Spa Receptionist

Viceroy Hotels and Resorts; Sun Valley (ID); On-site; USD 35,000 - 50,000; Full time

Job summary

Viceroy Hotels and Resorts is seeking a Spa Receptionist in Sun Valley, Idaho to provide exceptional service and support spa operations. As the first point of contact, you'll manage reservations, guest check-ins, and ensure a seamless spa experience.

Ideal candidates should have experience in luxury hospitality, excellent communication skills, and proficiency in spa software. The role promises a dynamic work environment in a luxury hotel setting.

Qualifications

• Previous experience in luxury hospitality, retail, spa, or front desk roles strongly preferred.
• Exceptional communication, interpersonal, and guest-service skills.
• Professional appearance and polished demeanor.

Responsibilities

• Welcome guests warmly, providing an attentive greeting upon arrival.
• Manage all spa bookings with accuracy.
• Anticipate guest needs and respond promptly.

Skills

Luxury hospitality experience

Exceptional communication skills

Proficiency in spa software

Interpersonal skills

Multitasking abilities

Tools

Book4Time

SpaSoft

Mindbody

Job description

Viceroy Hotels

Viceroy Hotels & Resorts offers a fresh take on hospitality, centered on the richness of experiences and cultural connection. A leader in modern luxury, Viceroy is committed to creating unique, immersive experiences that allow guests to craft unforgettable narratives rooted in the authenticity of each destination. Viceroy’s portfolio of hotels and resorts can be found in a diverse array of breathtaking and inspiring locations including Los Cabos, Santa Monica, Chicago, Riviera Maya, Kopaonik, Snowmass, Washington D.C., St. Lucia, and Portugal’s Algarve, with a forthcoming resort in Sun Valley, Idaho slated to open in summer 2026.

Location

The property offers 73 guest rooms and 12 single‑level penthouse residences, all with sweeping views of Idaho’s Rocky Mountains. Guests and owners will enjoy an elevated level of personalized service and an extensive amenity suite, including a 5,700‑square‑foot full‑service spa, a 1,500‑square‑foot fitness center, six treatment rooms, an indoor thermal pool, cold plunge, sauna, and steam rooms. A state‑of‑the‑art rooftop observatory and outdoor terrace bar will provide unobstructed access to the Central Idaho Dark Sky Reserve, the first designated preserve of its kind in the U.S. and one of only 12 globally.

Overview

Located at the southeast corner of Main Street and River Street East—the gateway to downtown Ketchum, Idaho—and just minutes from Bald Mountain’s River Run base, this exceptional property will debut as Sun Valley’s first luxury hotel and for‑sale residence offering. As part of the Viceroy team, you’ll help bring our signature experiential hospitality to one of North America’s most iconic, year‑round mountain destinations. The Spa Receptionist is the first point of contact for all spa guests and plays a key role in delivering an exceptional luxury experience. This role handles reservations, check‑ins, check‑outs, retail sales, and guest communication with grace, efficiency, and professionalism. The Spa Receptionist ensures a seamless and personalized spa journey while supporting overall spa operations.

Responsibilities

• Welcome guests warmly, providing an attentive and polished greeting upon arrival.
• Escort or direct guests through their spa journey, ensuring comfort and clarity.
• Anticipate guest needs and respond promptly to requests, preferences, and concerns.
• Provide knowledgeable recommendations on treatments, spa experiences, memberships, and retail products.
• Maintain a calm, luxurious atmosphere in the reception and retail areas.
• Manage all spa bookings, confirmations, modifications, and cancellations with accuracy.
• Maintain a deep understanding of treatment menu offerings, therapist specialties, and treatment durations.
• Optimize the schedule to maximize therapist productivity and guest satisfaction.
• Handle guest check‑ins and check‑outs efficiently, including payment processing and charges.
• Answer emails, calls, and inquiries promptly and professionally.
• Offer thoughtful product recommendations and assist guests in selecting retail items that suit their wellness needs.
• Ensure retail displays are immaculate, fully stocked, and visually appealing.
• Support monthly inventory counts, restocking, and reporting.
• Promote spa promotions, special packages, and seasonal experiences.
• Communicate guest information, preferences, or special requests to therapists and spa leadership.
• Maintain cleanliness and presentation of the front desk, retail area, and relaxation spaces.
• Assist with locker room or facility needs during peak times (as needed).
• Participate in daily briefings and contribute to a collaborative team environment.
• Handle sensitive guest information with confidentiality.
• Follow all cash‑handling policies and financial protocols.
• Maintain knowledge of spa safety procedures and emergency protocols.
• Ensure adherence to brand standards, SOPs, and service guidelines.

Qualifications

• Previous experience in luxury hospitality, retail, spa, front desk, or concierge roles strongly preferred.
• Exceptional communication, interpersonal, and guest‑service skills.
• Strong multitasking abilities and comfort working in a fast‑paced, serene environment.
• Proficiency in spa software/POS systems (e.g., Book4Time, SpaSoft, Mindbody, etc.).
• Professional appearance and polished demeanor.
• Flexible availability, including weekends and holidays.
• Warm, gracious, and naturally service‑oriented.
• Highly organized, detail‑focused, and proactive.
• Confident in recommending services and retail products.
• Able to remain calm, composed, and guest‑focused under pressure.
• Team player with a positive, solution‑oriented attitude.