Speaker Coodinator

WeAreAspire; New York (NY); Remote; USD 50,000 - 55,000; Full time

Job summary

Join a dynamic and fast-growing events organization focused on technology in the financial services sector. As a Speaker Coordinator, you'll play a crucial role in managing speaker logistics, ensuring smooth event execution, and collaborating with various teams to enhance the overall experience for both speakers and attendees. This is an exciting opportunity for someone passionate about event coordination and client service, offering a chance to work in a fast-paced environment where your contributions will directly impact the success of high-profile events. If you're ready to take on this challenge, we want to hear from you!

Qualifications

• 2+ years of experience in event or conference coordination.
• Strong written and verbal communication skills with editorial accuracy.
• Ability to multitask and perform under tight deadlines.

Responsibilities

• Manage speaker onboarding and logistics for events.
• Serve as primary liaison for speakers, handling contracts and travel.
• Coordinate with marketing and event producers for speaker promotions.

Skills

Event Coordination

Communication Skills

Organizational Skills

Microsoft Office Suite

Attention to Detail

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Software

Job description

Position: Speaker Coordinator

Location: US - East Coast (Remote)

Compensation: $50k-$55k Base + Bonus

We are working with a fast-growing technology-focused events organization within the financial services sector that convenes key market participants through digital and in-person conferences, networking events, and membership programs. They are seeking a highly organized Speaker Coordinator to support speaker management, ensure event readiness, and collaborate with internal teams and external participants to deliver outstanding events.

Key Responsibilities:

• Manage speaker onboarding, including collection of bios, photos, agreements, presentation materials, and logistical needs.
• Serve as the primary liaison for speakers, handling contracts, honorarium fees, travel, and accommodation support.
• Collaborate with the event producer to research and implement new technology solutions for enhancing the speaker and attendee experience.
• Support the speaker invite process, maintain databases, and manage updates for web content and marketing materials.
• Proofread marketing communications for accuracy regarding speaker profiles and branding.
• Manage onsite logistics at national and international events to ensure professional and timely execution of speaker sessions.
• Assist with the setup and configuration of online conference and meeting platforms as needed.

Internal Collaboration:

• Provide regular updates to the Event Producer regarding speaker progress and preparations.
• Work closely with marketing to ensure speakers are accurately represented in event promotions.
• Coordinate with the investor relations team on VIP speaker outreach.
• Liaise directly with speakers to ensure preparation and communicate key event details and deadlines.
• Support speakers with arranging prep calls and any special requests, including travel assistance.
• Coordinate with contractors and vendors to fulfill event specifications.

Ideal Candidate Profile:

• 2+ years of experience in a professional, corporate environment (event or conference coordination experience preferred).
• Strong written and verbal communication skills with a high level of editorial accuracy.
• Ability to work across time zones and cultures.
• Ability to multitask and perform under tight deadlines.
• Comfortable acting both proactively and reactively to live event demands.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); Adobe software knowledge is a plus.
• Willingness and ability to travel internationally.

This is a great opportunity for someone passionate about event coordination, client service, and working in a fast-paced environment tied to the finance industry. If you're interested in learning more, please get in touch!

We Are Aspire is acting as an Employment Agency in relation to this vacancy.