Special Events - College Aide

Cityofnewyork; New York (NY); On-site; USD 21,000 - 28,000; Part time

Job summary

The Office of Special Events of the City of New York seeks a College Aide to provide administrative, operational and technical support. You will assist with databases, tracking systems, and program documentation, including Excel, Word and PowerPoint tasks. You may help with applications, event records, and digital content updates.

This role offers exposure to NYC government operations, event coordination, and data visualization projects while supporting Citywide events and initiatives.

Qualifications

• Matriculation at an accredited college or graduate school.
• Enrollment must continue in college or graduate school.
• Experience with data management and basic IT concepts is a plus.

Responsibilities

• Maintain office databases and tracking systems.
• Organize inspection reports and event documents.
• Prepare and update Excel spreadsheets, Word docs, and PowerPoint presentations.
• Conduct research and assist with administrative and special projects.
• Support program administration and digital content updates.

Skills

Detail-oriented

Administrative support

Data entry

Education

Matriculation at an accredited college or graduate school

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

The Office of Special Events

The Division of Sidewalk & Inspection Management (SIM) is responsible for maintaining 12,750 miles of sidewalk and more than 185,000 corners throughout New York City. The Office of Special Events oversees the coordination of all public events on behalf of the New York City Department of Transportation. The Office of Special Events Our mission involves strategic planning, development, and analysis to minimize the impact of these events on the city's infrastructure, public spaces, facilities, and transportation while showcasing New York City as the preeminent destination for events.

The Office of Special Events oversees the coordination of public events on behalf of the New York City Department of Transportation. The Office of Special Events works collaboratively with internal DOT units, City agencies, event organizers, and other stakeholders to support the safe and successful operation of events throughout the five boroughs. The office is responsible for strategic planning, coordination, analysis, and operational support to minimize impacts to the City's transportation network, infrastructure, public spaces, and ongoing construction activities.

College Aide

The Office of Special Events is seeking a motivated and detailed-oriented College Aide to provide administrative, operational and technical support for the office's programs and daily functions. The selected candidate will assist with maintaining office databases, tracking systems, spreadsheets, electronic records, and program documentation. Responsibilities may include data entry and analysis; organizing inspection reports and event-related documentation; preparing and updating Microsoft Excel spreadsheets, Word documents, and PowerPoint presentations; conducting research; and assisting with general administrative and special projects.

The College Aide will also provide support for Office of Special Events programs, including the Citywide Banner Program, ceremonial street co-namings, film and production requests, and special event operations. Duties may include reviewing and organizing applications and supporting documentation, maintaining accurate program records, tracking assignments and requests, and assisting staff with project follow-up.

The candidate may also assist with maintaining and updating Office of Special Events website and other digital content. Responsibilities may include updating webpage content, links, documents, forms, images, and program information; reviewing webpages for outdated or inaccurate information; and assisting with the organization and presentation of public-facing digital resources. The candidate may also assist with mapping, data visualization and other technology-based projects that support event planning and office operations. The selected candidate may also assist with mapping, data visualization, and other technology-based projects that support event planning and office operations.

This position provides an opportunity to gain hands-on experience in New York City government operations, public event coordination, program administration, data management, digital communications, and special projects.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including bu