Sourcing Assistant

Perry Ellis International; New York (NY); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Health: Medical, Dental, Vision

401(k) with company match

Paid time off and holidays

Tuition reimbursement

MAP (assistance program)

Associate clothing discounts

Job summary

Perry Ellis International is seeking a Sourcing Assistant to support the Accessories sourcing team with data management, documentation, and timeline coordination. You will handle data entry, system updates, and supplier follow-ups to drive efficiency and accurate execution of sourcing plans.

Responsibilities span cross-functional collaboration with QA, Social Compliance, Logistics, Purchasing, and Sales, plus maintaining cost sheets, PLM/Excel data, and margin analyses to support on-time

Qualifications

• Bachelor’s degree preferred.
• Experience in sourcing, product coordination, purchasing, or production support.
• Experience working with PLM systems and/or ERP platforms (Essentus experience is a plus).
• Demonstrated ability to manage administrative tasks with accuracy and efficiency.
• Self-motivated and capable of working independently while supporting a collaborative team.

Responsibilities

• Support the sourcing team by coordinating administrative and operational tasks throughout the product lifecycle.
• Maintain, organize, and update cost sheets and product information.
• Accurately input and manage product, vendor, and cost data within internal systems, including PLM and Excel.
• Coordinate with cross-functional teams including Quality Assurance, Social Compliance, Logistics, Purchasing, and Sales to monitor and support on-time delivery.
• Assist with the adoption of new products by supporting communication and administrative tasks related to factory sourcing and price negotiation.
• Maintain daily communication with overseas vendors to follow up on raw materials, delivery schedules, pricing, and documentation.
• Coordinate the setup and maintenance of packing instruction decks for factories; work cross-functionally with Design, Sourcing, and Sales to ensure accuracy and timeliness.
• Share reports with Sourcing and Design teams on purchase orders in progress, organized by month, to support the creation of Tack-On Order line sheets.
• Update the Sales team regularly on order status to ensure alignment and visibility.
• Communicate daily with factories to address production updates, questions, and follow-ups.
• Generate and update margin analyses, reports, and tracking tools as directed by the sourcing team.
• Ensure timely and accurate data entry to support product compliance, costing, and delivery planning.
• Help manage timelines and documentation associated with development and production milestones.
• Provide general administrative support to the sourcing team, including meeting preparation, file organization, and calendar tracking.

Skills

Excel

Attention to detail

Time management

Multi-tasking

Communication skills

Team player

Data discrepancy spotting

Retail knowledge

Costing knowledge

Production timelines

Education

Bachelor’s degree preferred

Experience with PLM and ERP systems

Essentus ERP experience a plus

Tools

PLM

ERP systems

Job description

Company Overview

Perry Ellis International, Inc. represents a diverse portfolio of lifestyle apparel brands. The Company, through its wholly owned subsidiaries owns and licenses nationally and with a brand portfolio of over 40 Brands domestically and internationally recognized brands including: Perry Ellis®, Original Penguin® by Munsingwear®, Laundry by Shelli Segal®, Rafaella®, Cubavera®, Ben Hogan®, Savane®, Grand Slam®, John Henry®, Manhattan®, Axist® and Farah®. The Company enhances its roster of brands by licensing trademarks from third parties, including: Nike® for swimwear, and Callaway®, PGA TOUR®, and Jack Nicklaus® for golf apparel.

Company Overview

Perry Ellis International, Inc. represents a diverse portfolio of lifestyle apparel brands. The Company, through its wholly owned subsidiaries owns and licenses nationally and with a brand portfolio of over 40 Brands domestically and internationally recognized brands including: Perry Ellis®, Original Penguin® by Munsingwear®, Laundry by Shelli Segal®, Rafaella®, Cubavera®, Ben Hogan®, Savane®, Grand Slam®, John Henry®, Manhattan®, Axist® and Farah®. The Company enhances its roster of brands by licensing trademarks from third parties, including: Nike® for swimwear, and Callaway®, PGA TOUR®, and Jack Nicklaus® for golf apparel.

Summary

The Sourcing Assistant plays a key administrative and operational support role within the Accessories sourcing team. This position ensures smooth coordination across departments and vendors by managing product and cost data, maintaining accurate documentation, and supporting sourcing timelines. Responsible for handling key administrative tasks such as data entry, system updates, internal communications, and supplier follow-ups to help drive efficiency and ensure accurate execution of sourcing plans.

Responsibilities

• Support the sourcing team by coordinating administrative and operational tasks throughout the product lifecycle.
• Maintain, organize, and update cost sheets and product information.
• Accurately input and manage product, vendor, and cost data within internal systems, including PLM and Excel.
• Coordinate with cross-functional teams including Quality Assurance, Social Compliance, Logistics, Purchasing, and Sales to monitor and support on-time delivery.
• Assist with the adoption of new products by supporting communication and administrative tasks related to factory sourcing and price negotiation.
• Maintain daily communication with overseas vendors to follow up on raw materials, delivery schedules, pricing, and documentation.
• Coordinate the setup and maintenance of packing instruction decks for factories; work cross-functionally with Design, Sourcing, and Sales to ensure accuracy and timeliness.
• Share reports with Sourcing and Design teams on purchase orders in progress, organized by month, to support the creation of Tack-On Order line sheets.
• Update the Sales team regularly on order status to ensure alignment and visibility.
• Communicate daily with factories to address production updates, questions, and follow-ups.
• Generate and update margin analyses, reports, and tracking tools as directed by the sourcing team.
• Ensure timely and accurate data entry to support product compliance, costing, and delivery planning.
• Help manage timelines and documentation associated with development and production milestones.
• Provide general administrative support to the sourcing team, including meeting preparation, file organization, and calendar tracking.

Skills

• Proficient in Microsoft Office, especially Excel (formulas, data management, and formatting)
• Exceptional attention to detail and accuracy in data entry
• Highly organized with strong time management skills
• Ability to juggle multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills for working with internal teams and external suppliers
• Proactive, flexible, and dependable team player with a positive attitude
• Comfortable working with sourcing and manufacturing systems; PLM experience is a plus
• Basic understanding of retail, costing, and production timelines preferred
• Ability to identify discrepancies in data and elevate issues appropriately

Qualifications

• Bachelor’s degree preferred
• Experience in sourcing, product coordination, purchasing, or production support
• Experience working with PLM systems and/or ERP platforms (Essentus experience is a plus)
• Demonstrated ability to manage administrative tasks with accuracy and efficiency
• Self-motivated and capable of working independently while supporting a collaborative team

Salary offered will be at the discretion of the Company and based on a candidate’s qualifications. For this position, the base salary will be between $21.00 - $26.00/hour. Other benefits associated with the position for eligible associates are listed below.

What’s In It For You?

• Comprehensive Health: Premium Medical, Dental, and Vision plans designed to keep you and your family healthy and thriving.
• Financial Security: Secure your future with our 401(k) retirement plan (including a discretionary company match) plus company-provided Basic Life and AD&D Insurance.
• Work-Life Balance: Take the time you need to recharge with generous Paid Time Off (PTO) and a full schedule of paid Holidays.
• Growth & Support: We invest in your potential through our Tuition Reimbursement program for continuous learning and provide 24/7 personal support via our Member Assistance Program (MAP).
• Team Culture: Join a community that celebrates your hard work with regular Associate Engagement Events, ranging from seasonal celebrations to on-site wellness activities.
• Exclusive Style Perks: Look your best for less with generous Associate Clothing Discounts across all our company stores and e-commerce sites.

Legal Disclaimer

Perry Ellis International is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to their individual background and characteristics. We are committed to providing a workplace free of any discrimination or harassment. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, and termination. By submitting your application, you acknowledge and agree to the company's commitment to equal employment opportunities.

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