SPED Program Assistant

Southern Utah University; Cedar City (UT); On-site; USD 17,000 - 22,000; Full time

Job summary

Southern Utah University seeks a detail-oriented student worker to assist with data monitoring and organization for students pursuing the Special Education Licensure under a grant program. You will support faculty and project directors while ensuring grant compliance and contributing to SUU’s mission.

Responsibilities include maintaining student files, tracking progress in Excel/Sheets, assisting with grant reporting, and coordinating communications about deadlines and paperwork with grant

Qualifications

• Must be a currently enrolled student at Southern Utah University (minimum 6 credits).
• Excellent organizational skills and a high level of attention to detail.
• Ability to handle sensitive information with a high degree of confidentiality.

Responsibilities

• Maintain, update, and organize student files and databases for those enrolled in the Special Education Licensure program.
• Track student progress, milestones, and grant requirements using Excel, Google Sheets, or university databases.
• Assist in gathering data required for semesterly and annual grant reporting.
• Help faculty prepare materials for student advising, monitoring checks, and program audits.
• Coordinate communication with grant recipients regarding deadlines, required paperwork, or updates.
• Maintain strict confidentiality of student records in compliance with FERPA regulations.

Skills

Data entry

Excel

Organization

Confidentiality

Education

Enrolled at Southern Utah University (minimum 6 credits)

Tools

Microsoft Excel

Google Sheets

Job description

The Special Education Department at Southern Utah University is seeking a detail-oriented, organized, and motivated student worker to assist with data monitoring, tracking, and organization for students pursuing their Special Education Licensure under a specialized grant program.

The successful candidate will directly support faculty members and project directors, ensuring grant compliance while actively contributing to SUU’s institutional mission.

Responsibilities:

Data Monitoring & Tracking:

• Maintain, update, and organize student files and databases for those enrolled in the Special Education Licensure program.
• Track student progress, milestones, and grant requirements using Excel, Google Sheets, or university databases.
• Assist in gathering data required for semesterly and annual grant reporting.

Administrative & Faculty Support:

• Help faculty prepare materials for student advising, monitoring checks, and program audits.
• Coordinate communication (via email or Canvas) with grant recipients regarding upcoming deadlines, required paperwork, or program updates.
• Maintain strict confidentiality of student records in compliance with FERPA regulations.

Alignment with SUU's Mission:

• People: Serve as a welcoming, helpful point of contact for special education students, fostering a supportive community that helps them succeed.
• Place: Champion the culture of SUU by utilizing campus resources effectively and helping remote or local students feel connected to the University and the broader southern Utah educational community.
• Purpose: Engage in work that directly impacts the growth of future educators, understanding that your organizational support ultimately helps put qualified special education teachers into classrooms where they are needed most.

Qualifications:

Required Qualafications:

• Must be a currently enrolled student at Southern Utah University (minimum 6 credits).
• Excellent organizational skills and a high level of attention to detail.
• Ability to handle sensitive information with a high degree of confidentiality and professionalism.

Preferred Qualafications:

• Interest or major in Education, Special Education, Human Services, Data Analytics, or Business Administration.
• Experience with data entry or administrative office work. Strong proficiency in Microsoft Office Suite (especially Excel) or Google Workspace
• Strong written and verbal communication skills.

Disclaimer: Southern Utah University's Human Resources and Career Center act only as a referral service to facilitate contacts between employers seeking employees and individuals seeking employment. In providing this service, we make no recommendations or warranties regarding an off-campus employer's wages, working conditions, or other aspect of the job. We likewise make no recommendations of an applicant's qualifications or suitability for any job. Both prospective employers and employees should understand that we do not research or do any background check regarding either. This responsibility to vet, evaluate and qualify remains with the employer and applicant.