Special Events Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 24,000 - 34,000; Full time

Job summary

The University of Utah is seeking a Special Events Parking Coordinator to manage day-to-day event parking operations on campus. You will handle online requests, emails, and phone inquiries, and coordinate with multiple departments to ensure smooth transportation logistics for events.

Responsibilities include staffing scheduling, data entry, reporting, onboarding/offboarding of staff, and upholding university policies.

Qualifications

• Three years related parking enforcement experience or equivalency (education substitute: 1 year for 2 years).
• Valid Utah driver’s license required.
• Background check may be required.

Responsibilities

• Serve as the primary point of contact for day-to-day event parking and transportation operations, including online requests, emails and phone.
• Prepare, organize, and maintain interdepartmental work orders.
• Record, monitor, and verify data in information systems.
• Schedule front-line staff in support of event parking.
• Prepare special reports as needed by department or university administration.
• Assist with onboarding and offboarding of Special Event staff.
• Collaborate with departments to ensure policy compliance.
• Perform other duties as assigned by manager.

Skills

Parking enforcement

Communication

Job description

M-F (8:30am – 5:00pm w/ half hour lunch) Weekends, Holidays, and Major events

VP Area

VP Area President

Department

Department 00450 - Commuter Services - Operations

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $21/hr

Close Date

Close Date 10/06/2026

Job Summary

Coordinates daily Special Events Parking efforts, processes Online requests forms, emails, and collaborates with other divisions with work orders. Acts as the main point of contact for event parking needs. Collaborates with direct supervisor(s) and other departmental leadership.

Responsibilities

1. Serve as the primary point of contact to day to day event parking and transportation operations. Including online requests, emails and phone.
2. Prepare, organize, and maintain interdepartmental work orders.
3. Records, monitors, and verifies required data and information into information systems.
4. Scheduling for front line staff in support of event parking.
5. Prepares special reports when needed by either department or university administration.
6. Assist with onboarding and offboarding of Special Event staff.
7. Interdepartmental collaboration to ensure University & Commuter Services policy and Procedures are being met.
8. Other duties as assigned by manager.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Three years related parking enforcement experience, or equivalency (one year of education can be substituted for two years of related work experience); a valid Utah’s Driver’s License; and demonstrated human relation and effective communication skills required.
Must be able to pass a background review.
This position has no responsibility for providing care to patients.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Attention to detail and problem solving ability.
• Ability to multitask and prioritize in a fast paced environment.
• Knowledge of Campus parking lots and buildings

Type

Special Instructions Summary

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Required fields are indicated with an asterisk (*).

• * Do you have three years of related parking enforcement experience or equivalency?
  • Yes
  • No

Required Documents

• Resume

Optional Documents

• Cover Letter
• Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
• Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]