Specialist - Supply Chain & Logistics

Caris Life Sciences; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

Caris Life Sciences is seeking a Supply Chain and Logistics Specialist to provide strategic and operational support across Logistics, Inventory Management, Warehousing, and Manufacturing in a GMP-regulated environment.

You will own inventory accuracy, participate in quality assurance, and collaborate with cross-functional teams to improve efficiency, ensure regulatory compliance, and support clinical production objectives. On-site role requiring strong analytical and leadership skills.

Qualifications

• Bachelor's degree required.
• 3+ years of experience in materials management, warehousing, shipping, or related fields.
• Experience in regulated laboratory environments.
• Experience using ERP/WMS systems and Microsoft Office.

Responsibilities

• Drive operational effectiveness across Logistics, Warehouse, and Manufacturing based on priorities.
• Communicate workload status and priorities with supervisors and team.
• Advanced Oracle navigation: perform transactions, edit lot info, work orders, and transfer materials.
• Oversee locator controls and ensure 100% accuracy of lot status in automated transactions.
• Ensure compliant creation of manufacturing docs, batch records, and work orders.
• Conduct line clearance and material inspections for production readiness.
• Participate in QA activities, audits, documentation, and corrective actions.
• Move materials using carts and forklifts while following safety standards.
• Transfer materials between central warehouse and lab stockrooms with accuracy.
• Use PAR RF Oracle system to monitor replenishment and inventory accuracy.
• Assist with put-away, storage, and internal transfers with proper handling.
• Partner with logistics to drive efficiency and continuous improvement.
• Oversee inventory control for 1,500+ SKUs in a 200,000 sq ft facility.
• Manage transportation with carriers to ensure on-time deliveries.

Skills

Inventory management

Logistics coordination

Regulatory compliance

Microsoft Office

Education

Bachelor's degree

Tools

ERP/WMS systems

Oracle navigation

Job description

At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer care—we're changing lives. We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: \"What would I do if this patient were my mom?\" That question drives everything we do. But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare-driven by innovation, compassion, and purpose. Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary

The Supply Chain and Logistics Specialist provides strategic and operational support across Logistics, Inventory Management, Warehousing, and Manufacturing to ensure seamless execution of business priorities. This position serves as a subject matter expert in material management, inventory control, and supply chain operations, driving inventory accuracy, regulatory compliance, and continuous improvement initiatives. The role requires the ability to independently prioritize competing demands, analyze complex operational challenges, and implement solutions that enhance efficiency, reduce risk, and support manufacturing readiness. Success in this role requires strong collaboration, critical thinking, and leadership through influence in a fast-paced GMP-regulated environment.

Job Responsibilities

• Drive operational effectiveness by providing cross-functional support across Logistics, Warehouse, and Manufacturing functions based on evolving business priorities.
• Communicate effectively with supervisors and team members regarding workload status, issues, and priorities.
• Advanced Oracle navigation- Perform transactions, submit and edit lot information, completion of electronic workorders, systematic transfer of materials between Orgs, transfer order transactions, etc.
• Systematic Validation Support, assist in overseeing- locator controls crosschecking thousands of combinations reporting 100% accuracy, overseeing and updating lot status's ensuring that only active materials generate in automated transaction request.
• Provide strategic oversight of manufacturing documentation processes, ensuring compliant execution, accuracy, and completion of physical and electronic work orders and batch records in support of clinical production objectives.
• Conduct and oversee line clearance activities and material inspections to ensure production readiness, material traceability, and prevention of product mix-ups.
• Participate in quality assurance activities, including regular audits, documentation maintenance, and corrective action implementation.
• Oversee the safe and efficient movement of materials utilizing carts, pallet jacks, and forklifts while maintaining compliance with safety and operational standards.
• Coordinate the transfer of materials between central warehouse and laboratory stockrooms, ensuring inventory accuracy, traceability, and documentation compliance.
• Utilize "PAR", an RF Oracle inventory management system to execute and monitor material replenishment activities, ensuring inventory accuracy and uninterrupted laboratory operations.
• Assist with put-away, storage, and internal material transfers in compliance with handling and temperature requirements.
• Partner with logistics and supply chain teams to drive operational efficiency, inventory accuracy, and continuous process improvement.
• Oversee inventory control processes for 1,500+ active SKUs across a 200,000-square-foot distribution facility, ensuring accuracy, traceability, and compliance with inventory management standards.
• Drive transportation and shipment management processes through strategic partnerships with FedEx, OptiFreight, and other carriers, ensuring service-level performance and rapid resolution of delivery exceptions.
• DOT Contributor- Contribute to SOP revisions, new document implementations, initiate change controls, etc.
• Follow all SOPs, GMP standards, and safety procedures.
• Wear appropriate PPE when handling materials, including hazardous substances.
• Maintain clean and organized workspaces using 5S principles.
• Perform routine cleaning tasks and maintain cleaning logs.
• Complete assigned training and remain compliant with operational requirements.

Required Qualifications

• Bachelor's degree required
• 3+ years of relevant work experience in materials management, warehousing, shipping, receiving or related fields.
• Equivalent combination of education and experience may substitute
• Experience in regulated laboratory and compliance-driven environments.
• Knowledge of parcel shipping processes, including packaging, label creation, and carrier pickup coordination.
• Experience utilizing ERP/WMS systems for purchase order receiving, inventory management, and transaction processing.
• Proficient in Microsoft Office applications, data entry, email communication, and inventory management systems.

Preferred Qualifications

• Experience developing, authoring, and implementing Standard Operating Procedures (SOPs) and validated processes that improve operational efficiency, reduce turnaround times, and ensure regulatory compliance.
• Previous experience training new and existing employees on all relevant receiving and replenishment processes.
• Reading/research and understanding of industry related issues and trends in warehousing, material handling, customer support, and use of technology in logistics.
• Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail and organizational effectiveness.
• Demonstrated self-motivation and initiative with strong communication and interpersonal skills, enabling effective collaboration across cross-functional teams.
• Experience operating material handling equipment as needed (forklift, pallet jack, etc.).
• Demonstrated ability to collaborate effectively across cross-functional teams while fostering a culture of teamwork, accountability, and operational excellence.
• Exercises sound judgment and strategic thinking to anticipate operational needs and proactively address risks.
• Technical proficiency in relevant software applications, including inventory management, data management tools, and Microsoft Office suite.
• Ability to read and follow SOP's, process flowcharts, and work instructions/job-aides.
• This role requires the employee to be physically present on-site to perform sample management tasks effectively.
• Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening and reference verification.
• Ability and willingness to train new and existing employees on all relevant receiving and replenishment job processes.

Physical Demands

• Will work at a desk / computer as well as the occasional use of copiers, fax machines, and scanners.
• Visual acuity and analytical skill to distinguish fine detail.
• Must possess ability to sit and/or stand for long periods of time.
• Must possess ability to perform repetitive motion.
• Ability to lift up to 50 pounds.

Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this position.

Other

• This position will require working some evenings, weekends and/or holidays.

Conditions of Employment:

Individual must successfully complete pre-employment process, which includes criminal background check, drug screening and reference verification.

This job description reflects management's assignment of essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.