Specialist, Contracts & Grants - SOM Neurology Administration

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 65,000 - 100,000; Full time

Job summary

The University of Maryland, Baltimore School of Medicine seeks a Contracts and Grants Specialist in the Department of Neurology to manage contract and grant activities, budgeting, and compliance.

This role supports research administration across a spectrum of neurological disorders, coordinating with PI, sponsors, and subcontractors to ensure timely and accurate submissions and reporting.

Qualifications

• Bachelor's degree is required.
• Three (3) years of accounting, budget, contract, grant, or research administration experience.
• Additional related experience and formal education may substitute for the education or experience requirement.

Responsibilities

• Provides contract and grant preparation review and develops submission guidelines.
• Acts as point of contact with UMB, sponsor, and subcontractors to ensure milestones are met.
• Navigates the subcontract process through University systems and ensures compliance.
• Collaborates with PI and management to develop project plans and interpret policy.
• Reconciles budgets with sponsor approvals and forecasts expenditures.
• Prepares and reviews financial status reports and invoices; manages close-out procedures.
• Ensures results are completed and submitted to sponsor; assists in issue resolution.
• Advises PI on all financial transactions such as travel, purchasing, or subcontracting.
• Interprets and applies Federal, State, and sponsor guidelines.
• Reviews applications for funding and prepares grant and contract budgets in line with policy.
• Maintains training documents and ensures compliance with regulations.

Skills

Regulatory knowledge

Communication skills

Technology systems

Team collaboration

Education

Bachelor's degree

Job description

Job Description

The University of Maryland, Baltimore School of Medicine is seeking a Contracts and Grants Specialist to work in the Department of Neurology. The Department of Neurology provides evaluation, treatment, and care for patients suffering from a wide range of neurological disorders including stroke, epilepsy, multiple sclerosis, Parkinson’s disease, amyotrophic lateral sclerosis (ALS), and migraine. We provide care through our inpatient and consultative services, our designated Comprehensive Stroke Center, our Level 4 Epilepsy Center, our 22-bed Neuro-Critical Care Unit, and our busy outpatient practice. The Department also provides state-of-the-art rehabilitation services. A number of departmental faculty received grant funding from the National Institutes of Health and the Veteran’s Administration to study the role of genetics in stroke, epilepsy, and Parkinson’s disease, new brain imaging modalities in multiple sclerosis, biomarkers in multiple sclerosis, and neurodevelopmental disorders such as autism and intellectual disability. Many faculty are lead investigators in clinical trials to identify new therapeutic approaches for a broad range of neurological disorders.

Job Description

The University of Maryland, Baltimore School of Medicine is seeking a Contracts and Grants Specialist to work in the Department of Neurology. The Department of Neurology provides evaluation, treatment, and care for patients suffering from a wide range of neurological disorders including stroke, epilepsy, multiple sclerosis, Parkinson’s disease, amyotrophic lateral sclerosis (ALS), and migraine. We provide care through our inpatient and consultative services, our designated Comprehensive Stroke Center, our Level 4 Epilepsy Center, our 22-bed Neuro-Critical Care Unit, and our busy outpatient practice. The Department also provides state-of-the-art rehabilitation services. A number of departmental faculty received grant funding from the National Institutes of Health and the Veteran’s Administration to study the role of genetics in stroke, epilepsy, and Parkinson’s disease, new brain imaging modalities in multiple sclerosis, biomarkers in multiple sclerosis, and neurodevelopmental disorders such as autism and intellectual disability. Many faculty are lead investigators in clinical trials to identify new therapeutic approaches for a broad range of neurological disorders.

Responsibilities

• Provides contract and grant preparation review to understand requirements for the application process. Prepares guidelines for the submission. Provides the groundwork for the application required documents. Works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Reviews application forms, contract templates, correspondence and selected agreements for appropriate presentation of compliance information. Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application.


• Acts as point of contact and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration.


• Navigates the Subcontract process through University systems, and provides groundwork to partners to ensure partnership is in compliance with University standards.


• Collaborates with principal investigator (PI) and management to develop project plan by interpreting policy and procedure.


• Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances.


• Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout.


• Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed.


• Acts as point of contact and advised PI on all financial transactions, such as travel, purchasing, or subcontracting.


• Interprets and applies Federal, State, and sponsors guidelines and requirements.


• Reviews applications for funding and process. Prepares grant and contract budget and application in line with University and federal policy.


• Maintains and tracks required training documents and ensures all parties are in compliance with regulations. ' Performs other duties as assigned.

Qualifications

Minimum Qualifications:

Education: Bachelor's degree.

Experience: Three (3) years of accounting, budget, contract, grant, or research administration experience.

Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job may be substituted for the education or experience requirement.

Knowledge, Skills, Abilities

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

About Us

The University of Maryland, Baltimore (UMB) is Maryland’s public health, law, and human services university. Six professional schools and the interdisciplinary Graduate School confer the majority of health care, human services, and law professional degrees in Maryland each year. Our goal is to support the University’s mission of education, research, clinical care, and public service by amplifying UMB’s voice as a thought and action leader, and to enhance goodwill in the communities and people with whom we engage. UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [e-mail]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information. UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Regular and contractual employee are eligible for a comprehensive benefits package

About The Team

The University of Maryland School of Medicine (SOM) was chartered in 1807 as the first public medical school in the United States. It continues today as one of the fastest growing, top-tier biomedical research enterprises in the world. SOM is dedicated to providing excellence in biomedical education, basic and clinical research, quality patient care and service to improve the health of the citizens of Maryland and beyond.