will work on a team to provide general or specialized post award support for grant and contract award establishment. This position will analyze award documents for deliverables, invoicing and financial reporting requirements and compliance needs and enter this information in to the Purdue award system. The Sponsored Funding Administrator will establish the appropriate accounts by working closely with the departmental staff. Serve as liaison to the sponsor and partner with Business Office, Faculty, and other University personnel in the establishments of grants. Manage project tasks and make improvements to enhance the Post Award Setup process.

Duties & Responsibilities

• Account Setup - Responsible for the setup of assigned grants. Collaborate with Faculty, BO and other staff in the monthly reconciliation of sponsored accounts. Responsible for the allocation and authorization of expenses to appropriate accounts. Complete and/or review data entry in the system to support setup and account management following established procedures and expectations. Ensure accuracy and correct errors identified in audits. Understand business processes in the support of the daily management of grants and contracts. Communicate unique requirements of an award to business office, faculty and the other SPS Post Award teams. Prioritize work, in order to complete assigned team as well as processes that cross other teams in SPS and as appropriate make improvements to processes, systems, and procedures. Continually increase knowledge of impacts grants management data has on reporting and compliance.
• Post Award Outreach and Liaison - Partner with Business Office staff, faculty, and other University personnel in the establishment of grants accounts. Work proactively to avoid problems and/or identify issues and work with others to resolve any issues in a timely manner. Provide guidance to business offices, PI's, and others on proposed account setup to ensure compliance with the award terms and conditions, ensuring uniform guidance, and Purdue Policies are followed. Responsible for assisting business offices with cost share account setup information. May assist in training preparation to both the SPS group and business offices across campus.
• Sponsor Liaison - Interpret Uniform Guidance, University, and sponsor regulations to identify how to setup the accounts to meet compliance requirements. Communicate with sponsor personnel as needed to obtain clarifications needed for the award setup process. Continuously monitor sponsor, federal or university policy changes and update resources in Post Award.
• Other - Coordinate and/or assist with other activities, special projects, and reports. May serve on subcommittees. Perform other duties as requested.

What We're Looking For:

• Bachelor's degree
• Two or more years of experience in research administration, business administration, accounting, or related
• Demonstrated ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Demonstrated ability to analyze, interpret and implement Uniform Guidance; Federal, State & Sponsor guidelines; and University policies and procedures
• Excellent communication, planning, problem-solving, analytical, project management and customer service skills
• Demonstrated ability to work independently with limited supervision
• Ability to manage a consistent workload in a deadline driven environment
• Ability to influence and build work relationships among a diverse workforce at all levels
• Possess a learning orientation to changing technology impacting business processes

What Is Helpful:

• Degree in Business, Management or related field of study
• Business Services or Sponsored Program Services experience

What We Want You To Know:

• Purdue will not sponsor employment authorization for this position
• A background check is required for employment in this position
• FLSA: Exempt (Not eligible for overtime)
• Retirement Eligibility: Defined Contribution Waiting Period

Equal Opportunity Employer

Purdue University is an EOE employer.