Sourcing/Meeting Planner

travelhrportal; Illinois; On-site; USD 55,000 - 103,000; Full time

Job summary

Amex GBT is seeking a Sourcing and Meeting Manager in Illinois to guide clients through venue and meeting sourcing, communicate with partners, and handle end-to-end logistics for projects.

The role emphasizes client relationship building, negotiation, and program optimization, with travel up to 10% and a focus on delivering value and savings.

Qualifications

• 5+ years in meeting management or hotel procurement.
• Cvent experience; CMP designation preferred.
• Strong client relationships and travel readiness up to 10%.

Responsibilities

• Lead client calls to review meeting needs and exceed requirements.
• Negotiate pricing and package details with hotels and suppliers.
• Conduct RFPs to secure room blocks and logistical needs.
• Participate in re-negotiations or cancellations as needed.
• Maintain records, collaborate with accounting on billing and savings.
• Evaluate program impact and plan continuous improvement.
• Develop relationships with client teams, suppliers, and internal colleagues.
• Lead by example and assist with onboarding new team members.

Skills

Meeting management

Hotel procurement

Cvent

CMP designation

Domestic destinations

Microsoft Office

Active listening

Travel readiness

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

If you love building relationships and sharing your expertise with others, you may be the perfect Sourcing and Meeting Manager for our team. In this role, you’ll guide clients through the venue and meeting sourcing process, communicating with internal and external partners, and leading the logistics of your project from end-to-end.

What You’ll Do

• Lead client calls to review and understand their meeting needs and ensure programs exceed requirements
• Negotiate pricing and other package details with suppliers to support the client while meeting their savings and spend expectations
• Conduct RFPs with hotels and suppliers to secure room blocks and other logistical needs
• May participate in re-negotiations or cancellation negotiations as needed
• Maintain accurate records and files, collaborate with accounting to supervise billing, expenses, and savings negotiations
• Evaluate and supervise program impact and outcomes, build a plan for continuous improvement
• Proactively develop positive relationships with multiple members of the client team, suppliers, Amex GBT team and support departments
• Act as a leader by promoting a positive team environment and assisting with onboarding new colleagues as needed

What We’re Looking For

• 5+years in meeting management, hotel procurement or equivalent
• Cvent experience and CMP designation (preferred)
• Extensive knowledge of domestic destinations (international a plus)
• Proficient in Microsoft Office
• Excellent listening skills and passion for learning
• Proactive in understanding client needs and enacting change with a consultative approach
• Collaborative and passionate about building relationships
• Available to travel up to 10%

Location

Illinois, United States

The US national base salary range for this position is from

$55,300.00 - $102,700.00

The national range provided includes the base salary that Amex GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

Benefits at a glance

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family .

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

And much more!

A ll applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process.

For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement .