Specialist, Program Operations - Scripps Howard Foundation

E.W. Scripps Company; Cincinnati, Northern (OH, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The E.W. Scripps Company is seeking an experienced administrative support professional to join our Cincinnati team. You will manage phones, mail, travel arrangements, and event materials while supporting management and coordinating meetings.

You will also handle basic accounts payable/receivable duties, prepare documents, and assist with special projects across communications and event planning. Strong organization and communications skills are essential.

Qualifications

• Bachelor's degree or equivalent work experience.
• 3–5 years of support experience with word processing, data entry and arranging travel.

Responsibilities

• Answer telephones and route calls; open and route mail.
• Respond to inquiries from outside the organization.
• Organize large mailings and assemble materials for distribution.
• Prepare, update and proofread event materials (badges, signs, flyers).
• Schedule meetings; take and distribute minutes.

Skills

Word processing

Data entry

Travel arranging

Event support

Communication

Organization

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

Donor management software

Job description

WHAT YOU'LL DO:

• Answer telephones and route calls; open and route mail.
• Respond to detailed inquiries from outside the organization.
• Implement large mailings (organize, gather materials and information, make copies, stuff/pack, label and ship).
• Prepare, update and proofread event materials and documents (name badges, signs, flyers, brochures and placards).
• Schedule meetings; take and distribute meeting minutes.
• Perform a variety of program support duties including complex travel arranging, supply ordering, file maintenance, preparation of promotional items and packing/unpacking and inventorying of materials.
• Provide program support to management team on an as-needed basis.
• Handle payment processing functions.
• Handle accounts payable and accounts receivable functions on an as-needed basis.
• Work on special projects in communications, event planning and customer service on an as-needed basis.
• Maintain reports and schedules as needed for the department.

WHAT YOU'LL NEED:

Bachelor's degree or equivalent work experience 3-5 years of support experience that includes duties such as word processing, data entry and arranging travel

WHAT YOU'LL BRING:

• Driven by philanthropic work and dedicated to maximizing community impact
• Energetic self-starter with the ability to manage multifaceted projects and a capacity to perform well in a dynamic, multi-tasking environment
• Able to anticipate needs and resolve problems in a timely manner
• Experience in monitoring and communicating dynamic project factors such as deadlines, budget and scope to ensure targets are achieved
• Excellent interpersonal and communication skills (both verbal and written)
• Ability to identify and work through challenges, underscored by strong judgment and emotional intelligence
• Self-motivated and organized
• Experience with fundraising/donor management software
• Thrives in a collaborative environment
• Advanced proficiency with Microsoft Word and Excel
• Strong written communication skills, including excellent spelling and grammar
• Strong problem-solving ability
• Ability to work collaboratively in a team environment
• Highly organized
• Ability to gather information and recommend solutions to challenges
• Ability to rapidly learn a myriad of program policies and procedures
• Ability to multi-task and work on multiple assignments simultaneously

#LI-SM2 #LI-Hybrid

SCRIPPS' COMMITMENT TO A CULTURE THAT CREATES CONNECTION:

At Scripps, we are committed to a culture that reflects the audiences and communities we serve. We are intentional about creating an environment where employees, our audiences and other stakeholders feel valued and inspired to reach their full potential and create connections. To successfully deliver on this commitment, we must understand and reflect the values and perspectives those around us embody. That process begins by looking inward to build and celebrate a respectful workplace where everyone feels a sense of belonging and connection. By continuing to cultivate an environment where all employees have a fair chance to succeed, are included, valued, and seen, we will strengthen the connections that drive positive business impact and align with our core purpose.

ABOUT SCRIPPS:

The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating connection. As one of the nation’s largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlet Scripps News and popular entertainment brands ION, ION Plus, ION Mystery, Bounce, Grit and Laff. Scripps is the nation’s largest holder of broadcast spectrum. Scripps Sports serves professional and college sports leagues, conferences and teams with local market depth and national broadcast reach of up to 100% of TV households. Founded in 1878, Scripps is the steward of the Scripps National Spelling Bee and its longtime motto is: "Give light and the people will find their own way." As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis of race, sex, sexual orientation, transgender status, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.

The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating connection. As one of the nation’s largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlet Scripps News and popular entertainment brands ION, ION Plus, ION Mystery, Bounce, Grit and Laff. Scripps is the nation’s largest holder of broadcast spectrum. Scripps Sports serves professional and college sports leagues, conferences and teams with local market depth and national broadcast reach of up to 100% of TV households. Founded in 1878, Scripps is the steward of the Scripps National Spelling Bee, and its longtime motto is: "Give light and the people will find their own way." As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis of race, sex, sexual orientation, transgender status, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.