Sponsor Relations Coordinator (Events)

WTWH Media LLC; United States; On-site; USD 56,000 - 61,000; Full time

Benefits offered by this job

Competitive salary

Health plans

401(k) match

Generous paid time off

Paid parental leave

Job summary

WTWH Media LLC is looking for a Coordinator for Sponsor Relations. In this role, you'll manage sponsorship deliverables for our live events and ensure smooth communication between sponsors and internal teams.

The ideal candidate has relevant experience, exemplary organizational skills, and the ability to multitask effectively in a fast-paced environment. Competitive salary and a supportive work environment are part of the package.

Qualifications

• 2+ years of relevant event, sponsorship, or client-facing experience.
• Ability to travel 10–15 times per year.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate and execute sponsor onboarding process using timelines.
• Serve as the sponsor lead for sponsor-related needs.
• Track sponsorship contracts using internal systems.

Skills

Project management

Communication skills

Microsoft Office

Salesforce

Multi-project management

Education

Degree in hospitality, communications, or a related field

Tools

Salesforce

Microsoft Office

Google Suite

Job description

Job Title

Coordinator, Sponsor Relations

Job Description

WTWH Media is seeking an experienced candidate to join our Events team. This role will be responsible for end-to-end execution and project management of sponsorship deliverables across our live events business. It is a highly visible role demanding strong project management skills and the ability to support multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate is proactive, resourceful, and comfortable operating with evolving processes. The coordinator will regularly interface with internal stakeholders and external sponsors and will travel to events 10-15 times per year.

Job Type

Full-time

Key Responsibilities

• Coordinate and execute sponsor onboarding process using timeline and action lists.
• Serve as sponsor lead and key point of contact for sponsor-related needs both pre-event and on-site.
• Act as internal point of contact between sales, marketing, content, and event operations teams.
• Track sponsorship contracts and execution of deliverables through internal tracking processes using Cvent, Salesforce, and other systems.
• Coordinate floor plan assignments and manage booth/table inventory availability.
• Support fulfilment of sponsor deliverables pre-event and on-site in partnership with event operations lead.
• Support sponsor marketing deliverables pre-event, including sponsor logo management and signage, in partnership with marketing specialists.

Requirements

• Degree in hospitality, communications, or a related field.
• 2+ years of relevant event, sponsorship, or client-facing experience within the events industry.
• Ability to travel 10–15 times per year.
• Experience with Salesforce or other CRM systems.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Suite.
• Strong written and verbal communication skills.
• Proven ability to manage multiple projects simultaneously and meet deadlines.
• Ability to adapt quickly, think critically, and operate effectively in a fast-paced, dynamic environment.

Preferred Qualifications

• Prior experience in a support or coordination role within events.
• Experience coordinating and supporting conferences and trade shows.
• Experience with event technology suites, floor plan and registration tools.

What We Offer You

• Competitive salary and remote work environment.
• Premium medical, dental, vision, and other health plans – you choose what fits your needs.
• Full vested 401(k) match to help you prepare for retirement.
• Generous paid time off, including vacation, sick, float, bereavement, 12 office holidays, and flexible working hours.
• Supportive work/life balance and paid parental leave.
• Dynamic, dedicated, fun, and hard-working environment.
• Collaborative work environment in a growing market.

Salary

$56,000–$61,000 DOE