Software Applications & Data Program Manager

Mill; San Bruno (CA); Hybrid; USD 185,000 - 210,000; Full time

Job summary

Mill is seeking a Software Applications & Data Program Manager to orchestrate the Mill Commercial platform architecture and delivery. You will coordinate multiple software teams, manage priorities, and be the primary contact for partners with critical data integrations.

You will re‑evaluate requirements as timelines shift, communicating clearly with executives and stakeholders. This role blends strategic thinking with execution in a fast‑paced environment.

Qualifications

• 8+ years of software program management experience, preferably with hardware‑related products.
• Experience building first‑generation software products and managing complex roadmaps.
• Strong knowledge of on‑device software, cloud apps, and data integrations.
• Ability to lead cross‑functional teams and drive decisions in fast‑paced environments.
• Fluent with AI tools for summarizing, requirements drafting, and data synthesis.
• Proficient with Jira, Notion, and Scrum rituals up to Scrum of Scrums.

Responsibilities

• Track resourcing across software teams and applications on the Mill Commercial platform and flag blockers.
• Serve as Scrum Master and Jira lead for the SW Applications & Data team.
• Own key third‑party data integrations, customers, partners, and vendors including sample data requests and API connections.
• Build and maintain the integrated software deployment schedule across teams.
• Run regular executive updates on resourcing, scheduling, and budget.
• Translate shifting requirements into a shared priority set for eng, product, and partners.
• Surface risks and blockers with context for fast executive decisions.
• Map dependencies across teams to prevent blockers cascading.

Skills

Program management

Cross-functional leadership

Data integration

AI-assisted workflows

Executive communication

Technical depth

Shipped software products

Jira/Notion use

Tools

Jira

Notion

Job description

Software Applications & Data Program Manager

Mill is a waste prevention technology company reimagining what it means to eliminate waste, starting with food. We build smart systems and infrastructure for homes, businesses, and municipalities that transform food scraps from landfill-bound waste into valuable resources, including chicken feed. Tens of thousands of Mill’s residential food recyclers are already helping households divert millions of pounds of food scraps every year, paving the way for our upcoming launch of Mill Commercial—the industry’s first end-to-end solution for managing, understanding, and preventing food waste in commercial environments (e.g. grocery, restaurants, food services). At Mill, we are passionate about building easy-to-use, beautifully designed technologies that keep food in the food system and out of landfills.

About the Role We're looking for a Program Manager to be the air traffic control for the Mill Commercial software platform. This is both a strategic and execution-oriented role: you'll keep multiple software teams (Fleet Management, UI, Data Integrations) moving in sync, make sure resources are deployed against the right priorities, and be the key point of contact for partners and customers whose data integrations are critical to our product.

As requirements and timelines shift, you'll continually re-evaluate priorities and communicate issues or opportunities at the executive level fast. This is a fast-paced, complex organizational role built for a detail-oriented leader who thrives on bringing clarity to ambiguity.

What You'll Do

• Track resourcing across SW teams and applications on the Mill Commercial platform, and flag gaps or conflicts before they become blockers
• Serve as Scrum Master and Jira lead for the SW Applications & Data team
• Own key third-party data integrations, customers, partners, and vendors, including sample data requests, schema, and API connections
• Build and maintain the integrated SW deployment schedule across Fleet Management, UI Design, and Data Integrations
• Run regular executive updates on resourcing, scheduling, and budget
• Turn shifting requirements into a shared set of priorities that eng, product, and partners can plan against
• Surface risks, blockers, and scope creep the moment you see them, with enough context for execs to make a fast call
• Map dependencies across teams (SW, firmware, data, CV) to catch where one team's slip becomes another's blocker

What We're Looking For

• 8+ years of SW program management, with strong preference for SW products with a physical hardware component
• Gen 1 software product experience: you've organized the development of complex, first-generation software products
• Software and firmware knowledge: you've worked with both on-device software and cloud-based applications for monitoring and controlling devices
• Data integration expertise: from native APIs to flat-file ingestion; experience with AI-powered workflows is a plus
• Strong cross-functional executor: you keep eng, product, ops, and sales coordinated, and you run meetings that produce clear decisions and owners
• Technical depth: comfortable in a room full of engineers, you can engage substantively on tradeoffs and know when to escape
• Shipped multiple software products: you've taken more than one through late-stage development, pilot, and into commercial deployment
• Clear, direct communicator: you write status updates and requirements that get read, not skimmed, and you can distill a messy technical problem into a one-line ask for an exec or a one-page brief for a partner
• Fluent with AI tools: you use AI-powered tools day to day for things like summarizing meetings, drafting requirements or specs, or synthesizing data, and you can help the team find similar leverage in their own workflows
• Advanced with program management tools like Jira, Notion, etc., with experience running Scrum rituals up to and including Scrum of Scrums
• Experience coordinating dependencies across many engineering disciplines, from full stack to computer vision to data integration

The estimated base salary range for this position is $185k to $210k, which does not include the value of benefits or a potential equity grant. A wide range of factors are considered in making compensation decisions, including but not limited to skill sets, market conditions, experience and training, licensure and certifications, and business and organizational needs.

I understand that this role requires a minimum of 2 days a week in office

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