Special Populations Manager

ambercharterschools; United States; On-site; USD 85,000 - 110,000; Full time

Job summary

Amber Charter Schools seeks a Special Populations Manager at Kingsbridge Elementary School to ensure compliance for SWD, ELL/ENL, 504s, and Title I services. You’ll supervise student support staff, partner with families, and maintain systems that drive outcomes while staying in line with NYC DOE requirements.

You will coordinate IEP/504/ELL processes, track progress, prepare reports, and lead professional development on tiered interventions to support all learners.

Qualifications

• Bachelor's degree required.
• New York SWD certification required.
• 3 years in special education or compliance.
• Strong IEP, 504, ENL knowledge.
• Proficient with PowerSchool and reporting.

Responsibilities

• Serve as primary liaison for compliance matters.
• Ensure IEP/504/ELL services are delivered.
• Maintain compliance records and reporting.
• Lead staff training on compliance.
• Coordinate testing accommodations.

Skills

IEP coordination

504 planning

ELL/ENL programs

Data reporting

PowerSchool

Stakeholder communication

Team leadership

Education

Bachelor's degree

New York State certification in SWD

Tools

PowerSchool

Google Workspace

Microsoft Office

Job description

Our Commitment:

Amber Charter Schools understands specific groups are subject to marginalization. We believe these powerful groups should be centered in our community and are highly encouraged to apply. We are an Aff

Position Summary

The Special Populations Manager plays a vital role at Kingsbridge Elementary School. Reporting to the Principal, this leader serves as the primary point of contact for special populations compliance, including Students with Disabilities, English Language Learners, students with 504 plans, at-risk students, and Title I reading services. The Special Populations Manager supervises the school's student support staff, ensures every student receives the services and supports they are entitled to, partners with families, and maintains the systems that keep the school in compliance and drive successful outcomes for all learners.

Essential Responsibilities

Special Populations Compliance:

• Serves as the primary point of contact and NYC DOE CSE/external agency liaison for all compliance matters related to Students with Disabilities (SWD/IEP), English Language Learners (ELL/ENL), 504s, at-risk students, and Title I reading services, including attending IEP meetings and managing the school's 504 process.
• Ensures all students receive the mandated services in their IEPs, 504 plans, and ENL plans, and monitors providers' adherence to service schedules, timelines, and documentation requirements.
• Oversees ELL identification (HLQ, NYSITELL), annual NYSESLAT administration, and CR Part 154 service requirements for ELLs and former ELLs; maintains ELL tracking systems and submits all required ENL reporting on time.
• Maintains complete compliance records (evaluations, services, family communications, progress monitoring) and reports special population progress to school and network leadership.

Supervision & Intervention

• Coaches the ENL teacher(s), special education teachers/SETSS providers, reading/Title I interventionists, paraprofessionals, and supervises academic tutors: builds schedules, caseloads, and push-in/pull-out assignments; conducts check-ins and observations; and contributes to performance evaluations with the Principal.
• Onboards and trains support staff on compliance and documentation, reviews service logs to close gaps, and leads professional development on tiered intervention.
• Leads and monitors special populations programming, including ICT (Integrated Co-Teaching).
• Tracks student progress across RTI tiers, provides data to relevant teams, maintains special population rosters and trackers, and coordinates testing accommodations for all assessments (NYSTP, NYSESLAT, iReady, ARA, etc.).

Families & Behavioral Supports

• Serves as the primary liaison for families navigating special education, ELL services, and intervention, explaining referrals, evaluations, annual IEP/504 meetings, re-evaluations, and parental rights under IDEA.
• Facilitates parent workshops and required ELL family meetings, and coordinates translation and interpretation.
• Reviews disciplinary actions involving students with disabilities, coordinates and participates in manifestation determination reviews (MDRs), and oversees FBAs and BIPs.

School Operations & General Responsibilities

• Serves on the campus instructional leadership team; supports arrival, dismissal, lunch, and recess supervision; contributes to extended learning (e.g., tutoring, summer programming); and supports network reporting and Shared Support Team (SST) initiatives as needed.
• Perform other duties as assigned.

Minimum Experience and Qualifications:

• Bachelor's degree
• New York State certification in Students with Disabilities
• 3 years of experience in special education, compliance coordination, or student services in a K-12 school setting
• Working knowledge of IEP, Section 504, ENL/ELL (CR Part 154), and RTI requirements, including maintaining compliance documentation and reporting to external agencies
• Strong proficiency with student information systems (e.g., PowerSchool), assessment platforms (e.g., iReady and Google Suite / Microsoft Office.
• Ability to communicate clearly with diverse constituencies, including administrators, teachers, families, and external agencies
• Completion and clearance of pre-employment Fingerp