Special Programs Secretary @ Maintenance and Support Services

THREE RIVERS/JOSEPHINE COUNTY SD; Grants Pass (OR); On-site; USD 53,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PERS retirement

Job summary

Three Rivers School District in Grants Pass, Oregon seeks a Special Programs Secretary for the Maintenance and Support Services department. The role provides full-spectrum administrative support and requires strong organization, independent work, and the ability to handle multiple demands.

Starting immediately, the position offers 8-hour days, five days a week, 260+ work days per year, with competitive benefits including medical, dental, vision, and PERS retirement. Fingerprinting is required.

Qualifications

• Two years of college coursework or an Associate's Degree.
• High School Diploma or GED required.
• Must be fingerprinted.

Responsibilities

• Provide administrative support to maintenance and support services.
• Invoicing, payables, budgeting reports, and revenue tracking.
• Calendar management, travel and room arrangements, and correspondence.
• High-volume data entry with confidentiality and accuracy.
• Prepare reports for ODE and federal agencies; meet deadlines.
• Coordinate bids, schedule contractor meetings, and bid awards.
• Manage time sheets and leave records; order supplies.
• Interact professionally with staff and community; resolve conflicts.

Skills

Administrative support

Data entry

Budget reporting

Calendar management

Communication

Education

Associate's Degree

High School Diploma or GED

Tools

Microsoft Office

District software

Job description

Special Programs Secretary @ Maintenance and Support Services

THREE RIVERS/JOSEPHINE COUNTY SD MAINTENANCE DEPT - Grants Pass, Oregon Open in Google Maps

Job Details

Job ID: 5950888
Application Deadline: Posted until filled
Posted: Oct 05, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

Date Posted:10/5/2026 internal 10/8/2026 external

Location:Maintenance Department

Hours per Day:8 Hours

Days per Week:5 Days

Days per Year:260 Days

Closing Date and Time:Open Until Filled

Compensation:$25.13 - $31.83 - New hires will be placed at Step 1 through 9dependenton prior contracted educational experience.Employees in qualifying positions will receive a comprehensive benefit package that includes medical, dental and vision and will receive contributions to their PERS retirement accounts.Salary schedules, work calendars, job descriptions and benefits can be found on our Website under the Human Resources Department.If you have questions prior to application please contact threerivershr @ threerivers.k12.or.us or call Human Resources at 541-862-3111.

BILINGUAL AND BILITERATE CANDIDATES ARE ENCOURAGED TO APPLY

JOB SUMMARY

SUMMARY: This position provides full spectrum administrative support to Maintenance and Support Services departments.

Must be highly organized, able to work independently, detail oriented, extremely flexible, gracious under pressure, and able to respond to conflicting demands.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Follows and maintains knowledge of all applicable District policy(ies) and procedures.
• Provides administrative support to maintenance and support services department staff including, but not limited to invoicing, payables, development and reporting on program budget, tracking, calendar management, travel and room arrangements and correspondence to staff and community members.
• Performs general office duties including answering multi-line phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
• Completes a high volume of computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Prepares regular and accurate reports for ODE and federal agencies, meeting all required deadines and recording revenue as appropriate.
• Coordinate acquiring bids and quotes, scheduling contractor meetings, receipt and award of bids and workflow with contractors.
• Manages special projects and events as assigned by Administrator.
• Processes district travel requests, purchase orders and check requests.
• Maintains time sheet information and leave slips electronically and in printed form.
• Inventories and orders supplies and equipment.
• Interacts thoughtfully and courteously with staff, administrators, and local businesses and resolves conflict in a professional manner.

Requirements:

Two (2) years of college coursework or Associate's Degree (May be waived pending successful performance on skills test administered by the District)

High School Diploma or GED required

Person filling this position will have to be fingerprinted

CONTACT:

Human Resource Department

Three Rivers School District

P O Box 160

Murphy, OR 97533

541-862-3111 x5249

Three Rivers School District is an equal opportunity employer and educator. Three Rivers School District does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, religion, disability, or age in any educational programs, activities or employment. Three Rivers School District will provide reasonable accommodations for the application and interview process upon request and in accordance with the Americans with Disabilities Act of 1990. Persons having questions about equal opportunity and nondiscrimination should contact the Human Resources Office at the Three Rivers District Office at 541-862-3111.

Title IX Coordinator: Casey Alderson, 541-862-3111, 8550 New Hope Rd.

Position Type: Full Time
Salary: $25.13 to $31.83 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Contact Information

• Rob Saunders , Director
• SUPPORT SERVICES
• Phone: [phone]
• Email: [e-mail]