Special Events Manager

Synergy Services; Kansas City (MO); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with employer match

Paid vacation and holidays

Sick days and personal holidays

Job summary

Synergy Services seeks a Special Events Manager to lead the design and execution of major fundraising events within the Fund Development program.

The role includes managing budgets, coordinating committees, securing underwriting and sponsorships, and ensuring successful day-of operations for events such as Art Soup, Kindest Kansas Citian, Quiz For A Cause, and Stand Up For Synergy.

Qualifications

• Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Experience in fundraising or event management preferred.
• Must have valid driver's license.

Responsibilities

• Plan and execute annual special events and fundraisers.
• Manage event budgets, timelines, and logistics.
• Coordinate committees, sponsorships, and vendor contracts.
• Collaborate with Development & Marketing on communications and materials.

Skills

Event planning

Budget management

Sponsorships

Staff coordination

Education

Bachelor's degree

Tools

WP6.0

Windows

Microsoft Word

Excel

Access

Job description

If you're looking to do truly life-changing work, consider joining our team! Synergy Services employs compassionate individuals committed to strengthening people, families, and our community through prevention, crisis care, shelter, counseling, advocacy, and education. Before you apply, take a few minutes to visit our Employment Page to explore all of our current opportunities, watch our recruitment video, and get a feel for the culture, mission, and people that make Synergy Services such a rewarding place to work: https://www.synergyservices.org/about-us/employment/

Position: Special Events Manager

Program: Fund Development

Status: Full-Time, Exempt

Description: This position coordinates the design and implementation of the agency’s special events including Art Soup, Kindest Kansas Citian, Quiz For A Cause and Stand Up For Synergy fundraisers. This position has responsibility of managing a revenue and expense budget, meeting fundraising expectations, event logistics and other resource generating activities as assigned. This position also works closely with Synergy’s Resiliency Board. Assists on other agency events as needed.

Essential Duties and Responsibilities

Manages the design and implementation of the agency’s special events including Art Soup, Kindest Kansas Citian, Quiz For A Cause and Stand Up For Synergy fundraisers. Has overall responsibility for specified Special Events, including achieving or exceeding the projected budgeted amount. Responsibilities include but are not limited to recruiting a working committee, working closely with event committee chair and the agency’s development committee, establishing timelines, tasks and budget. Designs, implements, secures and tracks corporate underwriting and sponsorships, securing in-kind donations. Responsible for all day-of activities, including run-of-show, event setup, script, forms, packets, notebooks, table place cards, and vendor agreements and activities.

For all assigned events, coordinate with the VP of Development and Marketing, and collaborate with Marketing Manager on establishing event theme, website content, event marketing schedule, printing, mailing, event program, invitation, presentations, video production. Collaborate with Development & Data Coordinator on Donor Database needs and tracking.

This position has overall responsibility to ensure proper fiscal responsibility in handling cash donations, auction/raffle donations day/night of assigned events to ensure protocols are in place to get monies to Synergy’s Finance Department.

Coordinate the donor stewardship plan for all post-event attendees & communications.

For all assigned events, maintains accurate records, and evaluates each aspect of the respective fundraisers from year to year. This position also participates in the recruitment and leadership of Synergy's Resiliency Board. Manages their annual calendar, meeting agendas, event planning, and volunteer hours. Attends luncheons, tours, meetings and special events as requested. Performs other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Certificates, Licenses, Registrations

The employee in this position must have a valid Drivers license.

Other Skills and Abilities

The employee must have the ability to use computer software, including WP6.0, Windows, and Microsoft Word, Excel and Access.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Additional Requirements

Must be at least 20 years of age, pass a background check and Family Care Safety Registry screening, fingerprint screen, and drug screen.

Non-Discrimination

Synergy Services is an EEO employer. We firmly support the principle and philosophy of equal employment for all individuals, regardless of age, race/ethnicity, religious creed, ancestry, color, sex, disability (including pregnancy), national origin, marital status, political belief, sexual orientation, gender identity, gender expression, genetic testing and screening information, covered veteran status or any other protected category pursuant to applicable federal, state or local laws.

Benefits

All full-time positions are eligible for generous benefit package including medical, dental, vision, life and disability insurance, paid vacation and holidays, sick days and personal holidays and a 401K Plan with Employer Match. Some regular part-time positions are eligible for partial benefits.

Synergy Services is committed to fostering, cultivating, and preserving a culture of belonging and representation. We feel our staff, interns, and volunteers are among our most valuable assets. We embrace and encourage the differences in life experiences, knowledge, self-expression and unique capabilities that our staff, interns and volunteers bring to their work at Synergy. These aspects strengthen our agency, community, and our work with clients.