Smelter Administrative Assistant

Alcoa; Newburgh (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation with pay-for‑

401(k), employer match up to 6%, plus

Healthcare benefits: medical, Rx, dent

Work-life balance: hybrid/remote

Paid time off: 15 vacation days pror-

US based applicants only

Job summary

Alcoa Warrick in Newburgh, Indiana is seeking a Smelter Administrative Assistant to provide hands-on administrative support for our operations. You will coordinate records, payroll, scheduling, reporting, and customer service for department leaders, HR, and employees.

You will work with key stakeholders to keep processes accurate, timely, and compliant with regulations, while helping teams stay organized and engaged in a safe, inclusive manufacturing environment.

Qualifications

• Associate’s degree preferred, or an equivalent combination of education and experience that supports success in an administrative role.
• Experience working in a manufacturing environment, with an understanding of the pace, priorities, and need for accuracy in an operations setting.
• Advanced analytical and Microsoft Excel skills, with the ability to work with data, reporting, audits, metrics, and administrative records.
• Strong communication and customer service skills, with the ability to work effectively with employees, Human Resources, department leaders, and other stakeholders.
• Ability to prioritize, execute, and take accountability for timely administrative support, scheduling, reporting, and process follow‑through.
• Availability to work different schedules and support a safe, inclusive, and collaborative manufacturing environment.

Responsibilities

• Provide outstanding customer service to employees, department leaders, Human Resources, and other stakeholders by responding professionally and helping connect people with the information or support they need.
• Support department coverage and scheduling by helping plan and execute work schedules in a timely and organized manner.
• Perform and coordinate administrative duties including reporting, payroll, time and attendance management, system transactions, data entry, audits, and record keeping.
• Collect, review, and analyze trends, metrics, and administrative information to support accurate follow‑up and informed decision‑making.
• Partner with Human Resources, department leaders, and employees to support positive work relationships, productivity, retention, employee engagement, and training and development initiatives.
• Document and maintain administrative procedures, helping ensure required reporting is accurate, timely, and aligned with applicable government regulations.

Skills

Assoc. degree

Manufacturing experience

Microsoft Excel

Communication skills

Scheduling

Data entry

Education

Associate’s degree

Tools

Microsoft Excel

Job description

Shape Your World

At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper.

Alcoa Warrick

At Alcoa Warrick, you can help shape the day-to-day work that keeps our operations moving. As a Smelter Administrative Assistant, you will support department leaders, employees, and cross-functional partners by providing reliable administrative coordination, accurate reporting, strong customer service, and timely support for scheduling, payroll, records, and employee-facing processes. This is a great opportunity for someone who enjoys working in a manufacturing environment, communicates clearly, takes accountability, and helps teams stay organized and aligned with business goals.

About The Role

In this role, you will provide hands‑on administrative support for smelter operations, helping ensure department needs are coordinated, records are accurate, and key processes are completed on time. You will work closely with Human Resources, department leaders, and employees to support work relationships, productivity, engagement, training, and accurate administrative procedures.

Key Responsibilities

• Provide outstanding customer service to employees, department leaders, Human Resources, and other stakeholders by responding professionally and helping connect people with the information or support they need.
• Support department coverage and scheduling by helping plan and execute work schedules in a timely and organized manner.
• Perform and coordinate administrative duties including reporting, payroll, time and attendance management, system transactions, data entry, audits, and record keeping.
• Collect, review, and analyze trends, metrics, and administrative information to support accurate follow‑up and informed decision‑making.
• Partner with Human Resources, department leaders, and employees to support positive work relationships, productivity, retention, employee engagement, and training and development initiatives.
• Document and maintain administrative procedures, helping ensure required reporting is accurate, timely, and aligned with applicable government regulations.

What You Bring To The Role

• Associate’s degree preferred, or an equivalent combination of education and experience that supports success in an administrative role.
• Experience working in a manufacturing environment, with an understanding of the pace, priorities, and need for accuracy in an operations setting.
• Advanced analytical and Microsoft Excel skills, with the ability to work with data, reporting, audits, metrics, and administrative records.
• Strong communication and customer service skills, with the ability to work effectively with employees, Human Resources, department leaders, and other stakeholders.
• Ability to prioritize, execute, and take accountability for timely administrative support, scheduling, reporting, and process follow‑through.
• Availability to work different schedules and support a safe, inclusive, and collaborative manufacturing environment.

What’s On Offer

• Competitive compensation packages, including pay‑for‑performance variable pay, recognition and rewards programs.
• 401(k), employer match up to 6%, additional employer retirement income contribution (no vesting period)
• Healthcare benefits: medical, Rx, dental, vision, flexible spending account, health savings account (generous employer contribution), life and accident insurance
• Work‑life balance programs: flexible work scheduling, hybrid/remote working
• Paid time off: 15 vacation days prorated in the 1st year based on hire date, 10 holidays including 1 flexible holiday of your choice, 7 illness days, Care for Family leave up to 40 days, up to 5 bereavement days, maximum of 30 jury duty days, and up to 10 days annual training for military leave
• This benefit information applies to US based applicants only. Alcoa reserves the right to change plans at its discretion.

About the Location

Alcoa “Warrick” based in Newburgh, Indiana just outside of Evansville, IN has been present in the lives of many families in our community for over 60 years. We’ve grown and we’ve matured together. Now we are looking for our next generation of Alcoans to bring us into the future. You can be one of them! Join us and get ready to experience endless opportunities!

We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.

As a proud equal opportunity workplace and affirmative action employer, Alcoa is dedicated to providing equal opportunities and equal access to all individuals regardless of a person’s gender, age, race, ethnicity, sexual orientation, gender identity, religion, nation of origin, disability, veteran status, language spoken or any other characteristic or status protected by the laws or regulations in the places where we operate.

If you have visited our website in search of information on U.S. employment opportunities or to apply for a position, and you require an accommodation, please contact Alcoa Recruiting via email at [e-mail].

This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!

Your work. Your world. Shape them for the better.