Special Education Administrative Assistant (9-Month)

GILBERT PUBLIC SCHOOLS; Gilbert (AZ); On-site; USD 22,000 - 29,000; Part time

Job summary

Gilbert Public Schools seeks an Office Assistant - Special Education to provide clerical support to special education staff, maintain IEP files and calendars, prepare reports, and assist professionals with daily office duties.

The role supports speech pathologists, psychologists, and teachers, handling routine communications, record-keeping, and calendar management. Must have a High School diploma and a valid Fingerprint Clearance Card for Arizona. Position is 4 hours daily for 9 months.

Qualifications

• High School diploma or equivalent.
• Experience in related job is desirable.
• Must possess a valid Arizona DPS Level One IVP Fingerprint Clearance Card while employed.

Responsibilities

• Assists the speech pathologist, for the purpose of typing reports; sending notices of meeting and making reminder calls to parents; preparing materials; and organizing files and filing.
• Completes duties as assigned by the psychologist, special education teachers, and speech pathologists for the purpose of disseminating quarterly reports; sending for special education records for transfer students and managing the schedule of the Child Study Team.
• Maintains a variety of files, documents and/or records for the purpose of documenting and/or providing reliable information.
• Maintains master calendar for the purpose of ensuring the IEP and MET campus meetings; sending meeting notices.
• Performs record keeping and clerical functions for the purpose of supporting assigned special education staff.
• Prepares written materials for the purpose of documenting events, providing and/or requesting information.
• Researches discrepancies of information and/or documentation for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Responds to inquiries from students, staff, and the public for the purpose of providing information and/or directions as requested.
• Supports assigned special education personnel for the purpose of providing assistance with their administrative functions.

Education

High School diploma or equivalent

Job description

Gilbert Public Schools seeks an Office Assistant - Special Education to provide clerical support to special education staff, maintain IEP files and calendars, prepare reports, and assist professionals with daily office duties.

The role supports speech pathologists, psychologists, and teachers, handling routine communications, record-keeping, and calendar management. Must have a High School diploma and a valid Fingerprint Clearance Card for Arizona. Position is 4 hours daily for 9 months.