Special Projects Coordinator
CHILD ADVOCATES INC
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Benefits offered by this job
Job summary
Child Advocates Inc. in Houston, TX seeks a detail-oriented Special Projects Coordinator to plan and execute events such as Childspree, Holiday Party, Santa’s Wish List, YPC, the Special Needs Program, and Junior League activities while coordinating volunteers and community partners.
The role requires a Bachelor's degree, strong Microsoft Office skills, excellent organizational abilities, and the capacity to manage multiple priorities and deadlines; hybrid work after four months in office.
Qualifications
- Bachelor's degree required.
- Minimum 1 year of experience organizing and planning events/special activities.
- Experience coordinating volunteers and working with community partners.
- Proficient with Microsoft Outlook, PowerPoint, Excel and Word.
- Strong time management and organizational abilities.
- Excellent communication and customer service skills.
Responsibilities
- Plan and execute the organization's special events and community outreach initiatives.
- Coordinate volunteers, partners, and program activities for events.
- Manage budgets for events and programs.
- Oversee the Life Book and Junior League program activities and scheduling.
- Provide administrative support to the Community Outreach team.
Skills
Education
Tools
Job description
People always say, "Boy, you guys must see a lot of horrible stuff working in that capacity." The truth is - yeah, we do. But we see a lot of incredible stuff too. A lot of happy endings. A lot of big smiles. And it's that mix that makes us who we are - approximately 50 dedicated staff members and 500 volunteers committed to making a difference in the lives of abused children.
Our Culture
Many would call it a "team" environment, but we think it's more than that. The atmosphere at Child Advocates can best be described as a family. We laugh often, disagree every once in a while, and share ideas constantly, but we aren't afraid to roll up our sleeves when needed. We may not always see eye-to-eye, but that doesn't stop us from supporting each other. Most of all, we understand that each of our roles is critical to fulfilling our organization's mission.
Child Advocates, Inc. provides a competitive compensation and benefits package including:
Insurance: medical, prescription drug, dental, vision, life, disability (short-term & long-term)
Paid Leave: vacation, holiday and sick
401(k) Plan
Free Parking
Opportunity to positively contribute to the vital mission of breaking the cycle of child abuse and neglect
Child Advocates is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law. This policy applies to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.
Special Projects Coordinator
Houston, TX
131
1
Community Outreach
Community Outreach Director
CAI offices
Exempt
Child Advocates is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law. This policy applies to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.
The Special Projects Coordinator plans and executes Child Advocates’ special events and community outreach initiatives while coordinating volunteers, partners, and program activities. This role manages projects such as Childspree, the Holiday Party, Santa’s Wish List, Young Professionals for Children (YPC), the Special Needs Program, and Junior League programs, while providing administrative and database support to the Community Outreach team. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities and building positive relationships with volunteers and community partners.
- Organize and execute the organization’s special events, including but not limited to theChildspree, Holiday Party, Santa’s Wish List, and Junior League birthday parties.
- Coordinate the activities of the Young Professionals for Children (YPC) organization,including:
- Support the leadership in its efforts to increase the effectiveness and awareness of YPC amongHouston’s professional community.
- Attend meetings.
- Perform administrative duties like fielding phone calls and emails and processing memberships.
- Plan membership socials to foster program growth and member engagement; and,
- Develop and manage budget.
- Manage the Special Needs program from request to fulfilment; prepare and oversee the programbudget.
- Coordinate the Junior League Life Book Program, including:
- Foster the organization’s relationship with the Junior League Life Book Chairwoman.
- Plan and execute the Life Book Training Program.
- Schedule and manage case reading day, monthly meetings, and socials for the children.
- Serve as the liaison between Children Protective Services and the Junior League to select cases and obtain and prepare information for the Life Book Program volunteers.
- Review and edit Life Books.
- Provide administrative support to the Community Outreach Director as needed.
- Maintain Community Outreach and Special Projects database records in Raiser’s Edge; generatequeries and reports as needed.
- Administer background checks as required for any volunteers participating in special events orchildren’s activities and update volunteer records in Raiser’s Edge.
- Manage distribution of donated tickets to children served by the organization.
- Assist with Advocacy University (training and database management) as needed.
- Perform additional duties, as needed.
Work Experience
- Minimum of 1 year of experience organizing and planning events/special activities.
- Minimum of 1 year of experience communicating and interfacing with volunteers or providing information and assistance in a customer service-related field.
- Minimum 1 year of administrative experience including file management, data entry, and spreadsheet generation and maintenance.
Education
- Bachelor's degree required
- Proficient knowledge of Microsoft Outlook and PowerPoint and database management.
- Intermediate to advanced knowledge of Microsoft Excel and Word.
- Excellent time management and organizational skills.
- Demonstrated ability to communicate effectively with a diverse population including management, coworkers, volunteers, board members, donors, and organizational stakeholders.
- Demonstrated ability to effectively motivate and manage others.
- Demonstrated ability to provide excellent and consistent customer service.Demonstrated ability to contribute and succeed in a goal-oriented, team environment.
- Demonstrated ability to manage multiple tasks and competing deadlines and priorities.
- Proven aptitude for independent work towards task completion and goal achievement.
CAI employees model behaviors that promote effective teamwork within the organization and positive collaborations with external organizations and individuals, support organizational change; demonstrate innovation and a capacity to perform at or above the stated job requirements; demonstrate a high level of professionalism and judgment in business situations.
- Must be able to sit at a computer for extended periods of time.
- Must be able to lift up to 30 pounds.
- Must have valid Texas Driver's license and auto insurance and be able to drive personalvehicle to events and to pick up food or supplies for events and meetings.
- Must be able to work evenings and weekends as needed.
- Salary range between $47,000 to $50,000
- Medical, prescription drug, dental, vision, life, disability (short-term and long-term)insurance.
- Flexible spending account
- Vacation, holiday, and sick leave
- 401(k) Plan
- Hybrid position after 4 months in office
You may put in a request of a court appointed advocate for any child/children currently in the temporary managing conservatorship of Harris County DFPS.
find out more
To report child abuse, neglect or abandonment, contact the Texas Abuse and Neglect Hotline.
www.txabusehotline.org
1.800.252.5400
Learn more about our organization, upcoming events, and how to help abused and neglected children in our community.
Subscribe now
Child Advocates Inc.
3701 Kirby Drive, Suite 400
Houston, Texas 77098
713.529.1396 phone
713.529.1390 fax
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