Specialist, Disaster Project Formulation

LUMA Energy; San Juan (PR); On-site; USD 70,000 - 100,000; Full time

Job summary

LUMA Energy seeks a qualified professional to coordinate FEMA Public Assistance project formulation, document development, and compliance across emergency-management initiatives. The role requires collaboration with cross-functional teams and strong regulatory understanding.

The ideal candidate has at least five years’ experience in FEMA PA, federal grants, or related infrastructure projects, with proficiency in grants portals, ERP systems, and Microsoft Office; bilingual English/Spanish

Qualifications

• Bachelor’s degree in Engineering or Business Administration.
• 5 years of experience in FEMA Public Assistance, federal grants, infrastructure projects, or emergency management.
• Experience with FEMA project formulation, scopes of work, and cost estimation strongly preferred.

Responsibilities

• Coordinate FEMA PA project formulation and documentation.
• Track project progress and compliance in FEMA Grants Portal.
• Identify Section 406 Hazard Mitigation opportunities to produce eligible, resilient packages.
• Provide training and guidance to stakeholders on best practices.
• Collaborate with cross-functional teams to improve workflows and align with business goals.
• Follow company policies and ensure compliance with laws and regulations.

Skills

Analytical thinking

Problem solving

Bilingual English/Spanish

Communication skills

Education

Bachelor’s degree in Engineering or Business Administration

Tools

Microsoft Office

ERP systems

Grants Portal

Job description

Develops and maintains FEMA Public Assistance (PA) project documentation, evaluates eligibility and mitigation opportunities, and ensures compliance with federal requirements to support accurate, resilient, and audit ready recovery solutions.

Responsibilities:

• Coordinates the formulation of Federal Emergency Management Agency (FEMA) Public Assistance (PA) projects by developing and validating technical documentation, tracking project progress and compliance in FEMA Grants Portal, and identifying Section 406 Hazard Mitigation opportunities to produce accurate, eligible, and resilience focused project packages.
• Provides expertise in a FEMA Public Assistance project formulation to support the development and implementation of effective solutions.
• Ensures FEMA eligibility compliance under the Stafford Act, Public Assistance Program and Policy Guide (PAPPG), 2 CFR 200, and utility specific regulations, while monitoring process compliance and effectiveness to maintain policy alignment and drive continuous improvement.
• Delivers training and guidance to stakeholders to enhance understanding and adoption of best practices.
• Collaborates with cross-functional teams as needed to support process improvement initiatives; ensure alignment with organizational objectives and contribute to the development of efficient, streamlined workflows that enhance overall business performance.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Additional Job Description:

Education

• Bachelor’s degree in Engineering or Business Administration

Experience

• 5 years of experience in FEMA Public Assistance, federal grants, infrastructure projects, or emergency management.
• Experience with FEMA project formulation, scopes of work, and cost estimation strongly preferred.
• Utility infrastructure, construction estimating, or project management experience is preferred
• Strong understanding of Federal Emergency Management Agency (FEMA) Public Assistance (PA) eligibility, the Public Assistance Program and Policy Guide (PAPPG), and Title 2 of the Code of Federal Regulations (2 CFR) Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
• Ability to prepare technical scopes, damage descriptions, and compliant project files.
• Strong analytical and problem solving abilities.
• Ability to interpret technical engineering information and align it with federal regulations.
• Excellent interpersonal skills through effective verbal and written communication in both languages, English and Spanish.
• Proficiency with Microsoft Office, ERP systems, and Grants Portal.

Licenses/Certifications

• N/A

Travel Requirements

• Not Required

Physical Demands:

• Stationary Position: Frequently
• Pushing/ Pulling/ Reaching: Seldom
• Kneel: Seldom
• Grab: Seldom
• Bend: Seldom
• Lift/Carry over: 0 - 15 pounds

Working Conditions:

• Wet or humid: Seldom
• Working near or on moving mechanical parts: Seldom
• Working near or on heavy machinery: Seldom
• Working in high places: Seldom
• Exposed to fumes or airborne particles: Seldom
• Frequency of working in outdoor weather conditions: Seldom
• Work with electricity: Seldom
• Loud noise conditions: Seldom

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.