Specialist - Transfer Agency Fund Integration

Apex Group; United States; On-site; USD 19,000 - 33,000; Full time

Benefits offered by this job

Market competitive remuneration

Global exposure and mentorship

Niche team experience

Job summary

Apex Group is seeking an experienced Assistant Vice President (Open-Ended Transfer Agency Integration) in India. You will join a team handling onboarding, KYC, AML, and FATCA/CRS operations for hedge funds, coordinating with global client service managers and onboarding teams.

The role emphasizes accuracy, regulatory compliance, and project leadership. With 10+ years in hedge fund administration and a strong understanding of AML/KYC, you will help migrate investors, validate tax forms, and

Qualifications

• Experience in investment management or finance firm with end-to-end fund administration.
• Experience in onboarding, AML/KYC, FATCA/CRS, and investor transfer/migration.
• Familiarity with Cayman, Delaware, Australia, Ireland, Bermuda AML guidance.

Responsibilities

• Manage investor setup for new launches and conversions; project management.
• Perform quality reviews for multiple entity types per AML policies.
• Collaborate with global teams to fulfill KYC requirements and ensure regulatory compliance.
• Review tax forms (W-9/W-8) and FATCA/CRS reporting; onboarding and migration.
• Prepare contract notes and NAV templates; handle reconciliations and investor queries.
• Monitor SLAs and coordinate with stakeholders to meet deliverables.
• Lead or participate in automation/migration/process-improvement projects.

Skills

Investment industry knowledge

10+ years hedge fund administration

Attention to detail

Analytical thinking

Excel proficiency

Communication skills

Independent contributor

Education

B.Com / MBA - Finance or Bachelor's degree

Tools

Paxus

Geneva

InvestOne

Nexus

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Designation – Assistant Vice President 1/2/3

Role – Specialist – Open Ended TA Integration

Bangalore/Pune/Mumbai - India

The successful candidate will join the Open-Ended Transfer Agency Integration team as an Assistant Vice President and will be closely working with Global Client Service Managers and Client Onboarding Team in connection with the performance of duties related to the set-up and integration of administration of Open-Ended Funds. Candidate should have around 10+ years of relevant experience in the Administration of Hedge Funds Investor Service, AML & KYC, FATCA/CRS and conversion/migration experience of onboarding/transferring investors from different administrators. The candidate requires excellent communication and has ensure that all interactions with the client and internal stakeholders are handled in a timeous manner and with a quality of response that continually exceeds the service expectations.

Reporting

The position reports to VP – Open-Ended Transfer Agency-Integration

About Apex

The Apex Group is a global financial services provider with 13,000+ staff across 100+ offices globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do.

Every employee plays a part in making Apex who we are today. The more we grow, the more important that becomes. Whatever your career path or expertise Apex provides a global platform to allow you to thrive.

Job Specification

• - Working on investor setup of new business launches/conversions and project management.
• - Should be able to perform quality reviews for all entity types. i.e Corporates, foundation/ Charities, institutional Investors, designated bodies etc, based on the Anti-Money Laundering (AML) policies and guidelines
• - Work extensively with various teams across global locations to fulfil an entity’s KYC requirements as mandated by compliance and regulatory standards.
• - Discuss recently released guidance or changes in common approach during team meetings.
• - Should be well versed with any or all AML guidance for Cayman, Delaware, Australia, Ireland, Bermuda etc.
• - Should have working knowledge of any or all of screening tools viz. World Check, Pythagoras, Lexus-Nexus etc.
• - Tax form validation for CRS and FATCA operations covering FATCA CRS reporting. Should have working knowledge of FATCA/CRS reporting. He/She should be able to review US tax forms i.e., W9, W8-BEN, W8-IMY, Withholding statements etc.
• - Strong domain knowledge is essential & understanding of Transfer Agency business
• - Onboard investor/migrate data onto Apex accounting platforms by Reviewing fund legal documents and investor documents for new and existing clients.
• - Setting up/reviewing investor account in system along with AML&KYC status and FATCA/CRS classification and bank details
• - Understanding of end-to-end hedge fund investor life cycle
• - Preparing datasets, setting up of Contract note and NAV Statement template in system
• - Performing reconciliations and handling investor queries.
• - Facilitating discussions to resolve reconciling differences, if any.
• - Preparing/reviewing the contract note and releasing it to investors.
• - Providing the support/documents related to the setup and migration of funds as part of audit requirements.
• - Support operations on projects related to automations/ migrations/ conversions/ process improvements, etc.
• - Support global changes in Key operating procedures and implementation.
• - Coordinating with Internal/External Stake holders such as Fund Accounting team, Compliance, Auditors, Client Service Managers and Clients.
• - Effectively monitoring deliverables to ensure SLA compliance within set accuracy standards.
• - Create and maintain an action item list and a standard project plan for migration projects.
• - Develop and maintain project timelines and deliverables.
• - Manage external as well as internal expectations regarding deliverables, with regular client and internal meetings as required.
• - Participate in and / or lead new service initiatives and projects.
• - Ensure proper documentation as part of Set-up and migration is maintained and archived.
• - Provide regular updates to senior management and elevate issues proactively.

Skills Required

• - Experience working with an investment management or finance-related firm.
• - Good knowledge of the investment industry with 10+ Years in Hedge Fund administration or related industry with end - to - end experience.
• - B.com/MBA - Finance or any bachelor's degree
• - A good understanding of effective risk management & its execution
• - Exposure to accounting platforms - Paxus/Geneva/Investone/Nexus is an advantage.
• - Experience with onboarding process, demonstrated attention to detail and accuracy, analytical, technical, organizational, and critical thinking skills.
• - An ability to think critically and objectively, challenge assumptions.
• - Proficiency in advanced Excel functions.
• - Excellent communication and inter-personal skills.
• - Work additional hours as needed.
• - Capacity to work as an individual contributor.
• - Self-dependent

What you will get in return:

• - A genuinely unique opportunity to be part of a niche team.
• - Exposure to all aspects of the fund admin business, cross-jurisdiction and direct access to global stakeholders.
• - Market competitive remuneration and benefits.

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR)) please visit https://theapexgroup.com/csr-policy/