Specialist, Immigration & Contract Management

ImmigrationJobs; United States; Remote; USD 66,000 - 99,000; Full time

Job summary

An established industry player is seeking a motivated Specialist in Immigration and Contract Management to join their dynamic Legal Department. This remote opportunity offers a chance to make a significant impact by managing immigration processes and supporting contract lifecycle management. You will collaborate with various teams to ensure compliance and drive business objectives while fostering a culture of integrity and teamwork. With a focus on professional growth and a commitment to diversity and inclusion, this role is perfect for someone looking to thrive in a fast-paced environment and contribute to meaningful initiatives.

Benefits

Health and Welfare Insurance

Parental Leave

Paid Time Off

Retirement Savings Plans

Flexible Working Arrangements

Qualifications

• 6-8 years of paralegal experience in Immigration at a large law firm or in-house.
• Ability to work independently and collaboratively in a dynamic environment.

Responsibilities

• Primary contact for Immigration matters and administration of the Contract Lifecycle Management system.
• Provide paralegal support for Labor and Employment, Procurement, and Real Estate matters.

Skills

Analytical Skills

Communication Skills

Customer Service

Collaboration

Problem Solving

Education

Bachelor’s Degree

Tools

Contract Lifecycle Management System

Job description

What you'll love about this job:

• Remote Opportunity
• Work for a company that has a well-recognized brand and a great, dynamic team
• Global responsibility in leading the immigration function and impacting the strategy

This is Energizer Holdings, Inc.:

Energizer Holdings responsibly creates products to make lives easier and more enjoyable. To do this, we lean into our culture as an organization – we win together, while serving each other, with a willingness to act boldly, all while doing right. Our colleagues hail from all backgrounds, nationalities and walks of life, but our shared mission and purpose make us one team. Because we’re a global organization, you will always have opportunities to learn, grow and develop in your career. We support flexible working arrangements wherever possible.

Position Summary:

The mission of Energizer’s Legal Department is to serve as a trusted business partner to our clients – utilizing our deep understanding of the business to proactively provide insights and data that help drive the business, while also providing clear risk-based counsel to defend our brands. We champion our culture of compliance and live our corporate values of integrity, respect, teamwork, innovation, passion, and initiative. Our department works hard to help the Company deliver on financial commitments, execute major corporate projects, and build a winning culture. Finally, as a team, we are passionate about positively impacting the world by helping to support our company’s ESG efforts, promoting diversity and inclusion in everything we do, and investing time in our people to drive professional growth and advance careers. And, throughout it all, we support each other and have fun together!

Energizer is seeking an experienced and motivated Specialist, Immigration and Contract Management, to join the Legal Department, reporting to the Associate General Counsel, Global Products Supply, Operations, and Human Resources. This is a unique opportunity for a dynamic professional looking to join a fast-paced team and have an impact across multiple areas of responsibility.

Responsibilities:

This role will be the primary contact for Immigration matters and will assist in day-to-day administration of the Contract Lifecycle Management system. The Specialist will also provide paralegal support for Labor and Employment, Procurement, Real Estate, and Data Privacy matters. This position is expected to be a key business partner and to contribute to the success of the Company by combining both legal and business expertise to understand Energizer’s operations and strategic goals and deliver solutions to help the organization achieve those goals.

The Specialist will be expected to work effectively across internal legal and non-legal functions. This role requires a mature individual who can fight fires as needed and provide practical guidance that supports business objectives. While much of this Specialist’s time will be spent on immigration and contract management work, this role will also be expected to assist in other areas.

Immigration Duties:

• Assist with applications for visas, work permits and permanent residency, including gathering necessary documentation and completing paperwork
• Act as a liaison between employees, managers, Human Resources, Global Mobility, outside counsel and immigration vendors; coordinate with immigration authorities
• Provide guidance and make recommendations on options for visas, work permits, etc.
• Manage the lifecycle of immigration cases, including tracking expiration dates and employee data changes
• Ensure compliance with immigration regulations and keep abreast of changes to immigration laws
• Draft travel and employment verification letters for colleagues who are traveling internationally
• Act as a resource for Human Resources on I-9 and work eligibility questions
• Recommend and implement process improvements
• Act as an internal point of contact for colleagues traveling internationally

Contract Management Duties:

• Act as the day-to-day administrator of the Contract Lifecycle Management system
• Manage the template library, ensuring proper version control
• Maintain complete, accurate, and accessible working files and archives
• Handle routine contract requests such as renewals and terminations
• Serve as a resource for users of the Contract Lifecycle Management system by answering questions, providing troubleshooting, and conducting periodic training
• Run and analyze reports on contract metrics and system usage

Other Duties:

• Provide paralegal support for Labor and Employment, Procurement, Real Estate, and Data Privacy matters
• Interest and ability to assist in other legal subject areas
• Work closely with other members of the legal department on cross functional initiatives

What we are looking for:

• Bachelor’s Degree or equivalent experience
• 6-8 years of relevant paralegal experience in Immigration at a large law firm or in-house in a similar capacity
• Ability to work as an impactful business partner in a dynamic environment
• Strong analytical, writing and communication skills
• Strong customer service focus
• Ability to collaborate with others in a matrix management structure
• Ability to build positive relationships with senior management and other members of the legal team and to positively influence outcomes
• Ability to work independently with minimal guidance and direction
• Ability to resolve ambiguities and provide guidance in uncertain situations
• Global mindset and the ability to work virtually with business partners across the globe
• Willingness to take on new projects even if they are outside the scope of day-to-day responsibilities
• Experience working for global clients or a global company preferable
• Experience with contract management systems preferable

Come join us!:

Energizer is an equal opportunity employer, and we prohibit discrimination based on age, color, disability, marital or parental status, veteran status, national origin, race, religion, sex, sexual orientation, gender identity or any other legally protected status in accordance with applicable federal, state and local laws.

Total Rewards Package: The salary range for this position is USD $66,000.00/Yr. - USD $99,000.00/Yr.

Actual base salary offered to a candidate may vary based upon factors including, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

Bonus: This position is bonus eligible.

Energizer strives to create a supportive work environment centered around colleagues’ professional and personal well-being. Our total rewards package provides comprehensive benefits to attract, retain, and protect our colleagues – including health and welfare insurance, parental leave, paid time off, and retirement savings plans.