Specialist, Program Operations - Scripps Howard Foundation

KSHB / KMCI / The EW Scripps Company; Cincinnati (OH); Hybrid; USD 52,000 - 72,000; Full time

Job summary

The E.W. Scripps Company seeks a Specialist, Program Operations to provide comprehensive administrative and program operations support to the President/CEO and Scripps Howard Fund team.

You will handle calendar management, communications, event planning, travel arrangements, reports, and financial transactions while fostering donor and partner relations.

Qualifications

• Bachelor’s degree or equivalent work experience
• 3–5 years of support experience including word processing, data entry and travel arrangements

Responsibilities

• Answer telephones and route calls; open and route mail.
• Respond to detailed inquiries from outside the organization.
• Implement large mailings (organize, gather materials and information, make copies, stuff/pack, label and ship).
• Prepare, update and proofread event materials and documents (name badges, signs, flyers, brochures and placards).
• Schedule meetings; take and distribute meeting minutes.
• Provide program support and travel arrangements, supply ordering, file maintenance and inventory of materials.
• Provide program support to management team as needed.
• Handle payment processing, accounts payable and accounts receivable as needed.
• Support special projects in communications, event planning, and customer service.
• Maintain reports and schedules for the department.

Skills

Word processing

Data entry

Calendar management

Event coordination

Customer service

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

The E.W. Scripps Company is seeking Specialist, Program Operations responsible for providing comprehensive administrative and program operations support to the President/CEO and the entire Scripps Howard Fund team. Key support areas include but are not limited to general administration, calendar and meeting coordination, communications, event planning, project planning support, preparation of board reports and other materials, customer service, data management, expense and invoice coordination, donor and partner support and other day-to-day administrative duties that help advance the Fund’s priorities.

WHAT YOU’LL DO:

• Answer telephones and route calls; open and route mail.

• Respond to detailed inquiries from outside the organization.

• Implement large mailings (organize, gather materials and information, make copies, stuff/pack, label and ship).

• Prepare, update and proofread event materials and documents (name badges, signs, flyers, brochures and placards).

• Schedule meetings; take and distribute meeting minutes.

• Perform a variety of program support duties including complex travel arranging, supply ordering, file maintenance, preparation of promotional items and packing/unpacking and inventorying of materials.

• Provide program support to management team on an as-needed basis.

• Handle payment processing functions.

• Handle accounts payable and accounts receivable functions on an as-needed basis.

• Work on special projects in communications, event planning and customer service on an as-needed basis.

• Maintain reports and schedules as needed for the department

WHAT YOU’LL NEED:

• Bachelor’s degree or equivalent work experience

• 3-5years of support experience that includes duties such as word processing, data entry and arranging travel

WHAT YOU’LL BRING:

• Driven by philanthropic work and dedicated to maximizing community impact

• Energetic self-starter with the ability to manage multifaceted projects and a capacity to perform well in a dynamic, multi-tasking environment

• Able to anticipate needs and resolve problems in a timely manner

• Experience in monitoring and communicating dynamic project factors such as deadlines, budget and scope to ensure targets are achieved

• Excellent interpersonal and communication skills (both verbal and written)

• Ability to identify and work through challenges, underscored by strong judgment and emotional intelligence

• Self-motivated and organized

• Experience with fundraising/donor management software

• Thrives in a collaborative environment

• Advanced proficiency with Microsoft Word and Excel

• Strong written communication skills, including excellent spelling and grammar

• Strong problem-solving ability

• Ability to work collaboratively in a team environment

• Highly organized

• Ability to gather information and recommend solutions to challenges

• Ability to rapidly learn a myriad of program policies and procedures

• Ability to multi-task and work on multiple assignments simultaneously

#LI-SM2 #LI-Hybrid

SCRIPPS’ COMMITMENT TO A CULTURE THAT CREATES CONNECTION:

At Scripps, we are committed to a culture that reflects the audiences and communities we serve.We are intentional about creating anenvironmentwhereemployees, our audiences and other stakeholders feel valued and inspiredto reach their full potential and create connections. To successfully deliver on this commitment, we must understand and reflect the values and perspectives those around us embody. That process begins by looking inward to build and celebrate a respectful workplace where everyone feels a sense of belonging and connection. By continuing to cultivate an environment where all employees have a fair chance to succeed, are included, valued, and seen, we will strengthen the connections that drive positive business impact and align with our core purpose.

ABOUT SCRIPPS:

The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating connection. As one of the nation’s largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlet Scripps News and popular entertainment brands ION, ION Plus, ION Mystery, Bounce, Grit and Laff. Scripps is the nation’s largest holder of broadcast spectrum. Scripps Sports serves professional and college sports leagues, conferences and teams with local market depth and national broadcast reach of up to 100% of TV households. Founded in 1878, Scripps is the steward of the Scripps National Spelling Bee and its longtime motto is: “Give light and the people will find their own way.”

As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis of race, sex, sexual orientation, transgender status, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.