Smelter Admin & Operations Coordinator (Hybrid)

Alcoa; Newburgh (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation with pay-for‑

401(k), employer match up to 6%, plus

Healthcare benefits: medical, Rx, dent

Work-life balance: hybrid/remote

Paid time off: 15 vacation days pror-

US based applicants only

Job summary

Alcoa Warrick in Newburgh, Indiana is seeking a Smelter Administrative Assistant to provide hands-on administrative support for our operations. You will coordinate records, payroll, scheduling, reporting, and customer service for department leaders, HR, and employees.

You will work with key stakeholders to keep processes accurate, timely, and compliant with regulations, while helping teams stay organized and engaged in a safe, inclusive manufacturing environment.

Qualifications

• Associate’s degree preferred, or an equivalent combination of education and experience that supports success in an administrative role.
• Experience working in a manufacturing environment, with an understanding of the pace, priorities, and need for accuracy in an operations setting.
• Advanced analytical and Microsoft Excel skills, with the ability to work with data, reporting, audits, metrics, and administrative records.
• Strong communication and customer service skills, with the ability to work effectively with employees, Human Resources, department leaders, and other stakeholders.
• Ability to prioritize, execute, and take accountability for timely administrative support, scheduling, reporting, and process follow‑through.
• Availability to work different schedules and support a safe, inclusive, and collaborative manufacturing environment.

Responsibilities

• Provide outstanding customer service to employees, department leaders, Human Resources, and other stakeholders by responding professionally and helping connect people with the information or support they need.
• Support department coverage and scheduling by helping plan and execute work schedules in a timely and organized manner.
• Perform and coordinate administrative duties including reporting, payroll, time and attendance management, system transactions, data entry, audits, and record keeping.
• Collect, review, and analyze trends, metrics, and administrative information to support accurate follow‑up and informed decision‑making.
• Partner with Human Resources, department leaders, and employees to support positive work relationships, productivity, retention, employee engagement, and training and development initiatives.
• Document and maintain administrative procedures, helping ensure required reporting is accurate, timely, and aligned with applicable government regulations.

Skills

Assoc. degree

Manufacturing experience

Microsoft Excel

Communication skills

Scheduling

Data entry

Education

Associate’s degree

Tools

Microsoft Excel

Job description

Alcoa Warrick in Newburgh, Indiana is seeking a Smelter Administrative Assistant to provide hands-on administrative support for our operations. You will coordinate records, payroll, scheduling, reporting, and customer service for department leaders, HR, and employees.

You will work with key stakeholders to keep processes accurate, timely, and compliant with regulations, while helping teams stay organized and engaged in a safe, inclusive manufacturing environment.