Sourcing / Procurement / Purchasing Specialist (Contract Specialist I)

King County Sheriff's Office; Seattle (WA); Remote; USD 50,000 - 90,000; Full time

Job summary

Join a dynamic team at a forward-thinking organization as a Sourcing/Procurement Specialist. This exciting role involves managing procurement processes, developing scopes of work, and ensuring compliance with contract terms. The ideal candidate will possess strong communication and customer service skills, along with a solid understanding of competitive procurement and vendor management. Enjoy the flexibility of a primarily remote position while contributing to the operational needs of King County. If you're ready to bring your creativity and teamwork to the forefront, this opportunity is perfect for you.

Benefits

County issued laptop

Flexible work environment

Support for remote work

Union representation

Qualifications

• Knowledge of procurement processes and vendor management is essential.
• Strong communication and customer service skills are crucial.

Responsibilities

• Manage procurement processes including bidding requirements and contract terms.
• Facilitate negotiations and ensure compliance with regulations.

Skills

Competitive procurement knowledge

Contract law understanding

Vendor management

Strong communication skills

Interpersonal skills

Customer service skills

Time management

Ability to work with diverse backgrounds

Tools

Microsoft Suite (Word, Outlook, Excel)

Oracle EBS

Oracle procurement Cloud

SharePoint

MS Teams

Job description

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end in January 2026. If filled by a King County employee who has passed their initial probation, the TLT will be a Special Duty Assignment.

King County’s Finance and Business Operations Division, Procurement & Payables section, is seeking a Sourcing / Procurement / Purchasing Specialist (Contract Specialist I) on the Goods & Services team!

About Procurement & Payables: Our value stream begins with purposeful procurement planning, incorporates strategic sourcing, a streamlined solicitation process, and post-award metrics to ensure that our contracts are providing the quality, cost, delivery, and service we expect. We leverage people, process, and technology to achieve these outcomes. Our Goods and Services staff is responsible for procuring materials, supplies, equipment, and services in support of King County's operational needs.

We are looking for staff members who exhibit a strong sense of team-oriented camaraderie and who understand and wholly embrace the value and importance of providing outstanding customer service to both internal and external customers.

We need employees who aren't afraid to bring creative ideas and suggestions to the workplace and have a keen ability to establish and maintain effective relationships with their customers and co-workers.

Scope of Job Duties:

• Facilitate and manage multi-step procurement processes including; determine bidding requirements, selection criteria and general terms and conditions;
• Develop scope of work and technical specifications with clients;
• Prepare contract terms and conditions for execution. Ensure compliance with applicable policies and procedures;
• Hold evaluation meetings, interviews, proprietary meetings, and debriefs with consultants and County staff;
• Facilitate contract negotiations between County agencies & suppliers;
• Resolve disputes working with Prosecuting Attorney’s Office and Risk Management;
• Ensure compliance with applicable laws, regulations and contract terms and conditions; assist clients with post-award documentation;
• Update and manage standard documents used in the procurement process;
• Support strategic initiatives with Strategic Sourcing, Relationship Management, and Supplier Performance Management;

Minimum Qualifications:

• Knowledge of competitive procurement solicitations, contracting and vendor management;
• Basic understanding of contract law, regulations, procurement methods, industry principles and best practices;
• Knowledge of Microsoft Suite (Word, Outlook and Excel)
• Strong communication, interpersonal, writing and customer service skills;
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work;
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products;
• Ability to work with people from diverse backgrounds.

We would love it if you have:

• Public procurement experience;
• Experience performing solicitations such as ITBs (Invitation to Bid), RFP (Request for Proposals) and/or RFQ (Request for Qualifications) for establishing contracts;
• Oracle EBS and/or Oracle procurement Cloud;
• Experience with LEAN processes and principles;
• Experience with SharePoint, MS Teams and other collaborative online tools;

Position Information:

• Work Site Details:The work associated with this position will primarily be remote. In office requirements may change as required by King County business needs and for meetings/events.
• Location Requirement:Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule:This position is Exempt from the provisions of the Fair Labor Standards Act and therefore is not overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation: This position is represented by Teamsters 117.

Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work, remain available and responsive during scheduled work hours, and follow FBOD’s Hybrid and Remote Guidelines including on-camera participation during virtual video meetings. King County has a robust collection of tools and resources to support working remotely.

The Application/Selection Process:The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification. We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.

The selection process typically consists of a phone screen, video interview, and reference checking. For some positions, the process may also include skill testing, writing samples, or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:Michael Castro,Recruiter. Email: [e-mail]