Specialist, Flight Operations

United Aviate Academy; Goodyear (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

United Aviate Academy seeks a Scheduling/Dispatch Specialist to balance resource use with student training progress. You will plan and execute schedules, coordinate aircraft availability and maintenance, and ensure compliance with policies.

Qualifications

• Must have excellent written and oral communication skills.
• Positive attitude with willingness to take on new responsibilities, adapt to change, and collaborate.
• Strong problem-solving and information analysis abilities.
• Independent decision-making capability and attention to detail.
• Proficiency with Microsoft Office products.

Responsibilities

• Schedule assets according to the allocation plan and stay current with scheduling tools.
• Oversee day-to-day execution of the training schedule and coordinate aircraft maintenance for airworthiness.
• Identify and resolve resource discrepancies and report issues impacting schedule, performance, or resources.
• Provide guidance to students and instructors regarding materials needed before a flight.
• Maintain historical flight data and provide reporting to operations management.
• Ensure each flight is completed as assigned, adhering to routes and load manifests.
• Collaborate with team members to resolve schedule/resource conflicts.
• Deliver excellent customer service and pass a five-year felony background check.

Skills

Customer service

Communication skills

Time management

Organizational skills

Multitasking

Education

High School Diploma or equivalent

Associate degree (preferred)

Tools

MS Office (Word, Excel)

Job description

The Specialist’s role is to balance the competing priorities of resource utilization and student training, ensuring the schedule is planned and executed in a manner that balances resource utilization and student progress.

Duties/Responsibilities

Scheduling:

• Required to schedule the assets according to the allocation plan
• Stay up to date with scheduling tools and systems
• Ensure working knowledge of the applicable regulations, contractual framework and operational policies and procedures impacting the schedule processes

Dispatching:

• Oversee day to day execution of the training schedule
• Coordinate aircraft maintenance and ensure available aircraft are airworthy
• Aid in the identification and resolution of resource discrepancies
• Provide guidance to students and instructors regarding any required materials that may be needed before a flight.
• Document and report any issues that arise that may impact on the schedule, student or instructor performance, or resources.
• Maintain historical data on all flights and provide necessary reporting to operations management.
• Ensure each flight is completed as assigned by the company, strictly adhering to schedules, routes of flight and load manifests.
• Collaborate with other team members to resolve potential schedule/resource conflicts

Other responsibilities/requirements:

• Provide excellent customer service
• Must be able to pass a five-year felony background check
• All other duties and responsibilities assigned

Qualifications

Minimum Requirements

Experience

• 1+ years of experience preferred
• Computer skills (knowledge of MS Office programs, such as Word, Excel) are preferred.

Education

• High School Diploma or Equivalent required.
• Associate degree preferred but not required

Essential Knowledge, Skills, Behaviors

• Must have good people and customer service experience skills
• Must have exceptional written and oral communication skills and be able to interact with a wide variety of people.
• Positive attitude, with a willingness to learn new responsibilities, adapt to change, collaborate as a team-player, and has a passion for continuous improvement.
• Strongly motivated with excellent time management and organizational skills.
• Ability to handle multiple tasks and meet deadlines.
• High degree of interpersonal skill and tact to establish and maintain effective working relationships.
• Strongly service oriented with a professional mentality
• Efficient at multitasking
• Exceptional interpersonal, organizational and communication skills
• Proven problem-solving and information analysis skills
• Independent decision-making skills
• Outstanding attention to detail, organizational skills, valuing compliance & ethical behavior, governance & controls, and adhering to company and financial policies.
• Proficiency with Microsoft Office products
• Commitment to the company culture as a subsidiary of United Airlines and valuing the Core4.

Physical Demands and Work Environment

This position requires someone that can complete all of the essential functions and physical requirements of the job.

This position is located in an Airfield setting environment which includes loud noise and flashing lights.

Sometimes moves items weighing up to 25 pounds across the office

EEO Statement: Westwind School of Aeronautics Phoenix, LLC, dba United Aviate Academy (UAA), is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: All employment decisions at UAA are based on business needs. We are committed to recruiting, hiring, and promoting job applicants and employees without regard to race, religion or belief, color, national, social or ethnic origin, ancestry, sex (including pregnancy), age, physical, mental or sensory disability, genetic information, HIV status, sexual orientation, gender identify and/or expression, marital, civil union or domestic partnership status, or any other status protected by laws or regulations. Decisions on employment and promotions are based solely upon an individual’s qualifications, with reference to the responsibilities and skills required of the position for which the individual is being considered.

United Aviate Academy is an equal opportunity employer. We are committed to diversity and welcome all qualified individuals of different backgrounds.