Sponsored Award Services Coordinator-Sponsored Project Accounting

UT Health Sciences; Memphis (TN); On-site; USD 31,000 - 42,000; Full time

Job summary

The Sponsored Award Services Coordinator at UT Health Sciences in Memphis provides transactional and records support for sponsored award financial administration, including invoice submission, receivable records, documentation, and data entry. The role follows established procedures and escalates items needing interpretation of sponsor terms or policy.

The position handles submitting invoices, maintaining billing portals, and ensuring accurate posting in the financial system.

Qualifications

• Associate’s degree required; transcript required.
• 3 years of experience in financial support or related role; OR Bachelor’s Degree with 1 year of related experience; OR 5 years combined education/experience.
• Ability to handle confidential financial information and follow procedures.
• Familiarity with sponsor terms or institutional policy is a plus.

Responsibilities

• Submit invoices and forms to sponsors per award requirements.
• Maintain sponsor billing portal access, submission calendars, and records.
• Confirm successful invoice submissions and keep submission records.
• Enter approved cost transfers into the financial system and verify postings.
• Maintain records of invoices, receivables, and award documentation.
• Process new, modified, and expired award files and route docs.
• Identify and escalate discrepancies or issues in processing.
• Serve as initial contact for routine departmental and sponsor questions.
• Perform other related duties as assigned.

Skills

Document control

Data entry

Records management

Spreadsheet skills

Confidentiality

Attention to detail

Education

Associate’s Degree

Job description

Job Summary/Essential Job Functions

The Sponsored Award Services Coordinator provides transactional and records support for sponsored award financial administration, including invoice submission, receivable records, documentation, and data entry. The position works under established procedures and escalates matters requiring interpretation of sponsor terms, regulations, or institutional policy.

Job Description

Market Range: 09

Hiring Salary: $22.77- $30.71/Hourly

Job Summary/Essential Job Functions

The Sponsored Award Services Coordinator provides transactional and records support for sponsored award financial administration, including invoice submission, receivable records, documentation, and data entry. The position works under established procedures and escalates matters requiring interpretation of sponsor terms, regulations, or institutional policy.

Responsibilities

• Submits invoices and required forms to sponsors in accordance with award specific requirement, format, documentation, and submission method specified in each award.
• Maintains sponsor billing portal access, credentials, submission calendars, and related administrative records.
• Confirms successful invoice submissions and maintains accurate records of submission status and outcomes.
• Enters approved cost transfer and financial adjustment into the financial system and verifies accurate posting.
• Maintains record of submitted invoices, receivables, and related award documentation using system reports.
• Processes new, modified, and expired award files and routes documentation to the responsible accountant.
• Identifies, documents, and escalates discrepancies or issues encountered during transaction processing.
• Serves as an initial point of contact for routine departmental and sponsor questions.
• Performs other related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS:

Education

Associate’s Degree. (TRANSCRIPT REQUIRED)

Experience

Three (3) years of experience in business or financial support role; OR Bachelor’s Degree and one (1) year of experience in business or financial support role; OR a combination of education and experience to equal five (5) years.

Knowledge, Skills, And Abilities

• Knowledge of business office and financial support operations.
• Knowledge of records management and electronic record-keeping.
• Skill in accurate data entry and document control.
• Skill in spreadsheet construction and report preparation.
• Ability to follow established procedures and recognize matters requiring escalation.
• Ability to maintain confidentiality of financial information.