Specialist II - Materials Management

Catalent Pharma Solutions; Madison (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Tuition Reimbursement!

Paid time off + 8 holidays

Job summary

Catalent's Madison, Wisconsin site is a state-of-the-art biologics facility supporting customers from research through early clinical production. The Specialist II - Materials Management will oversee warehouse operations, inventory control, and purchasing, ensuring accurate receipts and timely shipments.

The role is 100% onsite, with a Monday–Friday schedule in Madison, WI. The position emphasizes SOP adherence, TrackWise project support, and cross-functional teamwork.

Qualifications

• High School Diploma or equivalent.
• 2+ years of relevant work experience in a warehouse environment is required.
• Prior experience operating warehouse equipment Handheld scanners, forklifts, pallet jacks, etc.) required
• Ability to lift up to 50 pounds and work in warehouse and cold storage environments
• Prior cold storage material handling and alarm system monitoring preferred
• Prior pharmaceutical or food manufacturing/processing, & cGMP experience
• Prior computerized inventory management system, JD Edwards knowledge preferred
• Ability to obtain and maintain a valid Wisconsin driver’s license. Ability to operate company owned transport vehicle as requested.
• Prior DOT and IATA training preferred; Internal training required
• Knowledge of International documentation compliance, INCO Terms, CI, HTS code, SLI and DG
• Microsoft Excel, Word, Outlook, and Teams experience required
• Proven ability to multi-task and demonstrate diplomatic skills
• Effective communication skills, Ability to work effectively in a team environment and Proactive initiative/mindset to foresee needs and value-added support/consideration.

Responsibilities

• Support TrackWise projects assigned to Materials Management, including immediate actions, impact/risk assessments, investigations, and root cause analysis.
• Manage material replenishment activities, including lab replenishment reports, inventory control, and material picking, stocking, verification, identification, and delivery using FEFO principles.
• Support warehouse and facility operations, including freezer/cooler preventive maintenance activities and column crating processes as required.
• Process material requests and purchase orders, including Uline requests, while communicating, maintaining, and resolving PO-related issues in a timely manner.
• Accurately pick, pack, ship, and document customer orders to meet fulfillment requirements and ensure inventory accuracy.
• Provide cross-functional support across Materials Management by leveraging cross-training to assist in other operational areas as needed.
• Mentor, train, and support new Materials Management team members and Level I employees to promote knowledge transfer and team development.
• Perform other duties as assigned.

Skills

Warehouse experience

Handheld scanners

Forklift operation

Strong communication

Education

High School Diploma

Tools

JD Edwards

Excel

Job description

Specialist II - Materials Management

About Site

Catalent's Madison, Wisconsin site is a state-of-the-art biologics development and manufacturing facility supporting customers from research through early-and mid-stage clinical production. Located at 726 Heartland Trail in Madison, the approximately 102,700-square-foot GMP facility specializes in mammalian cell line engineering, drug substance biomanufacturing, and biopharmaceutical development, utilizing flexible single-use systems to enable rapid scale-up and customization. The site is home to Catalent's proprietary GPEx® and GPEx® Lightning technologies, which are used to generate high-yielding mammalian cell lines for biologic therapies, and supports production scales ranging from 50 to 4,000 liters for clinical manufacturing. Following a $45 million expansion announced in 2025, the Madison site has significantly increased capacity, added new equipment, and created approximately 200 highly skilled biohealth jobs, further strengthening its role within Catalent's global biologics network and Wisconsin's growing life sciences ecosystem.

Position Summary

We have an opportunity for a Specialist II - Materials Management to join our team. The role is responsible for warehouse management, inventory control, work order management, incoming receipts, and domestic and international shipments of all items for Madison. This department follows approved materials SOPs for the Madison site. The Materials Management Team supports other departments in all materials needs, including staging materials for manufacturing.

Shift: Monday - Friday - 8 am - 4 pm
Location: Madison, WI
100% Onsite

The Role

• Support TrackWise projects assigned to Materials Management, including immediate actions, impact/risk assessments, investigations, and root cause analysis.
• Manage material replenishment activities, including lab replenishment reports, inventory control, and material picking, stocking, verification, identification, and delivery using FEFO principles.
• Support warehouse and facility operations, including freezer/cooler preventive maintenance activities and column crating processes as required.
• Process material requests and purchase orders, including Uline requests, while communicating, maintaining, and resolving PO-related issues in a timely manner.
• Accurately pick, pack, ship, and document customer orders to meet fulfillment requirements and ensure inventory accuracy.
• Provide cross-functional support across Materials Management by leveraging cross-training to assist in other operational areas as needed.
• Mentor, train, and support new Materials Management team members and Level I employees to promote knowledge transfer and team development.
• Perform other duties as assigned.

The Candidate

Minimum Requirements

• High School Diploma or equivalent
• 2+ years of relevant work experience in a warehouse environment is required
• Prior experience operating warehouse equipment Handheld scanners, forklifts, pallet jacks, etc.) required
• Ability to lift up to 50 pounds and work in warehouse and cold storage environments

Preferred Skills & Background

• Prior cold storage material handling and alarm system monitoring preferred
• Prior pharmaceutical or food manufacturing/processing, & cGMP experience
• Prior computerized inventory management system, JD Edwards knowledge preferred
• Ability to obtain and maintain a valid Wisconsin driver’s license. Ability to operate company owned transport vehicle as requested.
• Prior DOT and IATA training preferred; Internal training required
• Knowledge of International documentation compliance, INCO Terms, CI, HTS code, SLI and DG
• Microsoft Excel, Work, Outlook, and Teams experience required
• Proven ability to multi-task and demonstrate diplomatic skills
• Effective communication skills, Ability to work effectively in a team environment and Proactive initiative/mindset to foresee needs and value-added support/consideration.

Why You Should Join Catalent

• Defined career path and annual performance review and feedback process
• Diverse, inclusive culture
• Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives
• Competitive paid time off plus 8 paid holidays
• Community engagement and green initiatives
• Medical, dental, and vision benefits effective day one of employment
• Tuition Reimbursement

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.