SPGC Accountant I (Inst)

University of Wisconsin-Madison; Madison (WI); On-site; USD 57,000 - 78,000; Full time

Job summary

University of Wisconsin-Madison is seeking a Post-Award Sponsored Programs, Grants & Contracts Accountant I (Inst) to manage financial administration for grants and contracts. You will prepare reports, issue invoices, monitor accounts receivable, and train others in award management.

Strong communication, analytical skills, and ability to work with diverse campus teams are essential. Bachelor's degree preferred; Workday and RAMP experience are a plus.

Qualifications

• Excellent oral and written communication skills and ability to work independently.
• Analytical thinking and problem-solving ability with GAAP knowledge.
• Ability to learn and apply university, state, and sponsor regulations.

Responsibilities

• Analyzes and processes complex extramural award actions per regulations.
• Works in ERP to establish awards, review expenditures, issue invoices, and manage AR.
• Prepares financial reports, investigates discrepancies, and ensures accuracy.
• Advises campus stakeholders on award management processes.
• Audits financial transactions and performs fiscal closeout activities.

Skills

Excellent communication

Critical thinking

Independent decision-making

Attention to detail

Customer service

Time management

Teaching others

GAAP knowledge

Regulatory knowledge

Education

Bachelor's degree preferred

Tools

Workday

RAMP

Perceptive Content

Microsoft Office

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Post-Award Sponsored Programs, Grants & Contracts Accountant I (Inst)

The University of Wisconsin-Madison's Office of Research and Sponsored Programs (RSP) is responsible for administration of the extramural research grants and contracts to the University of Wisconsin-Madison. RSP currently manages an open portfolio of over $4 Billion with annual awards over $1.5 Billion. The duties and responsibilities of this research administration position include the financial administration and accounting of grants and contracts awarded to the University of Wisconsin-Madison by Federal and Non-Federal sources. This position will perform complex accounting duties, prepare and submit financial reports and invoices, monitor accounts receivable, process payments, and deliver training to others. They will collaborate with campus representatives to monitor, interpret, analyze, and reconcile financial data for sponsored programs. This position interacts directly with project sponsors and subrecipients related to financial reporting, invoicing, payments, and auditing on behalf of the university to ensure compliance.

Key Job Responsibilities

• Analyzes, interprets, and processes complex extramural award actions to ensure financial requirements per federal, state, university, and sponsor regulations are followed on behalf of the institution (25%)
• Works within the enterprise resource planning (ERP) system to establish awards, review expenditures, issue invoices, manage accounts receivable, and process post award modifications (15%)
• Prepares and analyzes financial reports and invoices, data and records, identifies discrepancies, investigates, and recommends solutions as needed for accuracy on sponsored grants and contracts (15%)
• Answers questions and advises campus stakeholders of correct processes and procedures for award management (25%)
• Audits and approves financial transactions such as subaward invoices, PI transfers, refunds, payments, cost transfers and fiscal closeout of awards and projects (20%)

Department

This recruitment may be used to fill multiple positions on teams within the Office of Vice Chancellor for Research (OVCR), Research and Sponsored Programs (RSP), Research Financial Services, Post-Award units.

Compensation

The starting salary for this position is $68,000 but is negotiable based on experience and qualifications. This position will receive a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged retirement savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.

Required Qualifications

• Excellent oral and written communication skills.
• Ability to think critically and problem-solve.
• Independent decision-making.
• Attention to detail.
• Customer service orientation and ability to work collaboratively among unique groups.
• Excellent organizational and time-management skills.
• Ability to teach others and adjust to change.
• Knowledge of, or ability to learn, Generally Accepted Accounting Principles (GAAP).
• Knowledge of, or ability to learn, University, State, Federal, and/or Non-Federal rules and regulations related to sponsored programs (i.e. Uniform Guidance, governmental cost accounting practices and principles).

Preferred Qualifications

• Experience with sponsored project award management.
• Experience with creating, interpreting, and analyzing financial reports.
• Experience with complex financial systems and office software (Workday, Microsoft products, Perceptive Content, etc.).
• Experience with Workday and RAMP

Education

Bachelor's degree preferred. Preferably in Business, Accounting, or closely related field.

Contact Information

[e-mail]

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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