Special Event & Program Assistant

City of Lakewood (WA); Lakewood (WA); On-site; USD 21,000 - 34,000; Part time

Job summary

The City of Lakewood (WA) is seeking staff to support weekend recreation programs, including logistics for events, setup and teardown, and participant supervision at Fort Steilacoom Park and City facilities. The role involves coordinating schedules, assisting instructors, promoting activities, and maintaining records.

Responsibilities include planning youth programs, leading activities, ensuring safety, and assisting with recruitment of staff and volunteers.

Qualifications

• High school diploma or equivalent and one year community recreation program experience.

Responsibilities

• Assist in scheduling, planning and implementing recreation programs in community events, specialized recreation, athletics, aquatics and after school/summer programs.
• Plan and organize a youth recreation program including arts, physical activities and classes.
• Lead groups in activities and provide on-site supervision and instruction to participants.
• Provide information to instructors and participants regarding schedules and registration requirements.
• Promote recreation activities and deliver promotional materials.
• Monitor and evaluate programs and complete evaluations.
• Coordinate with City staff on scheduling and facility use.
• Maintain records and write periodic program reports.
• Prepare facilities and set up equipment for classes and events.
• Perform custodial tasks and ensure safety during activities.
• Transport participants as required and maintain attendance and incident reports.
• May supervise part-time/seasonal staff and volunteers and assist in recruitment.

Skills

Event coordination

Public interaction

Youth programs leadership

First aid basics

Education

High school diploma or equivalent

Job description

Position is primarily on the weekends, 16 hours per week, with both a fixed schedule, and extended hours on special event days. The position provides special event support to include logistics related to signage placement, setting up tables/chairs per plan, supporting parking, marking vendor stalls, managing public and vendor access, and delivering supplies to various program stations as well as trash pick up, event tear-down and clean up.

Most work occurs at Fort Steilacoom Park, however the position may help manage storage and signage placement across the city.

• Assist in scheduling, planning and implementing recreation programs in the areas of community events, specialized recreation, athletics, aquatics, after school/summer playground programs and general programs.
• Plan, organize and coordinate a community recreation program for youth which includes cultural arts, physical activities, and special interest classes and programs.
• Lead groups in a variety of recreational activities, educational programs and projects such as arts and crafts, field trips, and sports; provide on-site supervision and instruction to participants.
• Provide information to recreation program instructors and participants regarding program schedules; explain registration requirements to the general public.
• Assist in promoting recreation activities in the community; deliver promotional materials to schools and other agencies throughout the city.
• Assist in monitoring and evaluating recreation programs; ensure the evaluation process for recreation programs is completed.
• Communicate with other City personnel to coordinate scheduling, facility use and related program arrangements.
• Maintain a variety of records and write periodic program reports.
• Maintain program equipment in good working order; ensure facility and grounds are kept neat, clean and litter free.
• Prepare recreational facilities for use; ensure that appropriate equipment is available for classes and events; set up and take down tables, other furniture and equipment.
• Perform routine custodial work such as sweeping, mopping, cleaning hard surfaces and wiping up spills.
• Monitor recreational activities; ensure activities are safe and appropriate.
• Transport program participants in a safe and efficient manner according to City policy.
• Maintain attendance reports, activity logs, incident/accident reports and related records.
• May supervise part-time, seasonal and/or volunteer recreation staff and oversee special interest instructors.
• Assist in the recruitment and selection of staff.
• Order program materials and supplies.
• Operate office equipment including computers, copiers, fax machines and telephones to perform administrative tasks.
• Provide first aid in case of minor injury.

Any combination equivalent to: high school graduation and one year community based recreation program experience.

LICENSES AND/OR CERTIFICATIONS

Must be at least 18 years old and possess a valid Washington State driver's license with a satisfactory driving record. First aid/CPR certification required within six months of hire.

KNOWLEDGE OF:

• General rules, practices and terminology of recreational activities.
• Requirements of maintaining a recreational facility in a safe, clean and orderly condition.
• Proper methods of setting up and storing furniture, equipment, materials and supplies.
• Methods, equipment and materials used in general custodial work.
• Oral and written communications.
• Interpersonal skills using tact, patience, courtesy and respect.
• Diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the community's citizens.
• Current child development theory and practices.
• Operations, services and activities of a comprehensive municipal recreation program.
• Principles and practices of recreation program development and implementation.
• Principles, methods and techniques of instruction.
• Methods and techniques of planning, organizing, and supervising recreation activities.
• A wide variety of recreation facilities, including daily operations and equipment.
• Record keeping techniques.
• Modern office procedures, methods and equipment including computers and software.

ABILITY TO:

• Develop, coordinate and direct varied activities involved in a community recreation program.
• Plan and organize work.
• Plan and supervise the work of Recreation Assistants and volunteers.
• Establish and maintain effective working relationships with staff, user populations, parents, and instructors.
• Establish and maintain safe recreational environments.
• Communicate effectively with staff and the general public about the City's recreation program.
• Work with people of all ages.
• Lead a variety of youth recreational activities.
• Perform custodial and light maintenance duties.
• Respond effectively to emergency situations and apply basic first aid.
• Work evenings, weekends, holidays and special events as required.

ENVIRONMENT:

Work is performed in an office environment; an indoor/outdoor recreational environment subject to noise, distractions, seasonal heat and adverse weather conditions; and travel from site to site.

PHYSICAL ABILITIES:

Physical agility and stamina; lifting, walking and overall physical movement; carrying, pushing or pulling; moderate lifting up to 50 pounds; seeing to read program materials; hearing and speaking to exchange information with others.