Special Assistant

City of New York; Manhattan (KS); Presencial; USD 60 000 - 85 000; Tempo integral

Resumo da oferta

The City of New York is seeking a Special Assistant to support the Commissioner and the Mayor’s Office for International Affairs. The role manages scheduling, front-desk operations, and cross-team coordination to ensure smooth daily operations.

Ideal candidates have a Bachelor’s degree, at least three years in administrative support, strong communication, and discretion with confidential information. Multilingual abilities are valued in this diverse city environment.

Qualificações

• Requires a Bachelor's Degree and 3+ years in administrative support.
• Experience coordinating meetings, schedules, and front desk operations.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills are essential.

Responsabilidades

• Provide scheduling support for the Commissioner, coordinating calendar requests and logistics.
• Staff the front desk, answer calls, greet visitors, and respond to inquiries.
• Provide administrative support across teams, including correspondence and recordkeeping.
• Coordinate meeting logistics, prepare materials, and track follow-up items.
• Assist with planning diplomatic engagements, public events, and internal meetings.
• Support daily office operations and coordinate with City agencies and external partners.

Conhecimentos

Organizational skills

Time-management

Communication skills

Discretion

Collaborative

Multilingual

Formação académica

Bachelor's Degree

Ferramentas

Microsoft Office

AirTable

Calendar management tools

Descrição da oferta de emprego

The Agency You’ll Join:

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With:

The Mayor’s Office for International Affairs connects New York City to the world by building partnerships with the international community, including the United Nations, foreign governments, consulates, trade missions, and global city networks. As home to one of the world’s largest immigrant populations and the headquarters of the United Nations, New York City is uniquely positioned to serve as a global center for solidarity, collaboration, and problem-solving. The Office advances the City’s priorities through international cooperation and city diplomacy, strengthening relationships between international partners, City agencies, and local communities. Through diplomatic engagement and global partnerships, the Office works to elevate the voices and diversity of New Yorkers while ensuring that global cooperation delivers tangible benefits for working people across the five boroughs.

The Problems You’ll Solve:

The Special Assistant supports the Commissioner and the Mayor’s Office of International Affairs’ teams by providing scheduling, administrative, and operational support. Working across the Office, the Special Assistant helps coordinate meetings and engagements, manages front desk operations, and ensures the smooth day-to-day functioning of the Office.

Specifically, the Special Assistant will:

• Provide scheduling support for the Commissioner, including managing calendar requests, coordinating meetings, and arranging logistics.
• Staff the front desk, answer and direct incoming phone calls, greet visitors, and respond to general inquiries.
• Provide administrative support across all teams, including correspondence, document preparation, recordkeeping, and scheduling.
• Coordinate meeting logistics, prepare materials, and track follow-up items.
• Assist with the planning and coordination of diplomatic engagements, public events, and internal meetings.
• Support daily office operations and coordinate with City agencies, diplomatic missions, and external partners as needed.

About You:

• You have strong organizational and time-management skills, with the ability to support multiple teams and manage competing priorities.
• You have excellent written and verbal communication skills, including professional phone etiquette and visitor relations.
• You are proficient in Microsoft Office, AirTable, and calendar management tools.
• You have strong attention to detail, discretion, and the ability to handle confidential information.
• You have a collaborative, proactive, and service-oriented approach to supporting office-wide operations.

Minimum Required Qualifications:

• Bachelor's Degree required.
• 3+ years of experience in administrative support, office operations, or a related field; or an equivalent combination of education and experience.

Additional Information

In addition to the resume, a cover letter is required to apply.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above.

Preferred Skills

• You are multilingual, with the ability to engage effectively with international partners and New York City’s diverse immigrant communities.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of the interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.