Special Event Associate

KrocQuincy; Chicago, Northern (IL, KY); Hybrid; USD 23,000 - 27,000; Full time

Job summary

The Salvation Army in Chicago is seeking a Special Events Set-up Associate to manage logistics for our events. You will set up and break down venues, coordinate with vendors, and ensure safety and cleanliness of sites.

The role requires attention to detail and the ability to work under pressure, both independently and with a team. Ideal candidates are physically fit, experienced in fast-paced environments, and committed to the mission of The Salvation Army.

Qualifications

• High school diploma or equivalent.
• Basic understanding of event logistics and setup procedures is beneficial.
• Familiarity with safety guidelines and regulations.

Responsibilities

• Assemble, set up and break down event equipment (stages, tables, chairs, decorations, lighting).
• Coordinate with event coordinators to understand event details.
• Ensure setup tasks are completed on time and to the event planner's specifications.
• Maintain a clean and safe environment before, during and after use; report damages.
• Assist with loading and unloading event materials and equipment.
• Follow safety guidelines to protect staff and attendees.
• Direct attendees in case of emergencies.
• Perform minor repairs on event equipment when needed.
• Assist in inventory management of event materials.

Skills

Physical stamina

Attention to detail

Time management

Problem-solving

Communication

Safety awareness

Teamwork

Adaptability

Manual dexterity

Reliability

Customer service

Mission alignment

Education

High school diploma or equivalent

Job description

JOB TITLE: Special Events Set-up Associate

PEOPLE MANAGER: No

FLSA STATUS: Non-Exempt

PAY GRADE: 201

PAY RANGE: $17.00-19.44

WHO WE ARE

At The Salvation Army, we are dedicated to Doing the Most Good. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors

KROC CENTER CHICAGO VISION: Kroc Center Chicago is a community center where families, individuals and relationships thrive in the name of Jesus.

JOB SUMMARY

Special Events Setup Associate to help manage the logistics of our events. The responsibilities include setting up and breaking down event venues, ensuring all event elements are in place, coordinating with event vendors, and ensuring the safety and cleanliness of the event site. Our ideal candidates are detail-oriented, physically fit, and able to work efficiently under pressure. They should have experience working in fast-paced environments and be able to work both independently and as part of a team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Areas of responsibility include but are not limited to the following:

• Assemble, set up and break down event equipment such as stages, tables, chairs decorations and lighting.
• Coordinate with event coordinators to understand event details and requirements.
• Ensure all setup tasks are completed on time and to the specification of the event planner
• Maintain a clean and safe environment before during and after use and report any damages as needed
• Assist with loading and unloading event materials and equipment
• Follow all safety guidelines to ensure the safety of staff and event attendees.
• Help direct event attendees in case of an emergency
• Perform minor repairs on event equipment as needed
• Assist in inventory management and control or event materials and equipment.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES

Education: High school diploma or equivalent

Experience: Basic understanding of event logistics and setup procedures is beneficials. Familiarity with safety guideline and regulations.

Skills/Abilities:

• Physical stamina and strength: Ability to lift and move heavy equipment and materials.
• Attention to detail: Ensuring all elements of the event setup are correctly placed and functioning.
• Time management: Completing tasks efficiently within tight deadlines.
• Problem-solving: Addressing any issues that arise during setup or breakdown.
• Communication: Effectively coordinating with team members and event coordinators.
• Safety awareness: Understanding and following safety protocols to prevent accidents.
• Abilities:
• Teamwork: Working collaboratively with other crew members to achieve common goals.
• Adaptability: Adjusting to changing event requirements and environments.
• Manual dexterity: Handling tools and equipment with precision.
• Reliability: Being dependable and punctual for all scheduled shifts.
• Customer service: Interacting politely and professionally with event attendees and clients.
• A willingness to promote the mission of The Salvation Army.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• Heavy lifting: Frequently lifting and moving heavy equipment, furniture, and materials as needed.
• Standing and walking: Long periods of standing and walking, often on uneven surfaces.
• Bending and stooping: Regularly bending, stooping, and reaching to set up and dismantle event elements.
• Climbing: Occasionally climbing ladders to hang decorations or set up lighting.
• Manual dexterity: Handling tools and equipment with precision.
• Endurance: Working long hours, sometimes in adverse weather conditions.
• Pushing and pulling: Moving carts and equipment to and from event locations.

COMPETENCIES

• Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors.
• Resolve conflicts in a positive manner.
• Treat staff, clients, and visitors with courtesy.
• Respect others’ property and person.
• Use professional and appropriate communication to and about co-workers, supervisors and subordinates.
• Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind.

PERFORMANCE MEASURES

This individual will be evaluated on how effectively the outcomes of this position are achieved as well as the timeliness, accuracy, and completeness of accomplishing assigned goals.

Additional Information

DOING THE MOST GOOD

Do you want to use your skills and talents to make a lasting difference in the world ? The Salvation Army is the fourth largest charity in the United States and is an international organization based on Biblical principles created to help people in need . We are mission-driven, diverse, collaborative, and focused on positive results for people. Join us in making a difference.

The Salvation Army offers a competitive benefit package for eligible employees which may include the following medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies .

In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please contact the Human Resources department.

The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.