Special Education Evaluation Coordinator

The Community Group; Massachusetts; On-site; USD 70,000 - 95,000; Full time

Job summary

Community Day Charter Public School (CDCPS) seeks a Special Education Evaluation Coordinator to coordinate high-quality evaluations for students with special education needs. You will prepare reports, interpret assessment data, and support IEP/504 teams with goals and services based on evaluation findings.

Reporting to the Assistant Director of Special Education, this role requires collaboration with leadership and families, compliance with IDEA and state regulations, and a focus on

Qualifications

• Bachelor's Degree required; Master's Degree preferred.
• Massachusetts DESE Moderate Disabilities license in PreK-8 is required.

Responsibilities

• Coordinate high-quality academic evaluations following standardized procedures.
• Prepare evaluation reports communicating strengths, needs, and educational implications.
• Support IEP/504 teams with goals, accommodations, and services informed by evaluation data.
• Participate in eligibility determinations and related student support meetings.
• Provide guidance on evaluation data interpretation for instructional planning.

Skills

Assessment administration

Collaboration

Verbal & written communication

Education

Bachelor's degree

Master's degree preferred

Job description

Community Day Charter Public School (CDCPS) is a nationally acclaimed free public charter school and one of the first charter schools established in Massachusetts. Serving approximately 1,200 students in grades pre-kindergarten through 8 across multiple campuses in Lawrence, Massachusetts, CDCPS is committed to delivering a rigorous, student-centered academic program that supports students’ social, emotional, and holistic development. Our success is grounded in strong relationships, personalized support, social-emotional learning, and high academic expectations. CDCPS is recognized for strong student outcomes, with its Upper School ranked among the top charter middle schools in Massachusetts and in the top 25% of all Massachusetts middle schools by U.S. News & World Report (2024).

Job Summary

The Special Education Evaluation Coordinator partners with school leadership, special education staff, teachers, and families to coordinate high-quality academic evaluations and support students' academic and special education needs. Reporting to the Assistant Director of Special Education, this role serves as a specialized assessment and compliance resource responsible for conducting academic evaluations, interpreting assessment data, supporting eligibility and Individualized Education Program (IEP) processes, and coordinating related special education services and documentation in accordance with applicable requirements.

Essential Duties and Responsibilities

Instructional and Assessment Responsibilities

• Administer academic assessments in accordance with standardized testing procedures and established protocols to ensure valid, reliable, and compliant evaluation results.
• Conduct comprehensive academic evaluations as part of initial, reevaluation, and eligibility determination processes.
• Prepare clear and comprehensive evaluation reports that communicate student strengths, needs, and educational implications.
• Support multidisciplinary teams in interpreting evaluation findings and understanding their impact on student learning and educational programming.
• Collaborate with IEP and Section 504 teams to develop individualized educational plans, goals, accommodations, modifications, and services that align with evaluation findings.
• Participate in eligibility, IEP, Section 504, and other student support meetings, as appropriate, to support the development of goals, accommodations, modifications, services, and intervention plans informed by evaluation data.
• Serve as a learning specialist representative on Student Support Teams (SSTs), supporting student observations, reviewing findings, and providing recommendations for academic and instructional support.
• Provide evidence-based recommendations to teachers and school teams regarding instructional strategies, interventions, and student supports.
• Facilitate or support IEP meetings, as needed, including the presentation of evaluation findings and recommendations.

Compliance, Case Management and Program Support

• Coordinate and maintain accurate records for upcoming, in-process, and completed evaluations, ensuring adherence to applicable federal, state, and CDCPS timelines and requirements.
• Ensure evaluation reports and supporting documentation meet requirements under the Individuals with Disabilities Education Act (IDEA), Section 504, Massachusetts regulations, and CDCPS procedures.
• Coordinate Related Service Only (RSO) IEP processes for the Early Learning Center, including supporting initial evaluations and eligibility processes, annual and triennial reviews, collaboration with related service providers, and completion and maintenance of required IEP documentation.
• Collaborate with special education leadership and operations staff to maintain IEP file reviews, documentation accuracy, and audit readiness.
• Contribute to continuous improvement efforts related to special education processes, evaluation practices, and service delivery.
• Deliver training and guidance to staff on interpreting academic evaluation results and using assessment findings to inform instruction and student support.

Family and Community Engagement

• Communicate evaluation findings and recommendations to families and school teams in a clear, respectful, and accessible manner.
• Participate in parent-teacher conferences, IEP meetings, and other family-facing meetings to discuss student progress and support needs.
• Attend two annual school Open Houses (Fall and Mid-Year) to foster family engagement and awareness of student support services.

Other Responsibilities

• Perform other duties consistent with the scope and responsibilities of the position, as assigned by the supervisor.

Qualifications

• Uphold a passionate belief in CDCPS' mission, values, and educational model.
• Bachelor's Degree required, Master's Degree preferred.
• Hold a valid Massachusetts Department of Elementary and Secondary Education Moderate Disabilities Teaching License in PreK-8 is required.
• Previous experience working with school-aged children is strongly preferred.
• Ability to adhere to strict testing protocols and standardized administration procedures ensuring the validity and reliability of assessment results.
• Ability to demonstrate skills in collaborative planning and problem-solving.
• Ability to demonstrate excellent verbal and written communication skills.
• Ability to demonstrate flexibility, patience, and a sense of humor.
• Ability to demonstrate knowledge of and experience with implementing developmentally appropriate strategies.

Work Environment

This position requires regular onsite work and travel between CDCPS campus locations. The Special Education Evaluator/Learning Specialist works in a dynamic school environment and is expected to maintain a visible presence throughout school campuses and other student-centered settings. Physical demands include the ability to move throughout school facilities for extended periods, including navigating stairs and outdoor areas, standing and walking for significant portions of the workday, and communicating effectively with students, families, staff, and community partners in person, by phone, and electronically. The position may occasionally require lifting and moving of up to 50 pounds. Evening and occasional weekend attendance at school events, meetings, or activities may be required. Reasonable accommodations will be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

Compensation Statement

At Community Day Charter Public School, we are committed to equitable and transparent compensation practices that reflect our values and mission. Compensation for this position is based on our established salary bands and guidelines. Our compensation practices are regularly reviewed to ensure fairness, consistency, and compliance with the Massachusetts Pay Transparency Act.

EEO Statement / Commitment to Diversity

Community Day Charter Public School is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

E-Verify Notice

Community Day Charter Public School participates in the E-Verify program to determine the immigration and work-eligibility status of prospective employees. Please refer to the Notice of E-Verify Participation and the Right to Work documents for more information.