Specialist

Focus School Software LLC; Daytona Beach (FL); On-site; USD 48,000 - 55,000; Full time

Job summary

Focus School Software LLC is seeking a finance-focused Administrative/Non-Instructional staff member for School Way Café in Daytona Beach. The role centers on financial reporting, purchasing, and support for district budgeting and DoE reimbursements.

Responsibilities include preparing district summaries, reconciling bank statements, coordinating with the finance team, and ensuring accurate reporting to the Department of Education. Flexibility for occasional evenings or weekends may be required.

Qualifications

• High School diploma or GED; Bachelor’s preferred.
• Two years of bookkeeping or office experience.
• Valid Florida Driver’s License; able to obtain Florida license within 30 days if from another state.
• Ability to operate school board vehicles when assigned.

Responsibilities

• Maintain and monitor the financial reporting program for school sites.
• Prepare district summaries and maintain reports for finance.
• Work with the finance department to transfer funds and reconcile statements.
• Prepare annual agreements for NSLP/SFSP and submit to the DoE.

Skills

Typing & IT systems

Communication

Organization

Independence

Confidentiality

Lesson planning

Customer service

CNP regulations

Education

High school diploma/GED

Bachelor’s degree preferred

Job description

Category OTHER PROFESSIONAL STAFF – NONADMINISTRATIVE/NONINSTRUCTIONAL

Classification 02-Administrative/Non-Instruct

Posting Number D3700326

Date Posted 10/05/2026

Closing Date 12/18/2026

Job Description

POSITION GOAL

To provide professional and technical assistance to the activities of School Way Café in the areas of financial reporting, purchasing and maintenance

PERFORMANCE RESPONSIBILITIES

• 1. *Maintain and monitor the financial reporting program from school sites.
• 2. Maintain and monitor Websmarrtt, mylunchmoney, catering, and commissions’ deposits.
• 3. Prepare Mylunchmoney and Websmartt reports and submit to finance
• 4. *Prepare district summaries; request generation of and maintain computer runs and summary reports.
• 5. *Work with the finance department to transfer funds to School Way Café from bank and reconcile bank statements to balance reports.
• 6. *Implement, monitor, change funds for all school sites.
• 7. *Train district personnel as designated, including requirements for student nutrition services financial reporting.
• 8. Consolidate and develop meal counts and FASSP reports and submit for claim
• 9. *Control financial reporting to the Department of Education (DoE), submit reimbursement claims and monitor accuracy of reimbursement received.
• 10. *Prepare the annual agreement for NSLP and SFSP and submit to the Department of Education, compiling the necessary school site information and all supporting documentation.
• 11. *Work with management information services and outside company personnel during implementation and expansion of central office function of the computerized cash register system and financial reporting system to ensure accuracy.
• 12. *Monitor central office functions and pertinent financial reporting.
• 13. *Manage agreements with other agencies and submit invoices for payment to the schools of record and maintain payment records.
• 14. *Control maintenance function for food service equipment, prioritizing and routing all requests to the maintenance department.
• 15. *Order, coordinate and monitor delivery and installation of all new equipment with vendors, maintenance department and schools.
• 16. *Work with the purchasing department to assist with the bid specifications for food service applications.
• 17. *Assist with bid tabulations and awards.
• 18. *Prepare and distribute all purchasing and reporting memoranda to managers.
• 19. *Monitor vendor compliance with bid specifications.
• 20. *Prepare requisitions and purchase orders for the department as designated.
• 21. *Monitor and manage purchasing cards used by the department.
• 22. *Order, receive, and distribute small wares to each cafeteria
• 23. *Order, receive and arrange installation and payment of large equipment and maintain inventory for large equipment.
• 24. *Assist in developing procedures and records for school operations to establish stands of compliance and performance.
• 25. *Assist in preparing budget and financial statements
• 26. *Participate in the activities for the District Emergency Response Team as designated
• 27. *Monitor refrigeration monitoring system and coordinate emergency response
• 28. *Must be able to work flexible hours and an occasional evening or weekend
• 29. *Perform other related duties as assigned by the Director, School Way Café.

*Denotes essential job function/ADA

Position Summary

Position Code: 370203006

School/Site: SWC - Olson Dr. District

Hours: 8 hours

Months: 12 months

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS

• High School diploma, G.E.D. or equivalent, Bachelor’s degree preferred
• Two (2) years training or office experience in bookkeeping
• Possess a valid Florida Driver’s License; if a holder of any other valid US state-issued Driver’s License, agree to acquire a Florida Driver’s License within thirty (30) days of employment, except in a case where accommodation is required
• Must be able to operate school board vehicles, when assigned, in accordance with operational procedures and School Board Policy 505

REQUIRED SKILLS

• Ability to type and use computer systems including word processing, spreadsheets and data retrieval systems
• Strong written, verbal, mathematical and reasoning skills and ability to communicate with diverse individuals and groups
• Ability to organize and prioritize work loads
• Ability to function productively with a minimum of supervision
• Ability to exercise sound judgment in handling of sensitive or confidential material and information
• Ability to prepare lesson plans and instruct others
• Strong customer service orientation
• Ability to understand laws, policies and procedures relating to the Child and Nutrition Program (CNP)

REPORTS TO Director, School Way Cafe

SUPERVISES Support staff as assigned

Salary Info

$48,015 to $55,103

Summary

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