Specialty Inventory Manager

Paper Source, Inc.; Chicago (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Employee Discount

401(k) with Company Match

Health Benefits

Tuition Reimbursement

Job summary

Barnes & Noble Booksellers, Inc. in Chicago, IL is seeking a Specialty Inventory Manager to optimize store inventory across categories, balancing sell-through with assortment strategy.

You will partner with Buyers, Distribution, and Merchandising to determine initial buy levels, manage lifecycle from introduction to Last Chance, and analyze sales trends to maintain optimal stock levels and drive margin.

Qualifications

• Bachelor’s degree or equivalent in retail analytics required.
• Strong analytical skills and knowledge of retail math preferred.
• Experience with inventory planning and sell-through analysis desired.
• Proficiency with internal merchandising and reporting tools a plus (BI, Data Warehouse).

Responsibilities

• Identify appropriate presets for product purchased in collaboration with buyers and visual merchandisers.
• Meet deadlines to ensure timely delivery of product.
• Present inventory buy and allocation strategy to the Specialty team.
• Determine quantities based on marketing, publicity, and calendar plans.
• Identify display quantities for furniture and fixtures with Visual Merchandising.
• Utilize inventory systems to execute allocation strategies.
• Coordinate with Distribution Center to ensure timely stock flow.
• Analyze sales trends and adjust inventory levels across stores.
• Replenish inventory to minimize markdowns and maximize margins.

Skills

Retail analytics

Strong analytical skills

Collaboration

Communication

Numbers oriented

Adaptable

Cross-functional teamwork

Education

Bachelor’s degree or equivalent in a related field

3+ years in retail analytics

Tools

Microsoft Office

BI tools

Merchandising systems

Job description

Job Summary:

Barnes & Noble is the leading book retailer in the United States, with roots dating back to 1873 and a long history of growth through innovation and expansion. Today, under CEO James Daunt and private ownership by Elliott Advisors, Barnes & Noble operates approximately 700 bookstores nationwide, serves over 700 communities across all 50 states, and maintains a robust digital presence through BN.com, NOOK® eBooks and audiobooks, and educational resources such as SparkNotes. The company also includes complementary retail brands such as Paper Source, Books Inc., Tattered Cover, and B. Dalton, further strengthening its market reach. Following a period of revitalization, Barnes & Noble is experiencing strong momentum, with plans to open approximately 60 new stores in 2026, underscoring renewed confidence in physical retail and local bookselling. Combining expansive store networks, curated selections, enhanced in-store experiences, and growing omnichannel capabilities, Barnes & Noble remains the #1 bookseller in the U.S. and a trusted, evolving partner within the publishing and retail ecosystem.

The Specialty Inventory Manager is responsible for determining the buying quantity, allocating and managing specialty inventory levels in each store across a wide array of assigned categories. This position is responsible for identifying the initial buy level in total and by store determined by analysis of store sales history and customer/store profiles and demographics. The Specialty Inventory Manager works in close partnership with the buying team, distribution centers and merchandise systems teams to ensure that each store has the correct inventory level to support its product display and sales needs. At the same time, they make sure overall inventory needs to achieve sell through goals are managed, requiring the Specialty Inventory Manager to balance the competing priorities of sales and sell through. The Specialty Inventory Manager must develop strategies to manage assigned products throughout their life cycle, from initial introduction to exiting the store or moving product to Last Chance. This role requires the ability to consistently deliver business results by demonstrating quick decision making through collaborative efforts.

An employee in this position can expect an annual starting rate between $70,000 - $80,000 depending on experience, seniority, geographic locations, and other factors permitted by law.

Full Time (30+ hours per week) Benefits Include: Sick Pay, Employee Discount, Vacation, Personal Days and Company Holidays, 401(k), Health Benefits, Disability, Life Insurance, Transit, Tuition Reimbursement

This job will be based out of our Chicago, IL office.

What you do:

• Work closely with buyers and visual merchandisers to identify appropriate presets for each product purchased.


• Meet deadlines set by the Specialty Commercial Calendar to ensure timely delivery of product.


• Present inventory buy and allocation strategy to larger Specialty team when appropriate.


• Work with buyers on key items to determine quantities or adjustments needed to presets based on marketing, publicity and commercial calendar plans.


• Work with Visual Merchandising team to identify appropriate display quantities for furniture and fixtures.


• Effectively utilize inventory management systems to execute allocation strategies.


• Partner with the Distribution Center when appropriate to ensure inventory is flowing to stores timely and efficiently.


• Assist in managing the production process for any applicable products by ordering components, planning production quantities and allocation of finished goods.


• Analyze ongoing sales trends and postmortem findings to take appropriate actions to ensure the optimal inventory levels are maintained in each store throughout the product lifecycle.


• Replenish inventory to stores to minimize markdowns and/or maximize margin and sales.


• Use tools to reorder quantities of products based on their replenishment strategy and rank to maintain positive DC in stock position.


• Make recommendations to buyers for expansion and contraction of existing products/programs and promotions based on store profiles and store sales data.


• Identify sales trends or store profile changes for core products/programs and make store/item combination change recommendations when opening new stores or assisting in store renovations.


• Report analytics and identify actions needed to support margin, sales and sell through of product.

Knowledge & Experience:

• High understanding of the specialty business and familiarity with categories and sales trends.


• Must be flexible enough to identify and interpret changing trends, convert those findings into buying strategies, effectively communicate proposed strategy changes to cross-functional team members and drive the business.


• Must be collaborative while balancing the confidence to remain steadfast on decisions as needed.


• Listens attentively and is receptive to other perspectives, incorporating this feedback in decision making.


• Ability to adapt well to changes in direction and priority in a fast-paced and deadline-oriented environment.


• Works consistently and productively, showing strong concentration and discipline.


• Proven ability to communicate effectively with partners, follow up and create a collaborative work environment.


• Is positive, self-motivated and proactive.


• Have a thorough knowledge and understanding of retail math – must be a “numbers” person.


• Experienced in Microsoft Office suite and familiarity with internal merchandising, inventory and reporting tools a plus (including Business Intelligence, Corporate Reporting Center, IMM, IM2, 1010 data, Data Warehouse, other analytical tools).


• Bachelor’s degree or equivalent experience with at least 3 years of experience in retail analysis.


• Strong analytical skills. Ability to think critically and communicate complex thoughts and/or ideas in clear and concise manner. .


• Works collaboratively with cross functional partners.

Benefits for those who are scheduled to work less than 20 hours per week include Employee Discount, EAP and Sick Pay. For those scheduled to work between 20 and 29.99 benefits include Employee Discount, EAP, Sick Pay and Paid Time Off including paid Maternity and Parental Leave, Company Paid Holidays, Transit and 401(k) with Company Match. For those scheduled to work 30 hours or more benefits include Employee Discount, EAP, Sick Pay and Paid Time Off including paid Maternity and Parental Leave, Company Paid Holidays, 401(k) with Company Match, Comprehensive Health Benefits (Medical, Dental and Vision), Healthcare and Dependent Care Spending Accounts, Healthcare Spending Account, Disability Benefits, Life Insurance, Transit, and Tuition Reimbursement. All benefits provided are in accordance with the terms of the current plan and may be subject to future change. Benefits may vary depending on location/state regulations. More information can be received by the recruiter or Human Resources.

Auto req ID:

94330BR

Employment Type:

Full-Time

City:

Chicago

State:

Illinois

EEO Statement:

As an Affiamative Action Employer, Barnes & Noble hires qualified people to perform the many tasks necessary for the success of our business and is committed to diversity in the workplace. An essential part of this policy is providing equal employment opportunity for all. All employment practices and decisions—including those involving application procedures, recruitment or recruitment advertising, hiring, placement, job assignment, transfer, promotion, demotion, training, rates of pay or other forms of compensation, benefits, discipline, leave of absence, layoff, recall, termination and general treatment during employment—will be conducted without regard to age, race, color, ancestry, national origin, citizenship status, military or veteran status, religion, creed, disability, sex, sexual orientation, marital status, medical condition as defined by applicable law, genetic information, gender, gender identity, gender expression (including transgender status), hairstyle, height and/or weight, pregnancy, childbirth and related medical conditions, reproductive health decisions, or any other self-identified, perceived or actual characteristic protected by applicable federal, state, or local laws and ordinances.

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Job Category:

Product Management