Sourcing and Inventory Specialist- Full-Time- 1st Shift- Lancaster General Hospital

Penn Medicine; Lancaster (Lancaster County); On-site; USD 40,000 - 60,000; Full time

Job summary

Penn Medicine’s Lancaster General Hospital is seeking a Full-Time Sourcing and Inventory Specialist. The role coordinates receipt tracking, storage, dispersal, and evaluation of all supplies and purchase orders, working closely with vendors and clinical/departments to maintain efficient inventory movement.

Responsibilities include entering requisitions into the Materiel Management system, managing storeroom inventory, and identifying high-usage items.

Qualifications

• High School Diploma or GED required.
• 2+ years of experience in a medical supply management or warehouse environment required.
• 1+ years of experience with inventory management software, equipment tracking, and bar code systems required.
• Associate's degree in business or related medical or supply chain field preferred.
• 3+ years of experience in medical supply management preferred.
• 1+ years of experience in Lawson inventory ERP application preferred.
• Advanced computer skills preferred.

Responsibilities

• Receipt tracking, storage, dispersal, evaluation and expedition of all supplies and purchase orders.
• Coordinate sourcing of materials and ensure consistent flow of supplies through the department; liaise with vendors and clinical/non-clinical depts.
• Enter requisitions into PennForFSM Materiel Management system; manage storeroom inventory and backorders to minimize shortages.
• Identify high-usage items for storeroom and advise on additions or deletions based on LGH needs.
• Track recall notices and communicate actions needed with vendors and departments.
• Support productivity analysis and process/workflow improvements within Materials Management.

Education

High School Diploma/GED

2+ years of experience in a medical supply management or warehouse environment

1+ years of experience with software applications such as inventory management, equipment tracking, and bar code systems

Associate's degree in business or related medical or supply chain field

3+ years of experience in medical supply management

1+ years of experience in Lawson inventory ERP application

Advanced computer skills

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Lancaster General Hospital is seeking a Full-Time 1st Shift Sourcing and Inventory Specialist to join their team:

Summary:

• Responsible for receipt tracking, storage, dispersal, evaluation and expedition of all supplies and purchase orders.

• Performs diversified duties to coordinate the sourcing of materials, supplies and related items. Provide a consistent flow of supplies through the department and maintain proper inventory movement and control. The incumbent increases efficiencies by acting as a liaison between the vendors, Materials Management department and various clinical and non-clinical departments. Diligently communicates any issues related to inventory control, supply shortage, recall, or conflicts to the vendors, end users and the Materials Management department as appropriate.

• Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:

• In conjunction with Department Managers, Nurse Managers, and Team Leaders, develops and maintains an economical level of all supplies and provides supply reports as necessary and or directed by the Sourcing and Inventory Supervisor.

• Coordinate supply inventory flow with vendors, Materials Management, Value Analysis and the end users to minimize backorders, out of stock, substitute sourcing, expired product, excess stock, and inventory returns.

• Responsible for the recall activities for the hospital which includes tracking recall notices, working with the department for the recalled product, and communicating with the vendor on any actions needed.

• Works collectively with Buyer, Team Leaders, and Department Managers to identify and process requests for inventory items needed, and is primarily responsible for entering requisitions into PennForFSM Materiel Management computer system.

• Identifies high-usage items to be placed in storeroom, and recommends items be added or deleted from storeroom inventory based on LGH needs.

• Identify, analyze, interpret, and act on related product supply problems within LGH, as they pertain to delivery, condition, or completeness.

• Sources, secures, and otherwise provides the Storeroom inventory supplies. Monitors delivery of all articles needed for timely and efficient services.

• Responsible for analyzing productivity and standards for process and workflow improvements.

• Utilizes techniques for Best Practice in Inventory Control. Acts as liaison with hospital members to ensure Best Practice measures are clear and communicated. Monitors for compliance in procedure standards.

• The following duties are considered secondary to the primary duties listed above:

• Provides Materials Management and Storeroom supply expense reduction opportunities.

• Participates in the education and orientation of Materials Management personnel.

• Participates in Value Analysis Teams as needed.

• Implement a suggested substitution list for Storeroom inventory items.

• Other duties as assigned.

Responsibilities:

• Attention Concentration:

• The position requires the ability to attend to a specific stimulus without being distracted by extraneous environmental stimuli. The individual must be able to attend to environmental detail with the ability to separate essential from non-essential or irrelevant stimuli. The attention skills required are generally considered to be automatic - - passive, but focused with an intact capacity for select perception.

• New Learning and Memory:

• Job demands are only moderately routine and predictable. Minor changes may occur which require the individual to be able to understand and carry out detailed but uninvolved instructions.

• Problem Solving, Reasoning and Creative Thinking:

• The requirement for autonomous problem solving or creativity of thought in the position is minimal. Problems encountered tend to involve a few concrete variables in or from standardized situations. Typically involves adhering to a chart or set procedure.

• The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act:

• Repetitive work: Ability to continuously perform the same type of work for extended periods of time, according to set procedures, sequence or pace.

• Performing under stressful conditions: Ability to perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or in situations in which working speed and sustained attention are critical aspects of the job. Is subject to danger or risk, or to tension as a regular, consistent part of the job.

• Variety and change: Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations.

• Communication: Ability to exchange information with others clearly and concisely; to present ideas, facts and technical information.

• Interpersonal relations: Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive of others.

Education or Equivalent Experience:

• High School Diploma/GED (Required)

• 2+ years of experience in a medical supply management or warehouse environment (Required)

• 1+ years of experience with software applications such as inventory management, equipment tracking, and bar code systems, and computer skills (Required)

• A health care provider in good standing with Medicare, Medicaid, and other federal and state health insurance programs, i.e. not excluded from participation in Medicare, Medicaid or any other federal or state health insurance program (Required)

• Associate's degree in business or related medical or supply chain field (Preferred)

• 3+ years of experience in medical supply management (Preferred)

• 1+ years of experience in Lawson inventory ERP application (Preferred)

• Advanced computer skills (Preferred)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 348310