Specialist, External Reporting

Houston City College; Houston (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

Houston City College is seeking an External Reporting Specialist to coordinate, validate, and submit data and reports to internal leadership and applicable state and federal agencies, including THECB and USDOE. The role supports data governance and records management across multiple departments.

The position requires meticulous attention to data integrity, confidentiality, and timely reporting, with duties spanning audits, tool updates, and collaboration with stakeholders to ensure regulatory

Qualifications

• Associate degree is required.
• Bachelor's degree in a related field preferred.
• 3 years related work experience required.
• Experience preparing, validating, reconciling, or submitting reports to leadership or external agencies.
• Experience handling confidential or regulated data with high accuracy.

Responsibilities

• Coordinate, format, analyze, validate, and submit data and reports for assigned areas with cross-functional teams.
• Maintain and update electronic reporting files, edit logs, and supporting documentation.
• Receive, organize, and route electronic files and documentation to internal or external recipients.
• Participate in committees or task forces related to compliance reporting and data governance.
• Perform routine and ad hoc data audits, reconciliations, and validation checks.

Skills

Analytical skills

Education

Associate degree

Bachelor's degree preferred

Tools

MS Office Programs

Information Management Systems

Enterprise Management Systems

Job description

Job Summary

The External Reporting Specialist is responsible for coordinating, validating, analyzing, and submitting internal and external reports to institutional leadership and applicable state and federal agencies, including but not limited to the Texas Higher Education Coordinating Board (THECB) and the U.S. Department of Education (USDOE). Assists in ongoing management of assigned area case data and records. Assists in the submission of reports by specified deadlines.

ESSENTIAL FUNCTIONS

Coordinate, format, analyze, validate, and submit data and reports for assigned areas by working with designated personnel and cross-functional departments to ensure accuracy, completeness, and timeliness for internal stakeholders and external regulatory agencies.

Maintain and update electronic reporting files, edit logs, and supporting documentation, including making necessary corrections, revisions, and version controls.

Receive, organize, and route electronic files and documentation to appropriate internal or external recipients in accordance with established procedures and confidentiality requirements.

Participate in internal and external committees, working groups, or task forces related to compliance reporting, data governance, records management, or regulatory oversight, as assigned.

Perform routine and ad hoc data audits, reconciliations, and validation checks to ensure data integrity, consistency, and alignment across reporting systems and source records.

Assist in identifying user requirements for new, enhanced, or modified reporting tools, databases, or systems that support the department operations.

Support testing, validation, and implementation of new or updated reporting systems and program changes, ensuring alignment with institutional standards and regulatory expectations.

Manage and maintain divisional case data, records, and reporting datasets across multiple functional areas, supporting ongoing compliance, audit readiness, and institutional reporting requirements.

Monitor reporting calendars and statutory deadlines; assist department in ensuring all required reports are submitted in accordance with applicable laws, regulations, and agency guidelines.

Collaborate with the department leadership, functional area staff and other departments to verify data accuracy, resolve discrepancies, and address systemic process or data-flow issues.

Support audit preparation, regulatory inquiries, and compliance reviews by compiling, reconciling, and validating requested data and documentation.

Respond to ad hoc data requests, analyses, and information needs from division, auditors, regulatory agencies, and institutional stakeholders

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• Associate’s degree required
• Bachelor’s degree in a related field preferred
• 3 years related work experience is required
• Demonstrated experience preparing, validating, reconciling, or submitting reports to internal leadership or external agencies.
• Experience working with confidential, sensitive, or regulated data, with demonstrated attention to accuracy, detail, and data integrity.

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Enterprise Management Systems
• Analytical and problem-solving skills

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General Office.Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner.Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements.May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston City College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest single-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

EEO Statement

Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator
Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or [e-mail]

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact [phone].