Specialized Administrative & Program Support Specialist

Bart & Associates, LLC; Linthicum (MD); On-site; USD 50,000 - 53,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Job summary

Celestar, a B&A Company, has an IMMEDIATE NEED in Linthicum, MD for a Specialized Administrative & Program Support Specialist. This full-time role supports records, onboarding, policy administration, and scheduling for the office.

You will work with the field office chief and coordinate travel, correspondence, and databases. The ideal candidate holds a Bachelor's degree or 8 years related experience, strong English and MS Office skills, and a Secret clearance.

Qualifications

• Bachelor's degree; eight years of related experience acceptable in lieu
• Superior oral and written communication; strong English
• Proficiency in Microsoft Word, Excel, Outlook

Responsibilities

• Records and file management
• Employee onboarding/offboarding
• Assist in managing DOD, DSS, and local policies
• Support scheduling for the field office chief
• Draft and route correspondence
• Plan travel using DTS
• Coordinate conference rooms
• Maintain office equipment and inventory
• Manage Government timecard program (DAI)
• Receive and route mail and correspondence
• Input and manage databases as directed
• Assist in execution of office training
• Assist in task management system (CATMS)

Skills

Records management

Admin support

MS Word, Excel, Outlook

Communication skills

Education

Bachelor's Degree; 8 years experience in lieu

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Type

Full-time

Specialized Administrative & Program Support Specialist

At Celestar, a B&A Company, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful customer deliveries since 1988. We believe in ensuring our employees feel deeply connected to us, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers who combine mindset, vision, and experience to drive value - not only for us as an organization, but also for the clients we support. We promote a collaborative culture with our clients and with each other as one team working towards a common vision. We'd love for you to join our team!

Job Summary

Celestar Corporation has an IMMEDIATE NEED and is actively seeking a Specialized Administrative & Program Support Specialist to perform duties in Linthicum, MD. If interested and qualified, we welcome you to apply for this challenging opportunity.

Responsibilities

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs
• Support the field office chief in scheduling
• Correspondence drafting and routing
• Travel planning (Defense Travel System (DTS))
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence
• Management of the task management (CATMS) system
• Assist in the execution of the office training program
• Responsible for inputting and managing databases as directed

Education and Experience

• Bachelor's Degree; applicants with eight (8) years of related experience will be considered in lieu of a degree
• Superior oral and written communication skills; excellent command of the English language
• Proficiency in Microsoft applications, particularly Word, Excel, and Outlook

Security Clearance

• Active Secret

More About Celestar, a B&A Company:

Notable Clients

Celestar, a B&A Company, has grown into a trusted provider of exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include the Department of Homeland Security, U.S. Customs and Border Protection, the U.S. Senate, the U.S. Courts, the U.S. Census Bureau, the U.S. Navy, and more.

Benefits and Programs

Celestar, a B&A Company, is proud to offer three robust individual and family medical plans to full-time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, our employees enjoy paid time off, sponsored training and certifications, pet insurance benefits, commuter transit benefits, and a free subscription to a virtual exercise platform (NEOU). Our 401(k) plan is available to all employees and includes a company matching contribution.

We have launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The Cares program: 30/60/90-day wellness check-ins, personal development, financial management, stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross-training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources including counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more

At Celestar, a B&A Company, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. We emphasize charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and more. In recognition of all these efforts, we have been named a recipient of the Companies as Responsive Employers (CARE) award by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for the Outstanding Corporate Citizenship Award.

EEO

Ceelstar, a B&A Company, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. We comply with applicable state and local laws governing non-discrimination in employment at every location where the company has facilities. This policy covers conduct occurring at our offices, and other workplaces (including client sites), and all other locations where we are providing services, and to all work-related activities.

EEO is the Law

We participate in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 Form to confirm work authorization.

Salary Description

$50,000-$53,000