Speaker Coodinator

WeAreAspire; New York (NY); Remote; USD 50,000 - 55,000; Full time

Job summary

WeAreAspire is seeking a highly organized Speaker Coordinator to manage speaker logistics for events in a fast-paced tech-focused organization. This role involves coordinating with speakers, managing onboarding, and ensuring successful event execution. Ideal candidates will have strong communication skills and experience in event coordination, with a passion for client service.

Benefits

Medical Insurance

Vision Insurance

Qualifications

• 2+ years of experience in event or conference coordination preferred.
• Strong written and verbal communication skills.

Responsibilities

• Manage speaker onboarding and logistics for events.
• Serve as primary liaison for speakers regarding contracts and travel.
• Collaborate with internal teams to enhance event experiences.

Skills

Organizational Skills

Communication

Attention to Detail

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Office

Adobe Software

Job description

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This range is provided by WeAreAspire. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $80,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from WeAreAspire

Associate Vice President - Events and Media

Location: US - East Coast (Remote)

Compensation: $50k-$55k Base + Bonus

We are working with a fast-growing technology-focused events organization within the financial services sector that convenes key market participants through digital and in-person conferences, networking events, and membership programs. They are seeking a highly organized Speaker Coordinator to support speaker management, ensure event readiness, and collaborate with internal teams and external participants to deliver outstanding events.

Key Responsibilities:

• Manage speaker onboarding, including collection of bios, photos, agreements, presentation materials, and logistical needs.
• Serve as the primary liaison for speakers, handling contracts, honorarium fees, travel, and accommodation support.
• Collaborate with the event producer to research and implement new technology solutions for enhancing the speaker and attendee experience.
• Support the speaker invite process, maintain databases, and manage updates for web content and marketing materials.
• Proofread marketing communications for accuracy regarding speaker profiles and branding.
• Manage onsite logistics at national and international events to ensure professional and timely execution of speaker sessions.
• Assist with the setup and configuration of online conference and meeting platforms as needed.

Internal Collaboration:

• Provide regular updates to the Event Producer regarding speaker progress and preparations.
• Work closely with marketing to ensure speakers are accurately represented in event promotions.
• Coordinate with the investor relations team on VIP speaker outreach.
• Liaise directly with speakers to ensure preparation and communicate key event details and deadlines.
• Support speakers with arranging prep calls and any special requests, including travel assistance.
• Coordinate with contractors and vendors to fulfill event specifications.

Ideal Candidate Profile:

• 2+ years of experience in a professional, corporate environment (event or conference coordination experience preferred).
• Strong written and verbal communication skills with a high level of editorial accuracy.
• Ability to work across time zones and cultures.
• Ability to multitask and perform under tight deadlines.
• Comfortable acting both proactively and reactively to live event demands.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); Adobe software knowledge is a plus.
• Willingness and ability to travel internationally.

This is a great opportunity for someone passionate about event coordination, client service, and working in a fast-paced environment tied to the finance industry. If you're interested in learning more, please get in touch!

We Are Aspire is acting as an Employment Agency in relation to this vacancy.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service

• Industries

  Events Services and Financial Services

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Inferred from the description for this job

Medical insurance

Vision insurance

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