Special Education Administrative Assistant — School Support

Northview Public Schools Special Education; Grand Rapids (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

Northview Public Schools Building Administrative Assistant in the Office of Special Education in Grand Rapids, MI, provides essential clerical support to the director and department, ensuring daily operations run smoothly. The role covers front-desk duties, data entry in MIPSE, scheduling, document preparation, and coordination with parents and transportation needs for students with disabilities.

Candidates should have a high school diploma plus administrative experience and strong

Qualifications

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Experience as administrative assistant or in a similar role.
• Proficient with MIPSE, our special education software.
• Proficient with Microsoft Office, Google, and related software.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and confidentiality.
• Ability to handle multiple tasks and prioritize.
• Familiarity with basic office equipment.

Responsibilities

• Greet and assist visitors, answer calls, and respond to emails.
• Maintain a tidy and organized office environment.
• Manage office supplies and inventory.
• Organize and maintain files and data entry; prepare reports.
• Participate in regular MIPSE user groups and support IEPs/evaluations.
• Coordinate appointments and calendar management for executives.
• Draft and edit documents; communicate updates in MIPSE to the Director.
• Coordinate with parents regarding documentation and records.
• Coordinate special transportation needs for students with disabilities.

Skills

Administrative support

Organization

Time management

Communication

Confidentiality

Education

High school diploma

Associate's degree or relevant certification

Tools

MIPSE

Microsoft Office

Google Suite

Job description

Northview Public Schools Building Administrative Assistant in the Office of Special Education in Grand Rapids, MI, provides essential clerical support to the director and department, ensuring daily operations run smoothly. The role covers front-desk duties, data entry in MIPSE, scheduling, document preparation, and coordination with parents and transportation needs for students with disabilities.

Candidates should have a high school diploma plus administrative experience and strong