Sourcing and Contract Specialist

Pacific Gas and Electric Company; Oakland (CA); Hybrid; USD 83,000 - 114,000; Full time

Job summary

Pacific Gas and Electric Company in Oakland is seeking a contracts and procurement professional within the Supply Chain team. The role collaborates with internal LOB clients to source, negotiate, execute and implement contracts for goods and services, ensuring compliance with PG&E procurement policies.

The position is hybrid, working from a remote office and the Oakland General Office, and is covered by the local collective bargaining agreement with a wage range described in the posting.

Qualifications

• Bachelor's degree or equivalent experience (one year of experience for every year of college)
• 2 years of supply chain or other related discipline

Responsibilities

• Create, review, and issue purchase requisitions, purchase orders and simple contracts up to signing authority
• Ensure all documents comply with PG&E policies and regulatory requirements
• Manage transactional procurement processes and provide status updates
• Process Return Material Authorizations for materials purchases as needed
• Maintain accurate records in procurement systems
• Identify and maintain catalogs in procurement systems
• Collect documentation for new vendor setups and collaborate with stakeholders on supplier profiles
• Engage diverse business enterprises to support supplier diversity goals
• Collaborate with LOB partners to develop, write, and negotiate contracts and renewals of low to medium complexity
• Lead or assist in Quick Bids and other quote events
• Train LOB on Supply Chain processes using available materials
• Provide interpretation of contractual language for simple contracts
• Review Supply Chain processes for improvements
• Provide peer review of contracts and orders when needed
• Process simple master service agreement change orders as needed

Skills

Procurement

Contract negotiation

Vendor management

Sourcing

Interpersonal skills

Education

Bachelor's degree or equivalent experience

Tools

Procurement systems

Purchase orders

Job description

Department Overview

The Supply Chain team manages the procurement of materials and services for PG&E. The group supports various business units with expertise in Sourcing Service Contracts and Material Procurement. Portfolios within Sourcing Operations include, but are not limited to, Gas Transmission and Distribution, Electric Transmission and Distribution, Corporate Services, Materials, and IT.

Position Summary

This is an ESC represented exempt classification currently subject to collective bargaining.

Works with internal Line of Business (LOB) clients and the Supply Chain team to source, negotiate, execute and implement contracts for the procurement of goods and services for clients in assigned functional areas. Supports governance and compliance of contract approval process from sourcing and contract initiation to contract creation, and through the contract award process. Works to enhance client experience with Supply Chain by demonstrating aptitude in driving strategic value and operational excellence to meet client needs.

Collaboratively works with client partners and Supply Chain team members in developing and amending all types of contracts between PG&E and suppliers, which may include Master Service Agreements.

PG&E is providing the monthly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, collective bargaining agreements, and internal equity. This position is subject to collectively bargained hourly wage rates.

The monthly rate for this position ranges from $7,410.00 to $10,197.00, under the terms of the collective bargaining agreement, subject to collectively bargained wage increases.

This position is hybrid, working from your remote office and Oakland General Office (OGO) based on business needs.

Job Responsibilities

1. Creates, reviews, and issues purchase requestions (PRs) if needed, purchase orders and simple contracts, regardless of type. Executes up to signing authority.
2. Ensures all PRs, purchase orders and contract documents comply with all PG&E policies, processes and procedures, including federal and state compliance requirements.
3. Manages transactions through the transactional procurement (i.e., procure-to-pay) process, including tracking of requisitions and contract development status, and providing updates on status of PR’s when requested.
4. Processes Return Material Authorizations for materials purchases, as needed.
5. Maintains accurate records in procurement systems
6. Works with the Supply Chain team to identify and maintain catalogs in procurement systems.
7. Gather documentation and compliance requirements and approvals to submit new vendor setups and collaborate with stakeholders for supplier profile updates in procurement systems.
8. Engages Women, Minority, and Disabled Veteran business enterprises from among PG&E approved vendors to support supplier diversity goals.
9. Collaborates with LOB partners and Supply Chain team members to develop, write, and negotiate new contracts and renewals (i.e., all types of contracts between PG&E and suppliers) of low to medium complexity.
10. Leads and/or assists in running Quick Bids and other quote and bid events.
11. Consults and trains LOB on the Supply Chain process; utilizes training materials as available.
12. Provides support in interpreting contractual language for contracts of low to medium level of complexity.
13. May proactively review Supply Chain processes across LOBs to identify areas of improvement.
14. Provides peer review of contracts and other quality control and assurance activities for contracts and purchase orders when needed.
15. May process simple master service agreement change orders as needed.

Qualifications

Minimum:

• Bachelors Degree or equivalent experience (one year of experience for every year of college)
• 2 years of supply chain or other related discipline

Desired:

• Competency in recognizing the value that different perspectives and cultures bring to an organization
• Competency in effectively building formal and informal relationship networks inside and outside the organization
• Competency in making good and timely decisions that keep the organization moving forward
• Ability to influence and lead behavior change
• Ability to analyze and combine information from different sources and use logic to reach appropriate conclusions as needed to perform at the job level
• Ability to conduct research as needed to perform at the job level
• Knowledge of electric utility operations and business processes as needed to perform at the job level
• Knowledge of gas operations processes, procedures, methodologies, and regulatory issues as needed to perform at the job level