Special Events Coordinator - Arts & Culture Venue

The Shed; New York (NY); On-site; USD 52,000 - 78,000; Full time

Job summary

The Shed seeks a Special Events Associate to plan, execute, and manage internal events, with a focus on internal events and coordination for external rental and development activities. The role requires close communication across departments and meticulous attention to detail.

The ideal candidate brings event planning experience, client management familiarity in New York City's events landscape, and a proactive, collaborative approach to nonprofit cultural programming.

Qualifications

• Bachelor’s Degree required.
• One to two years relevant experience in administrative support and/or event coordination, preferably in an arts institution or gallery.
• Excellent organizational, oral, written, analytical, interpersonal, and communication skills with meticulous attention to detail.
• Diplomatic and culturally astute; adept at conflict resolution.
• Creative thinker, adaptable to a fast-paced, collaborative environment.
• Experience with Tessitura is a plus.

Responsibilities

• Support the Director in long-term planning of internal events and opening events, on-site and off-site.
• Plan, execute, and manage ongoing internal events and membership events under guidance.
• Coordinate logistics including load-in/load-out, vendor walkthroughs, and signage, liaising with production.
• Maintain the Special Events database (Tessitura, Artifax) and calendar to avoid conflicts.
• Manage guest lists, invitations, RSVPs, and post-event follow-ups.
• Support Rental Program and coordinate with rental clients; respond to inquiries and conduct walk-throughs.

Skills

Administrative support

Event coordination

Budgeting

Vendor coordination

Excel

Google Suite

Tessitura

Artifax

Zkipster

Communication skills

Education

Bachelor’s Degree

Tools

Tessitura

Artifax

Zkipster

Job description

The Shed seeks a Special Events Associate to plan, execute, and manage internal events, with a focus on internal events and coordination for external rental and development activities. The role requires close communication across departments and meticulous attention to detail.

The ideal candidate brings event planning experience, client management familiarity in New York City's events landscape, and a proactive, collaborative approach to nonprofit cultural programming.