Sourcing Manager II

Maritz; Fenton (MO); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Parental leave

Job summary

Maritz in Missouri is seeking a senior Sourcing Lead for meetings, incentives, and events. You will develop and execute sourcing, negotiation, and contracting strategies, qualify hotels and destinations, manage RFPs, and maintain records to meet client requirements. The role requires strong negotiation, budgeting, and relationship skills, plus experience with hotels, venues, and VIP programs.

Hybrid role in St. Louis area with occasional travel; 8am–5pm CST; travel 2–5 trips/year.

Qualifications

• College degree or equivalent industry experience.
• Minimum of 5 years of experience in project, event, or meeting management, including at least 2 years focused on sourcing and procurement for meetings and incentives.
• Experience sourcing and negotiating with hotels and resort properties.
• Strong knowledge of event budgeting, forecasting, and financial management.
• Proven ability to build and maintain successful client and supplier relationships.
• Strong negotiation skills and ability to develop mutually beneficial solutions.
• Experience using online sourcing and RFP tools; proficiency with technology and data analysis.
• Ability to manage multiple projects, priorities, and deadlines in a collaborative team environment.

Responsibilities

• Develop and execute sourcing, negotiation, and contracting strategies for meetings, incentives, and events.
• Research, qualify, and recommend hotels and destinations based on client requirements, while managing the RFP process and preparing comparison analyses.
• Negotiate room blocks, pricing, concessions, attrition terms, cancellation clauses, and other contractual business terms with hotels and suppliers.
• Draft and review supplier contracts, addenda, and authorization documents to ensure accuracy and alignment with client needs.
• Maintain accurate sourcing records, reporting, cost-savings documentation, and complete program files in accordance with company and client requirements.
• Communicate contract status, deposits, key milestones, and sourcing updates to clients, account teams, and stakeholders.
• Partner with clients, hotels, destination partners, and suppliers to support program objectives, resolve challenges, and enhance program value and outcomes.
• Share industry insights, supplier recommendations, and best practices while supporting complex sourcing and VIP requests.

Skills

Project management

Sourcing & procurement

Negotiation

Vendor relationship management

RFP process familiarity

Data analysis

Education

College degree or equivalent

Tools

Online sourcing tools

RFP tools (e.g., Cvent)

Job description

Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible.

To function as the primary sourcing lead for assigned programs. Negotiates critical program components based on knowledge of client requirements from initial request through contract completion and turnover; this includes recommending supplier and destination options and solutions. Proactively negotiates prices and contracts. Communicates with suppliers, account team and client on a timely basis. Follows standard operating procedures for all sourcing and contracting activity.

What You’ll Be Doing

• Develop and execute sourcing, negotiation, and contracting strategies for meetings, incentives, and events.
• Research, qualify, and recommend hotels and destinations based on client requirements, while managing the RFP process and preparing comparison analyses.
• Negotiate room blocks, pricing, concessions, attrition terms, cancellation clauses, and other contractual business terms with hotels and suppliers.
• Draft and review supplier contracts, addenda, and authorization documents to ensure accuracy and alignment with client needs.
• Maintain accurate sourcing records, reporting, cost-savings documentation, and complete program files in accordance with company and client requirements.
• Communicate contract status, deposits, key milestones, and sourcing updates to clients, account teams, and stakeholders.
• Partner with clients, hotels, destination partners, and suppliers to support program objectives, resolve challenges, and enhance program value and outcomes.
• Share industry insights, supplier recommendations, and best practices while supporting complex sourcing and VIP requests.

What You’ll Bring

• College degree or equivalent industry experience.
• Minimum of 5 years of experience in project, event, or meeting management, including at least 2 years focused on sourcing and procurement for meetings and incentives.
• Experience sourcing and negotiating with hotels and resort properties.
• Strong knowledge of event budgeting, forecasting, and financial management.
• Proven ability to build and maintain successful client and supplier relationships.
• Strong negotiation skills and ability to develop mutually beneficial solutions.
• Experience using online sourcing and RFP tools; proficiency with technology and data analysis.
• Ability to manage multiple projects, priorities, and deadlines in a collaborative team environment.

Nice To Have (Preferred)

• Cvent sourcing experience.
• Deep knowledge of hotel, destination, and travel supplier operations.
• Experience supporting complex, VIP, or large-scale meeting and incentive programs.
• Strong analytical skills with experience evaluating supplier value and cost-savings opportunities.

Working Logistics & Things You Should Know

• This is a Hybrid role for candidates located in the St. Louis area, with 2 days per week in the Fenton office (Wednesday is a required onsite day).
• Candidates outside the local area may be considered based on business needs.
• Working hours are generally 8:00 AM – 5:00 PM CST.
• This position requires occasional travel, approximately 2–5 trips per year, for client, supplier, industry, or internal business needs.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more! View all details at: www.MaritzBenefits.com

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to [e-mail].

At Maritz, we help companies achieve their business goals by inspiring people to perform at their best, including employees, customers, and channel partners. Through three client-facing solution groups — Maritz Business Events Solutions, Maritz Engagement Solutions, Maritz Automotive Solutions— we design experiences, incentives, and recognition programs that spark action and deliver measurable impact. Our fourth solution, Global Business Solutions, enables our client facing solution groups through strategic, technological and operational infrastructure. Together, we deliver exceptional experiences that connect, motivate, and drive results for our clients and their audiences. At Maritz, we value people and care deeply about your experience.