Special Projects Coordinator-Fire

Southfield, City of (MI); Southfield (MI); On-site; USD 17,000 - 25,000; Part time

Job summary

City of Southfield seeks a part-time, non-career Administrative Clerk to support the Fire Prevention Bureau. Responsibilities include confidential secretarial tasks, handling public inquiries, permit status, scheduling, and preparing informational materials related to fire prevention.

Requirements include a high school diploma and at least one year in an office setting, strong organization, and the ability to work under deadlines in a paramilitary environment.

Qualifications

• Proficiency with Microsoft Office Suite.
• Strong organization and multi-tasking capabilities.
• Public service orientation and effective written communication.

Responsibilities

• Perform confidential administrative secretarial duties for the Fire Marshal.
• Handle phones, public inquiries, permit status, scheduling, and citizen requests.
• Prepare materials for events and create notices for fire prevention and code compliance.

Skills

Microsoft Office

Organization skills

Public service orientation

Written communication

Problem-solving

Education

High school diploma or equivalent

Tools

BS&A software

Job description

This is a part-time, non-career position of up to 29 hours per week with no benefits.

Responsibilities

• Perform a variety of confidential and administrative secretarial duties on behalf of the Fire Marshal. Maintain strict confidentiality in handling code enforcement, plan review, and other sensitive Fire Prevention Bureau matters.
• Communicate plans, policies, and procedures to staff and the public. Perform clerical and administrative work including answering phones, receiving the public, and following up on citizen requests for service, permit status, inspection scheduling, and complaints.
• Develop and prepare materials for events, presentations, meetings, and more; develop informational materials such as newsletters, notices, media releases, and flyers related to fire prevention and code compliance.
• Maintain permit files, inspection records, and Fire Prevention Bureau files; perform annual audits of files.
• Create and edit various types of department correspondence, including permit and inspection notices; receive, process, and distribute mail.
• Track and complete required forms related to plan review submissions, permit applications, and inspection scheduling.
• Assist with coordination between contractors, applicants, and the Fire Marshal's office on plan review and permitting matters.
• Other duties as assigned.

Requirements

• Must be a high school graduate or equivalent, with one (1) year of experience working in an office setting with a focus on clerical or administrative tasks.
• Significant problem-solving and organizational skills necessary to simultaneously handle a variety of projects, independently follow established procedures, and work well under deadline pressure.
• Proficient in using Microsoft Suite Software; knowledge of database and spreadsheet applications preferred (BS&A software experience a plus).
• Good communication skills and public service orientation; ability to work effectively in a paramilitary environment; excellent written skills.
• Working knowledge of the principles and practices of modern public or fire administration desirable.
• Must successfully complete (or have previously completed) the secretarial skills battery, including but not limited to clerical knowledge, typing, business vocabulary, business math, and proofreading.
• Must possess a valid Michigan driver's license and a good driving record as determined by the City's Driving Standards.

City of Southfield Driving Standards link: City of Southfield

The selection process will include the completion of a City of Southfield application, a review of the applicant's qualifications, driving record and criminal history check, and an oral board interview. Each step of the selection process must be passed before the applicant will be considered for advancement to the next step. Applicants will be invited to further participate in the selection process based on the nature and extent of their related experience.