Sourcing Coordinator

Renovo Solutions; United States; Hybrid; USD 52,000 - 76,000; Full time

Job summary

Renovo Solutions is seeking a Sourcing Coordinator to manage the transactional side of sourcing, including purchase orders, service contracts, and vendor administration. The role sits under sourcing and collaborates with accounts payable, field service teams, and master data functions.

It is a hybrid role with 2-3 days onsite. The ideal candidate has 2+ years in purchasing or contract support, strong Excel skills, and the ability to manage multiple items with accuracy in a remote setting.

Qualifications

• 2+ years in purchasing, procurement support, contract administration, or transactional coordination.
• Experience with ERP, purchasing, or contract management systems.
• Strong attention to detail with multiple items in flight.
• Ability to work independently in a remote setting with minimal supervision.
• Experience with service contracts or vendor administration preferred.

Responsibilities

• Process purchase orders and requests, convert to orders with correct vendor, price, and terms.
• Track orders through acknowledgement, shipment, delivery, and receipt; chase delays.
• Resolve price/part discrepancies before invoicing.
• Maintain complete, auditable purchase records.
• Manage service contracts, terms, coverage dates, pricing, and renewals.
• Maintain entitlement records and flag mismatches; monitor renewal dates.
• Handle contract documentation, filing, and version control.
• Support vendor onboarding and maintenance of vendor records.
• Respond to purchasing questions; assist with spend data and reporting.
• Coordinate with Accounts Payable on invoice matching and workflows.

Skills

Purchasing knowledge

Excel lookups & pivots

Vendor administration

Attention to detail

Remote work capability

Education

High school diploma or equivalent

Associate degree or higher preferred

Purchasing/procurement/contract training preferred

Job description

Why Renovo?

Renovo Solutions is a nationwide healthcare technology management company. We offer a range of opportunities for employees to grow within the company. With a presence in 40+ states, we provide comprehensive solutions for managing and maintaining healthcare technologies. We prioritize investing in our employees' development, offering various phases and advancement paths. Through ongoing training, mentorship programs, and a supportive work environment, we foster professional growth and promote from within. Join our team to make a difference in healthcare while advancing your career with Renovo.

Summary:

The Sourcing Coordinator owns the transactional side of sourcing: purchase orders, service contract records, entitlement data, vendor administration, and the follow-through that turns an approved request into a delivered part or a booked vendor visit.

This role is hybrid (2-3 days onsite). The work is transactional and needs to be handled the same way every time, so it sits centrally under sourcing rather than with any one account or site. The role reports to the Sourcing Manager and works closely with account and operations managers, field service teams, Accounts Payable, and the master data and systems function.

What you will do:

• Purchase order and request processing:
  • Turn purchase and service requests from accounts and field teams into purchase orders against the correct vendor, price, and terms.
  • Track orders through acknowledgement, shipment, delivery, and receipt, and chase anything running late.
  • Resolve order discrepancies on price, quantity, part number, and specification before they reach invoicing.
  • Keep purchase records complete and traceable so they hold up under audit.
• Service contracts and entitlement records:
  • Maintain service contract records, including terms, coverage dates, covered assets, pricing, and renewal triggers.
  • Maintain entitlement records in the system of record and flag anything that does not match the contract.
  • Track renewal and expiry dates and prompt the Sourcing Manager well ahead of term.
  • Handle contract documentation, filing, and version control so the current version is always the one people find.
  • Build quote comparisons and coverage summaries when a contract is up for renewal or replacement.
• Vendor administration:
  • Support vendor onboarding, including documentation, banking details, and system setup, working with Finance.
  • Maintain vendor records, contacts, and agreed pricing.
  • Follow up with vendors on overdue quotes, parts, service reports, and credits.
  • Confirm scheduling and access arrangements with the account before committing a vendor to a service date.
• Coordination and support:
  • Answer purchasing questions from accounts and field teams on order status, coverage, and pricing.
  • Support the Sourcing Manager with spend data, savings tracking, and reporting.
  • Partner with Accounts Payable on invoice matching and clearing blocked items.
  • Follow the documented sourcing and payments workflow without local variation.

Qualifications:

• High school diploma or equivalent required. Associate degree or higher preferred.
• 2+ years of purchasing, procurement support, contract administration, or transactional coordination experience.
• Experience with an enterprise resource planning, purchasing, or contract management system required.
• Working Excel skills required, including lookups and pivot tables.
• Strong attention to detail and the ability to keep many open items moving at once.
• Experience with service contracts or vendor administration preferred.
• Able to work independently in a remote setting with minimal day to day supervision.

Education/Special Training:

• High school diploma or equivalent required; associate degree or higher preferred.
• Training in purchasing, procurement administration, or contract administration preferred.
• A reliable home working setup with internet suitable for video calls and system access is required.

Required Competencies:

• Accountability - takes ownership of assigned work and responsibilities, follows through, and closes the loop.
• Attention to Detail - catches a wrong price, part number, or date before it becomes a problem.
• Follow-Through - chases open items until they are closed rather than logging them.
• Organization - manages a high volume of transactions without losing track.
• Customer Service - treats internal requests as real work with real deadlines.
• Communication - clearly expresses thoughts and ideas in written and verbal communication.
• Integrity - can admit mistakes, is direct and truthful, and acts in the best interest of customers, employees, and

Success Measures:

• Purchase order cycle time from request to placement
• Order accuracy and discrepancy rate
• Contract and entitlement record accuracy and currency
• Renewal dates flagged ahead of expiry
• Open item aging on orders, quotes, and vendor follow-ups
• Internal customer satisfaction with purchasing and contract support.
• Audit outcomes on purchasing and contract records

Safety Requirements:

• Abide by and follow Renovo safety policies, procedures, and injury and illness prevention expectations.
• Maintain a safe home working environment, including proper workstation setup.
• Follow applicable customer site safety requirements and facility procedures during any occasional site visit.
• Complete required safety training assignments on time.

Physical Requirements:

• The role requires the ability to speak, hear, see, read, write, type, and sit at a workstation for extended periods.
• Must be able to use standard office equipment and technology tools, including computer, phone, video conferencing, dashboards, and reporting systems.
• Travel approximately 0-5% for training or occasional site and vendor visits.

Classification:

FLSA: Exempt

Note: This position description does not list every activity, duty, and responsibility of the position and may be altered by RENOVO at any time.

EEO Statement

RENOVO Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, RENOVO Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Employee is an at-will employee, and this does not act as a contract of employment.