Specialty Lease Administration

Spinoso Real Estate Group; City of Syracuse (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% Company-Paid Medical and Dental

Vision Insurance

Short-Term & Long-Term Disability

Hybrid Work Arrangement After 6 Months

Phone Reimbursement Plan

Paid Time Off & Holidays

401(k) Retirement Plan

Job summary

Spinoso Real Estate Group seeks a Specialty Lease Administration Analyst to support lease abstractions, critical date tracking, and monthly charge processes in our Syracuse office. This entry-level role offers exposure to the Retail Real Estate sector and room for growth within Asset Management.

You will work closely with a cross-functional team, ensuring accurate license terms, rent payments, and data integrity while providing training to new teammates.

Qualifications

• AS/BS in Accounting, Finance or Business related field or 1–2 years of experience in a business environment.
• Proficient with MS Excel; strong Microsoft Office skills.
• Demonstrated analytical abilities and attention to detail.
• Ability to multi-task and work under pressure in a fast-paced environment.
• Ability to work independently and in a collaborative team.

Responsibilities

• Review license agreements and related transactions to ensure lease terms, charges, rent, and insurance are accurately recorded.
• Perform monthly billing, rent roll updates, reconciliations, projections, and reporting while maintaining data integrity.
• Monitor critical dates and deadlines associated with license agreements.
• Communicate with tenants to confirm license terms and rent payments.
• Assist with property onboarding and troubleshoot unit issues within Yardi.
• Provide training and guidance to new team members.
• Support special projects and perform other duties as assigned.

Skills

Analytical skills

Detail-oriented

Time management

Independent worker

Education

AS/BS in Accounting, Finance or Business related field

Tools

MS Excel

Microsoft Office

Yardi

Job description

Job Title: Specialty Lease Administration Analyst

Department: Lease Administration as a department of Asset Management

Reports To: Supervisor of Lease Administration

FLSA Classification: Non-Exempt, Full-Time

Join Our Team!

Are you ready to take the next step in your career with a dynamic team focused on innovative retail solutions? As a Specialty Lease Administration Analyst, you will play a crucial role in our Specialty Lease Administration team, ensuring our Leasing operations run smoothly and efficiently. This position is a fantastic opportunity to gain valuable knowledge and experience in the Retail Real Estate industry, especially as our company is rapidly growing and expanding. If you're detail-oriented, thrive in a collaborative environment, and are passionate about career growth, we want to hear from you!

Summary

The duties of the Specialty Lease Administration Analyst department involve abstracting lease documents, tracking critical dates, analyzing tenant conditions, coordinating the monthly rental charge process, reconciliation audits and other projects/analysis as needed. This is an entry level position requiring daily presence in a corporate office environment located in Syracuse, NY.

Essential Duties & Responsibilities

• Review license agreements and related transactions to ensure lease terms, charges, rent, and insurance are accurately recorded.
• Perform monthly billing, rent roll updates, reconciliations, projections, and reporting while maintaining the integrity of financial data.
• Monitor critical dates and landlord deadlines associated with license agreements.
• Communicate with tenants to ensure the accuracy of license terms and rental payments.
• Partner with corporate teams, mall staff, and Specialty Leasing representatives to ensure accurate information, reporting, and data entry.
• Analyze reports to ensure data accuracy and support informed business decisions.
• Manage multiple priorities while consistently meeting deadlines.
• Process License Agreement workflows, including activating agreements and posting charges.
• Support new property onboarding and troubleshoot unit issues within Yardi.
• Provide training and guidance to new team members.
• Assist with special projects and perform other duties as assigned.

Why Join Us?

• Collaborative Environment : Be part of a supportive team where your ideas and contributions are valued.
• Professional Development: Gain hands-on experience and receive training to grow your skills in lease administration and retail management.
• Impactful Work : Contribute to the success of our leasing strategies and help shape the future of our retail properties.

What We Offer

We take care of our people. In addition to the base salary and discretionary bonus program, we provide a comprehensive and generous benefits package that supports both your professional and personal well-being:

• 100% Company-Paid Medical and Dental Coverage
• Vision Insurance
• Short-Term & Long-Term Disability
• Opportunity for Hybrid Work Arrangement After 6 Months
• Phone Reimbursement Plan
• Paid Time Off & Holidays
• 401(k) Retirement Plan

Collaborative, inclusive culture focused on growth and continuous learning

Training and Development

• Onboarding Sessions: Participate in structured onboarding sessions that cover our systems, processes, and best practices in Specialty Leasing.
• Hands-On Experience: Gain practical experience by shadowing experienced team members and participating in real-time projects.
• Ongoing Support: Enjoy continuous support and mentorship from your supervisor and colleagues, with regular check-ins to track your progress and address any questions.

Qualifications

• AS/BS in Accounting, Finance or Business related field or 1-2 years of experience in business environment
• Proficient computer skills, MS Excel experience preferred
• Strong analytical skills with an interest in expanding financial analysis skills
• Ability to multi task and thrive under pressure in a high paced environment
• Detail oriented and highly organized
• Ability to work independently and within a collaborative team

Knowledge/Skills

• Telephone Skills
• Verbal Communication
• Written Communication
• Microsoft Office Skills
• Attention to detail
• Professionalism
• Organizational prowess
• Handles Pressure
• Able to manage multiple projects and priorities
• Time Management

Physical Demands

• Use of computer screens and keyboards
• Manual dexterity sufficient for constant use of a keyboard, mouse and telephone/radio
• Ability to operate offic