Special Assistant to the Director

Prince George's County Public Schools; Upper Marlboro (MD); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Paid Leave

Retirement Benefits

Job summary

Prince George's County Government is seeking an Executive Administrative Aide (Special Assistant to the Director) to provide high-level executive, administrative, operational, and project management support to the Director of the Office of Community Relations. This confidential role coordinates initiatives, departmental operations, and community engagement efforts from the Director’s Office.

The Office of Community Relations serves as a bridge between government and residents, ensuring

Qualifications

• Associate's Degree in Business Administration or Secretarial Science.
• Experience at Administrative Aide IV level equal to the length of the probationary period.
• Three years of senior level secretarial/administrative experience which involved working with the public, office management and operational details, and staff supervision.

Responsibilities

• Analyzes, interprets, and reports research findings to support executive decision-making and departmental operations.
• Conducts independent research on issues raised by employees, governmental officials, community stakeholders, and the public and prepares summaries, findings, and recommendations as appropriate.
• Assists in preparing organizational charts, plans, forms, reports, and related administrative data.
• Drafts memoranda, letters, correspondence, briefing materials, and other documents for the signature of the County Executive, Director, and other leadership staff.
• Reviews correspondence and written materials to ensure they are accurate, error-free, professionally prepared, responsive to identified concerns, and consistent with applicable County administrative procedures, including Administrative Procedure 190.
• Manages and prioritizes the Director's calendar; confirms and schedules appointments, meetings, and engagements as applicable.
• Schedules conference rooms, promptly notifies meeting participants, prepares meeting materials, and arranges catering and other logistical requirements when necessary.
• Delivers telephone messages and other urgent communications promptly, clearly, and concisely.
• Serves as a knowledgeable resource regarding the programs, services, and operations of the Office of Community Relations and appropriately refers inquiries to the responsible OCR staff member or external agency.
• Resolves routine constituent and caller inquiries independently when possible, using knowledge of OCR programs and County services to provide accurate information and eliminate unnecessary referrals to other staff.
• Maintains the Director's and OCR's files in an orderly manner and ensures that filing and document management are completed accurately and timely.
• Purges office files in accordance with the approved County records retention schedule and applicable records management requirements.
• Utilizes automated office equipment, electronic systems, and other technology in conjunction with assigned duties and responsibilities.
• Provides executive administrative support for strategic initiatives, special projects, and departmental priorities assigned by the Director.
• Coordinates and monitors assignments, action items, and projects on behalf of the Director to ensure timely completion and follow-up.
• Maintains confidential executive records, correspondence, and sensitive information with discretion and professionalism.
• Performs other executive administrative and strategic support functions necessary to facilitate the effective operation of the Office of Community Relations.

Skills

Administrative support

Calendar management

Research & reporting

Education

Associate's Degree in Business Administration or Secretarial Science

Tools

Microsoft Office Suite

Records management

Job description

Come join our team!
Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Nature and Variety of Work

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

About The Position

The Executive Administrative Aide, serving under the working title of Special Assistant to the Director, provides high-level executive, administrative, operational, and project management support to the Director of the Office of Community Relations. This confidential position serves as an extension of the Director’s Office, ensuring the efficient coordination of executive initiatives, departmental operations, strategic priorities, and community engagement efforts.

About The Agency

The Office of Community Relations ensures that County residents connect with government resources, agencies and personnel. Our responsibility is to serve as a bridge between government and its people. We do so by using data driven analysis and input received from constituents. We are dedicated to a world class service delivery model and ensuring Prince George’s County residents know that they can count on the Office of Community Relations to be highly visible, accessible and accountable.

Examples of Work

• Analyzes, interprets, and reports research findings and recommendations, both orally and in writing, to support executive decision-making and departmental operations.
• Conducts independent research on issues raised by employees, governmental officials, community stakeholders, and the public and prepares summaries, findings, and recommendations as appropriate.
• Assists in preparing organizational charts, plans, forms, reports, and related administrative data.
• Drafts memoranda, letters, correspondence, briefing materials, and other documents for the signature of the County Executive, Director, and other leadership staff.
• Reviews correspondence and written materials to ensure they are accurate, error-free, professionally prepared, responsive to identified concerns, and consistent with applicable County administrative procedures, including Administrative Procedure 190.
• Manages and prioritizes the Director's calendar; confirms and schedules appointments, meetings, and engagements as applicable.
• Schedules conference rooms, promptly notifies meeting participants, prepares meeting materials, and arranges catering and other logistical requirements when necessary.
• Delivers telephone messages and other urgent communications promptly, clearly, and concisely.
• Serves as a knowledgeable resource regarding the programs, services, and operations of the Office of Community Relations and appropriately refers inquiries to the responsible OCR staff member or external agency.
• Resolves routine constituent and caller inquiries independently when possible, using knowledge of OCR programs and County services to provide accurate information and eliminate unnecessary referrals to other staff.
• Maintains the Director's and OCR's files in an orderly manner and ensures that filing and document management are completed accurately and timely.
• Purges office files in accordance with the approved County records retention schedule and applicable records management requirements.
• Utilizes automated office equipment, electronic systems, and other technology in conjunction with assigned duties and responsibilities.
• Provides executive administrative support for strategic initiatives, special projects, and departmental priorities assigned by the Director.
• Coordinates and monitors assignments, action items, and projects on behalf of the Director to ensure timely completion and follow-up.
• Maintains confidential executive records, correspondence, and sensitive information with discretion and professionalism.
• Performs other executive administrative and strategic support functions necessary to facilitate the effective operation of the Office of Community Relations.

Qualifications

Minimum qualifications:

• Associate's Degree from an accredited college or university in Business Administration or Secretarial Science.
• Must have experience at the Administrative Aide IV level equal to the length of the probationary period.

OR

• Three (3) years of senior level secretarial/administrative experience which involved working with the public, office management and operational details, and staff supervision.

Any equivalent combination of relevant training, education and experience may also be considered.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Salary Range Transparency: The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates: October 15-22, 2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location: 1301 McCormick Drive, 3rd Floor, Suite B-085, Largo, MD 20774

Conditions of Employment

• Be willing to work in office and travel to attend events and visit meeting sites during and after hours.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace

General Plan Information

The Prince George’s County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).

Employee Benefits

• Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
• Group Term Life Insurance
• Long & Short-Term Disability
• Flexible Spending Accounts
  • Dependent Care Assistance Program
  • Health Care Flexible Spending Account
• Paid Leave (Annual, Personal, & Sick)
• 13 Paid Holidays
• Retirement Benefits
  • Defined Benefit Pension Plan
    • Employer Contribution Rate-11.71%
  • Supplemental Pension Plan
    • Employee Contribution Rate (Pre-Tax)-3.48%
  • 457(b)
  • 403(b)
• Employee Discounts
• Employee Assistance Program
• Voluntary Benefits
  • Critical Illness
  • Whole Life Insurance
  • Accident Insurance
  • Legal Services

For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits