Space Planner

aletoinc; San Antonio (TX); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Pre-Tax Savings Accounts

Disability Insurance

Life Insurance

Paid Time Off

Retirement Plan

Professional Development

Job summary

Aleto Inc. is seeking a Space Planner at a Government Client site in San Antonio, TX to provide support for space planning, design, construction, closeout, and related analytical services across the asset lifecycle. The Space Planner will manage furniture projects and coordinate with contractors to ensure accurate space documentation.

The role requires strong organization, hands-on approach, and customer service orientation, with opportunities to grow within a federal-focused team.

Qualifications

• Bachelor’s degree in Architecture, Engineering, Interior Design, or Construction Management
• 7+ years related experience delivering architecture/engineering services
• Strong AutoCAD knowledge and ability to read construction docs

Responsibilities

• Conduct reviews of client space assignments to verify space utilization and identify opportunities for changes
• Assist with interior projects to contribute to the client’s brand and workplace strategy
• Coordinate with clients and vendors to ensure space documentation conforms to standards
• Document workflows and data
• Lead furniture programs and procurement advisory services
• Prepare and maintain As-Built Drawings and update XRef files in IWMS

Skills

Space planning

Project coordination

Client interaction

AutoCAD

Education

Bachelor’s degree in Architecture/Engineering/Interior Design/Construction Management

Tools

AutoCAD

Microsoft Office

Google Workspace

Job description

Job Title: Space Planner

Job Type: Full-Time

Location: Onsite, San Antonio, Texas

Salary Range: $110,000 - $120,000. DOE

Authorization Status: Mustbe Authorized toWork in the U.S.

Clearance Requirements: Must be eligible to pass andmaintaina Moderate Risk Public Trust Background Check (HSPD-12)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.

We are looking to hire motivated people who are excited to grow with us.You'llhave the potential to help improve processes and helpidentifysolutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.

Our Mission, Vision, and Purpose

• Aleto is committed to helping federal agencies improve theirworkspaces.
• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making.
• Our purpose is to enhance your workspaces with our innovations whilemaintainingyour trust with dependable, responsible, and high-quality service.

We workhand-in-handwith our partners, from start to finish, to ensurewe'reidentifyingand delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match.

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if theydon'tmeet 100% of the qualifications. We are committed to building an inclusive culture and encourage you to leap with confidence and apply--you may be exactly whowe'vebeen looking for!

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or veteran status.

What we are looking for

Aleto Inc. is seeking to hire a Space Planner at one of its Government Client sites in San Antonio, TX to provide support for space planning, design, construction, closeout, and related analytical services over the client's entire leased or owned asset lifecycle. The Space Planner will manage the organization and installation of furniture projects of varying sizes and complexity. The Space Planner must be highly organized, hands-on, and customerservice oriented. Additionally, we are looking for an assistant project manager who is comfortable working with general contractors, in the field or at the office.

Interview Process

If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as Microsoft Teams or by telephone. The entire interview process can average around 3 weeks from the time you are initially contacted to interview. After all candidates are interviewed, Aleto willnotify youof your application status.

If an offer is extended, the start date isdeterminedbased on factors such as availability and the amount of time it takes for the government's background clearance process (depending on the client).

Space Planner-Essential Job Duties

Duties include the following. Other duties may be assigned.

• Conduct reviews of all client space assignments to verify effective spaceutilizationandidentifythe requirements and opportunities for changes
• Assistwith the development of interior projects to contribute to the clients' brand and workplace innovation strategy
• Coordinate with other client personnel and external vendors/contractors to ensure space documentation and data isaccurate, conform to client’s design/software standards
• Document the work and data flow processes
• Responsible for various aspects of project planning to include design, construction, furniture, moves, and post-occupancy
• Leadgovernment agencyfurniture programs, including but not limited to procurement advisory services, furniture standards development, and ad hoc furniture project management
• Prepare andmaintainAs-Built Drawings to track all portfolio space verifying USF and Rentable Square Foot (RSF)
• Update the record drawings (XReffiles in IWMS) for all client space and drawing templates using AutoCAD software
• Perform regularly scheduled site walks tovalidateas-built information andidentifyany change to space configuration
• Develop evaluations of requests for space assignments,determinethe necessity for and urgency of requests,analyze personnel and equipment needs, anddeterminespace assignment and maximumutilization,possible reassignment, rearrangement, etc.
• Conduct design meetings with clients to review furniture specifications, space plans, and finish selections
• Participate in meetings asrequiredfor project coordination with Architecture, AV/IT, Construction,etc
• Negotiate with vendors on pricing where discrepancies or discounting structure looks incorrect
• Develop space/seating scenarios for restacks and reorganizations
• Track open items with dealer and client

ALETO JOB DUTIES

• Compliance with all Aleto processes, standards, and guidelines, includingutilizingthe employee and intranet platforms, clockinginand/or entering timeon a daily basis,submittingexpense reports, providing monthly progress reports, etc.
• Participate in recurring performance development meetings with your Aleto Team Lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and supportAleto'score values, vision, and culture.

SECONDARY JOB DUTIES

Duties include the following. Other duties may be assigned.

1. Accomplish all tasks appropriately assigned or requested.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilityrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION/EXPERIENCE

• Must have active HSPD-12 public trust credential
• U.S. Citizenship
• Bachelor’s degree in Architecture, Engineering,Interior Design, or Construction Management
• 7+yearsrelated experience in delivering Architecture or Engineering professional services, includingdemonstratedsuccess as the lead designer on several projects
• Expert knowledge of commercial and governmentoffice spaceplanning, including GSA space assignment policy and BOMA space standards
• Expert knowledge of AutoCAD to efficiently use and manipulate drawings
• Ability to read and understand construction documents and blueprints
• Ability to understand and apply OSHA and ADA requirements, and all building and safety codes

TECHNICAL SKILLS

• AutoCAD
• Proficientin Microsoft Office
• Proficient in Google Workspace
• Ability to learn new planning, drawing, design, and specification software
• Excellentwrittenand verbal communicationsskills,must be comfortable presenting to clients and executive personnel
• Ability to write clearly and informatively, editing work for spelling and grammar,varyingwriting style to meet needs

REQUIRED KNOWLEDGE/SKILLS

• Highly developed interpersonal and customer relationship management skills
• Professional demeanor, strong work ethic, discrete, resourceful, andabletomaintainconfidentiality
• Ability to communicate with a variety of people, both internal and external
• Ability to work collaboratively in a team environment
• Ability toinitiateand follow through on work independently
• Ability to work in a fast-paced environment
• Excellent time management and prioritization skills
• Strong multi-tasking abilities
• Ability to adapt to changing priorities
• Excellent organizational skills and attention to detail
• Ability to meet assigned deadlines
• Proven problem-solving skills with ability to analyze situations,identifyexisting or potential problems, and recommend solutions
• Proven risk management skills, both financial and programmatic
• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting
• Strong ethics and sound judgment
• Demonstrated ability to make important decisions under pressure
• Proven ability to develop andmaintainand positive team environment

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship.

Pay Cycle

Paydays are on the 10th and the 24th of each month.

• Medical Insurance

  Full-time employees are eligible to enroll inAleto’sAetna-sponsored health insurance plans. Aleto contributes $400 per month toward employee medical premiums, equal to 75% of the Employee Only premium for the HSA 3300 Base Plan.Employees may select from two HSA-eligible plans or a POS plan.

• Dental Insurance

  Aleto provides dental insurance coverage through the Aetna PPO 2000 plan. Aleto contributes 75% of the employee’s premium.

• Vision Insurance

  Aleto provides vision benefits coverage through the Aetna Preferred Vision.Aleto contributes 75% of the employee’s premium.

• Pre-Tax Savings Accounts

  Theoptionto enroll in an HSA or FSA depending onelectedmedical insurance coverage.

• Disability Insurance

  Company-paidshort-term and long-term disability insurance.

• Life Insurance

  Company-paid life insurance coverage.

• Paid Time Off

  Paid time off includes eleven federal holidays. Full-time employeesaccruePTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of40 hoursof paid sick leave per year.

• Retirement Plan

  Aleto offers full-time employees a 401(k) qualified retirement plan.

• Professional Development

  Professional Development is identified as job-related training which enables an employee to improve their performance, their development as a professional within the organization, and/or as a means ofretainingand developing key skills and competencies related to the demands of the job.

Environment and Physical Conditions

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability toobservedetails at a close range typically within a few feet of the observer. The employee interactsfrequentlywith other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchangeaccurateinformation in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or abilityrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.If you have questions or needadditionalassistance, please contact us at [e-mail]